EHS compliance reporting software

The difference between a recordable and a reportable injury is what you do with it: a recordable injury goes on your OSHA 300 log, while a reportable injury must be notified to OSHA directly. Recordable means it meets OSHA's recording criteria — death, days away from work, restricted work or transfer, medical treatment beyond first aid, loss of consciousness, or a significant diagnosis by a licensed healthcare professional. Reportable means a severe outcome: a fatality within 8 hours, and an in-patient hospitalization, amputation or loss of an eye within 24 hours. Every reportable injury is also recordable, but most recordable injuries are not reportable. In EHS Solutions by SDS Manager both decisions are settled at triage, so the log entry and the notification clock start from the same call.

EHS Solutions by SDS Manager produces OSHA 29 CFR 1904 recordkeeping forms — 300, 300A and 301 plus an ITA-ready export — RIDDOR reports in the UK, and notifiable incident notices under Australian WHS legislation. Because reportability thresholds are configured per customer in a no-code rule pack engine, the same approach extends to other national regimes, your group's internal standard, or whatever your insurer requires.

You have to keep OSHA 300 logs for five years following the end of the calendar year they cover, under 29 CFR 1904.33. The same five-year retention applies to the 300A annual summaries, the 301 incident report forms and the privacy case list. During that period you must also update the 300 log if you discover a recordable case you missed, though the 300A and 301 don't have to be updated. In EHS Solutions by SDS Manager retained years stay produceable as forms rather than only viewable as data, and prior records are brought across at onboarding so the five-year view survives a system change.

The OSHA 300A annual summary must be certified by a company executive and posted where employees can see it from 1 February to 30 April of the year following the year it covers. Separately, the electronic submission through OSHA's Injury Tracking Application is due by 2 March. EHS Solutions by SDS Manager tracks both dates per establishment, so the certification, the posting period and the submission each appear as deadlines rather than as something someone has to remember.

Notification deadlines start when a serious outcome is identified on a case, and in EHS Solutions by SDS Manager the relevant clock is created automatically and counts down on the record where people can see it. Making the call is logged with the office contacted and the reference received, so a discharged obligation is permanent evidence rather than someone's recollection. If a serious case hasn't been picked up, administrators are alerted, because the clock doesn't pause for a weekend.

No — and be careful of anyone who claims otherwise for every jurisdiction. EHS Solutions by SDS Manager produces the completed forms and, for OSHA's electronic submission, a validated file ready to upload. The filing itself stays with you, because that's a legal declaration by your organisation.

TRIR and DART are calculated from your recorded cases and the employee hours you enter, using the standard 200,000-hour basis. In EHS Solutions by SDS Manager contractor hours are reported separately rather than folded into your rate, and because the rates come from the same records as the forms, the number you report and the log you'd hand an inspector agree.

If you need a report we don't already have, our team builds it, typically within a day — a regulation we haven't listed, your group's internal standard, or a format your insurer specifies. It isn't a builder handed over for your safety manager to learn, and it isn't billed against consulting hours. Statutory forms are already in the system; anything beyond them is a request, not a project.

Yes, one system can handle sites in different countries, and that's the point of separating reportability from the software. Records are kept per establishment, which is OSHA's unit rather than the company's — so each site follows the regime and thresholds that apply to it, keeps its own log, and certifies its own 300A, while group-level figures still roll up. A US plant, a UK depot and an Australian site don't need three different tools.

Yes, your existing OSHA 300 logs come across at onboarding. Spreadsheets, exports from a previous system or a structured import are brought in as complete years rather than loose cases, so the five-year retention 1904.33 requires isn't split between an old system and a new one. The privacy case list moves with the same separation the rule requires.

A recordability decision can change, and in EHS Solutions by SDS Manager the change is a recorded decision rather than an edit. It's raised with a reason and approved by someone other than the person requesting it, and both the original call and the revised one stay readable — which is exactly what a line-out correction is supposed to preserve.

Chemical and SDS management connects directly, because EHS Solutions by SDS Manager is built by SDS Manager, whose core product is a chemical and safety data sheet compliance database. When an illness or exposure case involves a substance, the safety data sheet sits in the same system as the record that produces the statutory form, rather than in a separate library somebody has to go and search. SDS Manager is part of the NetPower group, headquartered in Norway with offices in the United States, Vietnam and Bangladesh.