Audit and inspection software

Every safety inspection due, done and scored before anyone leaves site

The schedule owns the round instead of somebody's memory. Safety audits, workplace inspections and pre-start checks appear when they are due, get done on a phone with no signal, and are scored before the person leaves site.

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Two workers reviewing an inspection on a laptop in a workshop
Trusted by10,000+ Safety Managers

An inspection module isn't the same as a round that happens

Most systems can hold a checklist. The question is whether the round gets done at a site nobody visits, on a phone with no signal, by someone who won't type it up afterwards.

Also called
Safety audit software, inspection management software, safety inspection software
Where the checklist comes from
Drag your own into shape, upload the form you already use, describe it and let AI draft it, or start from 23,000 pre-built templates
Standard it supports
ISO 45001 internal audits at planned intervals, written against your own management system
The difference

What changes when the schedule owns the round.

Most systems can hold a checklist. What separates them is whether the round gets done at a site nobody visits, on a phone with no signal, by someone who won't type it up afterwards.

Legacy EHS platforms compared with EHS Solutions by SDS Manager
SituationLegacy EHS platformsEHS Solutions by SDS Manager
You need your own audit checklist in the systemAdopt a template from their library and bend your process to fit it, or raise a change request to have yours built.Drag yours into shape in an afternoon, upload the form you already use, or describe it and have AI draft it.
A monthly round comes due at a site you never visitA reminder, if somebody set one up. A round nobody did leaves no trace.The schedule chases the assignee, escalates to their manager, and records a missed round as missed.
The inspection happens in a basement with no signalPaper, then written up at a desk hours later, from memory and without the photos.Captured offline with photos and signatures against each question, scored before the person leaves site.

  • 23,000 templates, or keep your own

    Start from the library, drag your own into shape, or upload the form you already use.

  • The schedule chases people, not you

    Reminders, escalation, and missed rounds recorded rather than quietly erased.

  • Configured, not coded

    Your checklists, scoring and inspection frequencies configured by us, before day one.

See it running on your own process, not a demo dataset.Book a walkthrough
Capabilities

Build it, schedule it, run it, and see across all of it

The checklist your team already uses, a schedule that owns the round, a scored report finished before anyone leaves site, and a view across every site that makes the scores comparable.

Checklist builder

Keep the inspection checklist your team already knows

Most inspection software hands you a library and expects you to adopt it. Yours already exists in a spreadsheet. We rebuild it question for question.

  • Drag it into shape in an afternoon Sections, questions, response sets and scoring, arranged by dragging, at any level of depth.
  • Or upload the form you already use Send us the checklist you have and it becomes a working template, wording intact.
  • Or describe it and let AI draft it Paste the procedure or say what you need, then adjust a draft rather than starting blank.
  • Questions that only appear when they matter Answer yes to a chemical being present and the COSHH questions unfold, nothing else does.
The checklist builder, with sections and questions arranged by dragging
Inspection scheduling

Inspection scheduling that chases people, not you

A monthly round depends on a person recalling it, at a site they may not visit. So the schedule owns it instead: rounds appear when they're due, chase themselves, and record it when one is missed.

  • Set the pattern once Daily, weekly, first Monday, or any interval you need, each in the site's own time zone.
  • It reminds people, then it escalates The assignee is nudged as the window opens, and overdue rounds go to their manager.
  • A missed round is recorded, not erased Skipped inspections stay visible as missed, which is the completion figure an auditor actually wants.
  • Ad-hoc checks don't paper over gaps An extra walkaround is welcome but doesn't count as the scheduled round, so figures stay honest.
Inspection scheduling, with recurrence set per site
Mobile inspections

Leave site with the report already done

The write-up is usually the bit that doesn't happen — notes sit in a notebook until the detail has faded. Here the record is complete the moment the last question is answered.

  • Works with no signal, syncs later Answers, photos and signatures are captured offline and upload when the phone finds a connection.
  • Evidence attached where it happened Photos and signatures sit against the question they belong to, so a failure carries proof.
  • Findings go where they belong A failure raises a corrective action, adds a risk, or opens an investigation, staying linked.
  • The record can't be quietly amended Every change is recorded permanently, so an auditor reads what was answered on the day.
A mobile inspection being completed, with a photo attached to a question
Inspection reporting

Compare two sites and mean it

A score is only worth something if it was produced the same way everywhere. One checklist, one scoring method and one schedule across every site means a gap between two numbers is a real gap rather than a difference in how carefully somebody filled it in.

  • Completion against schedule, per site The proportion of rounds that were due and happened, which is what an auditor asks.
  • Scores that mean the same thing everywhere The same questions and weighting at every site, so 62% and 88% are genuinely comparable.
  • The same question, tracked over time Watch one section or one recurring failure across months rather than reading reports individually.
  • A dashboard shaped to the person Site leads see their own rounds and group EHS sees every site, tailored by role.
Effort against result, plotting inspections completed against incidents

In practice

Workers reviewing safety records together on site
“On the first call we built our first three checklists together, in our own wording, and after that I could do the rest myself. Nine months on and the hygiene walkthroughs happen across all four plants without me reminding anyone.”
Ingrid SolheimSunnfjord Næringsmiddel · Food production, NorwayVerified review · Trustpilot
One system

Audits and inspections are one part of the platform

A failed item becomes a corrective action, a recurring finding becomes a risk, and a round that finds something already gone wrong becomes an incident — on one site structure, one permission model and one history.

Incident ManagementReport injuries, near-misses and hazards from any device, then triage and classify them.Incident InvestigationGuided 5 Whys, fishbone and decision-tree investigations with evidence you can defend.CAPA ManagementOwners, due dates and independent sign-off, linked back to the finding that raised them.Risk ManagementIdentify hazards, score risk on your own matrix and track the controls that reduce it.Contractor ManagementApproval before they start, documents that carry their expiry, and every company on one register.Safety TrainingAssignment by role and site, with certification expiry surfaced before it lapses.Compliance ReportingOSHA 300, 300-A and 301, RIDDOR and WHS output produced from the records you already hold.
Assets & MaintenanceEquipment register with preventive maintenance and calibration schedules and pass or fail outcomes.
Document ControlVersioned policies and certificates with expiry tracking and full change history.
What it costs

The software is the invoice

Legacy vendors quote a license, then bill the setup, the migration, the training days and every change afterwards. It's a relic of an era when software took a year to install.

You pay for the software, not the consultants.

Priced on headcount, however many sites you run. Under 200 people, start a free trial and go. Above that, ask us for a number and you'll get one.

On your invoice
  • The software
  • Every module
  • Your headcount
  • Setup of your rules
  • Reports built for you
  • Changes, whenever
  • Support
Never on your invoice
  • Implementation fee
  • Configuration project
  • Consulting hour blocks
  • Change requests
  • Professional services minimum
  • Data extraction on exit
  • No implementation fee
  • No professional services minimum
  • No hours to buy for changes
FAQ

Frequently asked questions

Still have questions? Our safety experts will answer them against your own process rather than generically.

Talk to our safety experts
Audit and inspection software replaces paper rounds and spreadsheet checklists with scheduled inspections done on a phone, scored automatically, with failures raised as corrective actions. EHS Solutions by SDS Manager covers the whole round: building the checklist, scheduling it across sites and time zones, performing it offline, and producing the scored report before anyone leaves site.
The difference between a safety audit and an inspection is scope and frequency. An inspection is a routine check of conditions at a place of work, run often and usually against a short checklist. An audit is a deeper, less frequent examination of whether a system is working as it should, and it usually covers documentation and process as well as conditions. EHS Solutions by SDS Manager runs both from the same builder and the same schedule, because the difference is in the checklist rather than in the software.
Yes, you can use your existing audit checklists, and that's the intended starting point. Send us the form you already use and it becomes a working template with your wording, sections and scoring intact. You can also drag one into shape in the builder, describe what you need and have AI draft it, or start from the library of 23,000 pre-built templates and edit from there.
23,000 inspection templates are included, covering common safety audits, workplace inspections, pre-start checks and contractor audits. Every one can be edited, and none of them have to be used.
Yes, you can run ISO 45001 internal audits. The standard requires internal audits at planned intervals, and the same builder and schedule cover them, with findings, corrective actions and verification all recorded against each occurrence. Because the checklist is yours rather than a fixed template, an audit written against your own management system stays written against your management system.
Yes, the inspection app works offline. Answers, photos and signatures are captured with no connection and upload when the phone reconnects, which matters for plant rooms, basements and remote sites where inspections actually happen.
If an inspection is missed, it's recorded as missed rather than quietly disappearing. Assignees are reminded as the window opens and again before it closes, and overdue rounds escalate to a manager. Completion against schedule is reportable per site, which is the figure an auditor asks for rather than the count of rounds that happened to get done.
Yes, different sites can run the same audit on different days. One schedule can cover several sites, each in its own time zone, so “first Monday at 9am” means local time everywhere. Occurrences are tracked per site, so one site missing a round doesn't hide another site completing theirs.
An inspection is scored from the values you set against each response option when the checklist is built. The report gives a percentage per section and an overall figure, calculated the same way for every inspection, so scores are comparable between sites and over time. Questions hidden by conditional logic aren't counted against you.
A failed inspection item raises a corrective action with an owner and a due date, linked back to the inspection and to the specific question. It can also add a risk to the register or open an investigation. Whichever route it takes, the follow-up is tracked and independently verified rather than living in the report as a note nobody returns to.
If your inspection process or scoring changes, you tell us and we change it. Checklists, scoring, schedules and escalation rules are set in a no-code rule pack engine rather than written into the software, so a change is configured in a day rather than waiting for a release or being billed as a change request.
Setup takes days, and your team's part is sending us the checklists you already use. In EHS Solutions by SDS Manager your inspection templates, scoring, schedules, escalation rules and site structure are configured before go-live, by our team. There's no implementation fee and no consulting hours to buy.
Chemical and SDS management connects directly, because EHS Solutions by SDS Manager is built by SDS Manager, whose core product is a chemical and safety data sheet compliance database. When an inspection covers chemical storage or COSHH controls, the safety data sheets for the substances held at that site are in the same system, so a finding can be checked against the actual hazard information rather than a description of it. SDS Manager is part of the NetPower group, headquartered in Norway with offices in the United States, Vietnam and Bangladesh.

Bring us your worst checklist

The long one nobody enjoys filling in. We'll show you it running on a phone, scored and scheduled.
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