HSE MANAGEMENT SYSTEM TEMPLATE A Health, Safety, and Environment (HSE) Management System is a structured framework organizations use to manage workplace HSE performance, integrating policies, procedures, and controls to identify hazards, assess risks, and meet legal obligations. An HSE management system template, aligned with standards such as ISO 45001 and ISO 14001, provides a ready-made structure for implementing, auditing, and tracking that system across all levels of operation. 01 HSE MANAGEMENT SYSTEM A well-implemented HSE management system delivers measurable benefits across organizations. This includes: Fewer workplace injuries and illnesses through consistent hazard identification and risk controls Stronger audit readiness and legal compliance through documented procedures and clear reporting lines Faster root cause resolution through structured incident investigation Confident emergency response through regularly tested plans and drills Lower environmental liability through controls for spills, emissions, and waste Safer sites for contractors and visitors through documented inductions and procedures A clear path to ISO 45001 and ISO 14001 certification Note: The templates/guides in our Content Library were created by the SDS Manager Team to help you manage site operations effectively. They are provided as reference tools and should be tailored to match your specific project needs, company policies, and industry standards. SDS Manager does not guarantee that these templates meet legal, regulatory, or contractual requirements. Users are responsible for reviewing and adapting each template to ensure compliance with their operational and legal obligations. This template is suitable for HSE professionals across industries, including: HSE managers and coordinators EHS officers in manufacturing, construction, mining, and logistics Site supervisors and project managers Operations managers implementing or auditing safety programs HR and compliance teams managing inductions and training records Small business owners with a legal obligation to maintain a formal safety system 02 HSE MANAGEMENT SYSTEM TEMPLATE 1. POLICY AND LEADERSHIP Yes No Question Does the organization have a clear, written HSE policy signed, dated, and communicated to all employees? Status Responsible Party Notes Yes No Do directors and senior leaders regard worker health, safety, and environmental performance as a core business objective? Yes No Has a named Director or Senior Manager been assigned overall responsibility for implementing the HSE policy? Yes No Does the policy commit to continuous improvement, including reducing injuries, ill health, and environmental incidents? Yes No Does the policy include a commitment to regular HSE improvement planning and periodic policy review? Yes No Does the policy encourage employee and safety representative involvement in HSE activities? Yes No Is the HSE policy displayed and accessible across all work areas and sites? 04 2.2 Communication of Responsibilities Yes No Question Do managers and leaders communicate their HSE commitment through consistent behavior and example? Status Responsible Party Notes Yes No Is HSE a standing item on the agenda of management meetings and team briefings? Yes No Are directors and supervisors open and approachable on HSE issues, actively encouraging staff to raise concerns? 2.1 Organizational Controls Yes No Question Have HSE responsibilities been defined and allocated to managers, supervisors, and team leaders in writing? Status Responsible Party Notes Yes No Do managers and supervisors understand their HSE duties and have the time and resources to fulfil them? Yes No Have specialist HSE roles (e.g., HSE advisor, environmental officer) been identified and documented? Yes No Is there a process to hold managers accountable for HSE performance in their areas? 2. ROLES, RESPONSIBILITIES, AND ACCOUNTABILITY