Efficiently reconcile your SDS library with actual chemical usage

For libraries with a substantial number of Safety Data Sheets, categorizing them by location significantly simplifies the reconciliation process. This method allows for efficient identification of products associated with their respective Safety Data Sheets based on their storage or usage locations.

If you've associated barcodes with Safety Data Sheets in your SDS library, locating an SDS is as simple as scanning the product's barcode.

To activate the barcode scanner, simply click on the barcode scanner icon located next to the SDS search field.

Position the barcode in the middle of the camera window to get the best detection.

Upon scanning a barcode linked to a product, the product details will be displayed. You can then select “Log Product Presence” to acknowledge its presence before proceeding to the next item.

If a barcode isn't linked, you can locate the SDS by entering a portion of the product name and selecting "Log Product Presence."

For streamlined future reconciliations, it's advisable to associate the product's barcode with its SDS. This is particularly useful for products that come in various packaging sizes but require the same SDS.

To link a barcode to an SDS, click on "Add UPC code" (or "Add EAN code" for users outside the US), allowing you to attach the scanned barcode directly to the SDS in your library.

Should the SDS for a product be unavailable, utilize the photo feature to capture an image of the product's label, facilitating later identification of the Safety Data Sheet. This feature also allows for the option to photograph labels of all products, enabling you to subsequently log the presence of products for which photos were taken.

Once you've finished photographing your products, the next step is to locate Safety Data Sheets for the items you've captured or to mark them as present in your inventory.

Upon searching for a product using its label photo, items already in your SDS library will be highlighted in green.

To log the item's presence, click on "Log presence." This action removes the image from the SDS request list, indicating it's been successfully matched with an existing Safety Data Sheet in your library.

For libraries organized by location, the photographed item will be associated with a specific location. The "Log presence" button becomes active only if the SDS is linked to the photo's corresponding location. Should the photo be associated with a different location than its SDS, you'll have the option to link the SDS to the photo's location as well.

To add an SDS not present in the library for a photographed product, simply click "Add to Library."

Having logged presence Safety Data Sheet for all products in use, it is time to list all Safety Data Sheets in your library that have not been logged.

With our Bulk Archive feature, you can efficiently relocate all Safety Data Sheets that lack recorded presence to your SDS Archive folder.

SDS Manager proactively searches thousands of supplier websites for SDS updates, alerting you of any new versions detected in your library.

SDS Manager also offers an annual review service to maintain the currency of your SDS library. This service includes reaching out to vendors manually for updates not found online.