SDS authoring is the practice of preparing Safety Data Sheets (SDS) that outline a product’s hazards, handling requirements, and regulatory obligations. Its purpose is to make sure that crucial safety details are clearly communicated throughout the chemical supply chain, from producers to end users.
Traditional SDS authoring is a complex and time-consuming task. Today, however, businesses can simplify this process with SDS authoring software that delivers accuracy, consistency, and compliance with current regulations.
Why SDS Authoring is Important
- Compliance: Every chemical product must have an SDS that meets the requirements of GB CLP and UK REACH, both of which are built on GHS principles.
- Workplace Safety: Employees, emergency responders, and downstream users depend on SDS guidance for safe storage, handling, and disposal.
- Risk Management: Well-authored SDS documents protect businesses from fines, penalties, and legal risks.
- International Trade: Standardized SDS authoring enables information to be understood across different languages, jurisdictions, and markets, supporting smooth global operations.
Errors or gaps in SDS documents can create compliance problems, increase safety risks, and cause costly supply chain delays.
SDS Authoring: The 16-Section GHS Format
SDSs are authored according to the 16-section format mandated by GHS. Each section must be completed accurately and with scientifically validated data.
- Identification – Product name, supplier details, emergency contact.
- Hazard Identification – Hazard classification, label information, additional risks.
- Composition/Ingredients – Substance identities and concentration ranges.
- First Aid Measures – Response steps for different exposure routes.
- Fire-Fighting Measures – Suitable extinguishers, hazards, protective gear.
- Accidental Release Measures – Procedures for spills and containment.
- Handling and Storage – Guidance for safe handling and storage conditions.
- Exposure Controls/Personal Protection – Exposure limits and PPE requirements.
- Physical and Chemical Properties – Key data such as pH, odour, appearance.
- Stability and Reactivity – Chemical stability, incompatible materials.
- Toxicological Information – Health effects based on studies and tests.
- Ecological Information – Impact on the environment and biodegradability.
- Disposal Considerations – Waste management methods and rules.
- Transport Information – Transport classification and precautions.
- Regulatory Information – Safety, health, and environmental regulations.
- Other Information – Preparation date, revision notes, disclaimers.
How SDS Authoring Works
Data Collection
Gather data on physical and chemical properties, toxicology, and exposure limits from laboratory results, reference sources, or suppliers.
Hazard Classification
Follow the requirements of the Health and Safety Executive (HSE) for classification and labelling. Assign correct signal words, hazard statements, and pictograms.
Content Development
Use straightforward, non-technical language wherever possible. Apply standardised regulatory wording to keep documents clear and consistent.
Formatting
Adhere to the official 16-section SDS layout. Ensure terminology is uniform throughout.
Localization
Author SDSs in English as needed for the UK market. Adjust content to meet GB CLP Regulation, which is based on GHS.
Review and Validation
Carry out internal checks for compliance, and in some cases seek external review by regulatory specialists.
Distribution and Updates
Provide SDS documents to customers, employees, and supply chain partners. Revise them whenever product details or regulatory standards change.
Modern Approaches to SDS Authoring
Traditional SDS authoring is handled by dedicated specialists or third-party consultants, making the process slow and costly. This traditional approach is common but can be prone to mistakes.
Today, many organisations prefer SDS authoring solutions that automate classification, manage updates to regulations, and provide multilingual support. These tools make it easier to keep documents consistent and compliant.
Final Thoughts
SDS authoring is the structured process of creating Safety Data Sheets that deliver reliable, accurate, and compliant information about hazardous substances. It is an integral part of chemical safety and regulatory compliance.
For companies working across different industries and markets, turning to SDS authoring software is one of the fastest and reliable ways to author SDSs and protect workers, maintain compliance, and ensure business continuity.