OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM (OH&SMS) ISO 45001 CHECKLIST: Workplace safety is no longer just a compliance requirement; it’s a business priority. ISO 45001:2018 is the globally recognized standard for managing occupational health and safety (OH&S) risks, protecting workers, and building resilient, responsible organizations. ISO 45001:2018 is an international standard that provides a framework for organizations to prevent work-related injuries and ill health, improve OH&S performance, and create safer workplaces. It replaces OHSAS 18001 and follows the ISO High-Level Structure, making it easy to integrate with ISO 9001 and ISO 14001. At its core, ISO 45001 helps organizations move from reactive safety management to a proactive, risk-based safety culture. 01 01 ISO 45001 CHECKLIST: OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM (OH&SMS) This checklist is ideal for: Business owners and senior leadership Health & Safety / HSE / EHS managers Compliance and risk professionals ISO coordinators and internal auditors HR and operations teams Consultants supporting ISO 45001 implementation Organizations of any size or industry Organizations that implement ISO 45001 successfully can: Reduce workplace injuries, incidents, and downtime Demonstrate legal and regulatory compliance Improve employee engagement, trust, and morale Strengthen contractor and supplier safety controls Enhance brand reputation and ESG performance Win tenders and contracts requiring ISO certification Pro tip: Use this checklist as both a gap analysis tool and an ongoing management tool, not just for audits. User Guideline: Review each clause and checklist question carefully Mark status as Yes / No / Partially / Not Applicable Record evidence, observations, and risks Prioritize actions based on risk and impact Reuse this checklist for internal audits and continual improvement Note: The templates/guides in our Content Library were created by the SDS Manager Team to help you manage site operations effectively. They are provided as reference tools and should be tailored to match your specific project needs, company policies, and industry standards. SDS Manager does not guarantee that these templates meet legal, regulatory, or contractual requirements. Users are responsible for reviewing and adapting each template to ensure compliance with their operational and legal obligations. 02 ISO 45001: CHECKLIST 03 1. SL 2. 3. 4. CLAUSE 4 – CONTEXT OF THE ORGANIZATION 4.1 UNDERSTANDING THE ORGANIZATION AND ITS CONTEXT 4.2 UNDERSTANDING THE NEEDS AND EXPECTATIONS OF WORKERS AND INTERESTED PARTIES QUESTIONS Have internal and external issues impacting OH&S been identified? STATUS Yes Partially No Not Applicable Are business, legal, cultural, and operational factors considered? Yes Partially No Not Applicable Are changes in the workforce, technology, or processes monitored? Yes Partially No Not Applicable Is the organizational context reviewed at planned intervals? Yes Partially No Not Applicable Have workers, contractors, visitors, regulators, and clients been identified as interested parties? 1. Yes Partially No Not Applicable Are workers' needs and expectations clearly documented? 2. Yes Partially No Not Applicable Are psychosocial and wellbeing expectations considered? 3. Yes Partially No Not Applicable 04 4.3 DETERMINING THE SCOPE OF THE OH&SMS Are physical locations, activities, and job roles included in scope? 1. Yes Partially No Not Applicable Are outsourced and contractor activities considered? 2. Yes Partially No Not Applicable Is the scope documented, approved, and communicated? 3. Yes Partially No Not Applicable 4.4 OH&SMS Is the OH&SMS established, implemented, maintained, and continually improved? 1. Yes Partially No Not Applicable Are process interactions and responsibilities defined? 2. Yes Partially No Not Applicable Have applicable legal, regulatory, and contractual OH&S requirements been identified? 4. Yes Partially No Not Applicable