category/Title of UNSPSC code

Environmental hazards

society, and the economy, the University of California will maximize its procurement of sustainable products and services. The goals outlined throughout these policy and procedures sections will be applied within the constraints of research needs and budgetary requirements and in compliance with all applicable rules, regulations, and laws. 1. The University values the health and wellbeing of its students, staff, faculty and other academic appointees, visitors, and suppliers. The University seeks to provide healthy and accessible conditions for the communities it serves, and this will be considered as a fundamental factor when making procurement decisions. Where functional alternatives to harmful products or impacts exist, they are to be strongly preferred. 2. Per III.F.1. the University prioritizes waste reduction in the following order: reduce, reuse, and then recycle. Accordingly, sustainable procurement will look to reduce unnecessary purchasing first, then prioritize the purchase of surplus or multiple-use products, before looking at recyclable or compostable products. 3. The University’s sustainable purchasing requirements (detailed in the UC Sustainable Procurement Guidelines) are: DMS 69 15 of 46 a. 100% cCompliance with Required Level Green Spend criteria within three fiscal years of the addition of those products and/or product categories to the Guidelines. b. 25% Preferred Level Green Spend as a total percentage of spend per product category; target to be reached within three fiscal years after a category is added to the Guidelines. c. 25% Economically and Socially Responsible Spend as a total percentage of addressable spend; target to be reached within five fiscal years of adoption of this section in the Guidelines. 4. The University’s sustainable purchasing reporting requirements are: a. Reporting on percent Preferred Level Green Spend beginning at the close of the first full Fiscal Year after a category is added to the Guidelines. b. Reporting on percent Economically and Socially Responsible Spend beginning at the close of Fiscal Year 2018/19. 5. Each University’s Procurement department will integrate sustainability into its processes and practices, including competitive solicitations, to satisfy the sustainable purchasing goals outlined above for products, as well as for the procurement of services. The University will do so by: a. Allocating a minimum of 15% of the points utilized in solicitation evaluations to sustainability criteria. Criteria may include, but are not limited to, sustainable product attributes, supplier diversity, supplier practices, contributions to health and wellbeing, and materials safety. Exceptions to this Policy may only be granted by the appropriate Policy Exception Authority. Decisions to grant an exception will be made in the context of a location’s need to support teaching, research and public service when there is a demonstrable case that the inclusion of a minimum of 15% of the points utilized in solicitation evaluation for sustainability criteria will conflict with the project teams’ ability to execute a competitive solicitation. b. Supporting outreach, education, and providing equal access to small, diverse, and disadvantaged suppliers for all applicable University procurement opportunities in accordance with BUS-43 policy. c. Comparing the Total Cost of Ownership when evaluating costs for goods and services in the selection of suppliers, whenever feasible.1 1 Public Contract Code§ 10507.8 states: “As provided for in this article, when the University of California determines that it can expect long-term savings through the use of life cycle cost methodology, the use of more sustainable goods and materials, and reduced administrative costs, the lowest responsible bidder may be selected on the basis of the best value to the University. To implement this method of selection, the Regents of the University of California will adopt and publish policies and guidelines for evaluating bidders that ensure that best value selections by the University are conducted in a fair and impartial manner.” DMS 70 16 of 46 d. Targeting sustainable products and services for volume-discounted pricing to make less competitive or emerging sustainable products and services cost-competitive with conventional products and services. e. Leveraging its purchasing power and market presence to develop sustainable product and service options where not already available. f. Requiring packaging for all products procured by the University be designed, produced, and distributed to the end-user in a sustainable manner. g. Contracting with suppliers of products (e.g., electronics, furniture, lab consumables) that have established (preferably non-manufacturer specific) end-of-life reuse, recycling, and/or takeback programs at no extra cost to the University, and in compliance with applicable federal, state, and University regulations regarding waste disposal. h. Requiring sustainability-related purchasing claims to be supported with UC-recognized certifications and/or detailed information on proven benefits, durability, recycled content, and recyclability properties, in accordance with the Federal Trade Commission’s (FTC) Green Guides for the use of environmental marketing claims. i. Working with its suppliers to achieve greater transparency and sustainable outcomes throughout the supply chain. This may include maximizing the procurement of products that optimize the use of resources from extraction through manufacturing and distribution (e.g., EPA’s SmartWay Program). 6. All procurement staff will consult the UC Sustainable Procurement Guidelines document for minimum mandatory sustainability requirements to be included in solicitations for a given product or service category. H. Sustainable Foodservices 1. Campus and Health Location Foodservice Operations a. Food Procurement Each campus foodservice operation will strive to procure 25% sustainable food products by the year 2030 as defined by AASHE STARS, and each health location foodservice operation will strive to procure 30% sustainable food products by the year 2030 as defined by Practice Greenhealth, while maintaining accessibility and affordability for all students and health location’s foodservice patrons. b. Education Each campus and health location will provide patrons and foodservice staff with access to educational and training materials that will help support their food choices. c. Menu Development DMS 71 17 of 46 Each campus and health location will strive to reduce greenhouse gas emissions of their food purchases through globally-inspired, culturally- acceptable plant-forward menus. i. Campuses and health centers will establish a baseline and goal in 2020. i. Each campus and health location will procure 25% plant-based food by 2030 and strive to procure 30% by 2030. ii. Progress will be tracked annually by reporting the percentage of plant- based foods procured beginning in 2021.. 2. Foodservice Operations in Leased Locations: a. Foodservice operations leased in campuses and health locations owned by the University of California and contractors providing foodservices in campus and health locations will strive to meet the policies in III.H.1.a-c. b. Campuses and health locations will include Section H of this Policy in lease language as new leases and contracts are negotiated or existing leases are renewed. However, campus and health locations will also work with tenants to advance sustainable foodservice practices as much as possible within the timeframe of current leases. I. Sustainable Water Systems With the overall intent of achieving sustainable water systems and demonstrating leadership in the area of sustainable water systems, the University has set the following goals applicable to all locations: 1. Locations will reduce growth-adjusted potable water consumption 20% by 2020, and 36% by 2025, when compared to a three-year average baseline of FY2005/06, FY2006/07, and FY2007/08. Locations that achieve this target early are encouraged to set more stringent goals to further reduce potable water consumption. a. Each campus will strive to reduce potable water used for irrigation by converting to recycled water, implementing efficient irrigation systems, planting drought-tolerant landscaping (including California native plants where feasible and appropriate), and/or removing turf. 2. Each location will develop and maintain a Water Action Plan that identifies long- term strategies for achieving sustainable water systems. 3. Each campus will identify once-through cooling systems, constant flow sterilizers, constant-flow autoclaves and other water-to-waste cooling systems. Each campus will develop and implement plans for eliminating or replacing these systems with recirculating systems or other means of cooling that do not drain water to waste after one use. 4. New equipment requiring liquid cooling will be connected to an existing recirculated building cooling water system, new local chiller vented to building exhaust or outdoors, or to the campus chilled water system through an intervening heat exchange system, if available. DMS 72 18 of 46 a. Once-through or single-pass cooling systems will not be allowed for soft- plumbed systems using flexible tubing and quick-connect fittings for short- term research settings. b. If no alternative to single-pass cooling exists, water flow must be metered, automated and controlled to reduce water waste. 5. Required water efficiency measures applicable to building projects are outlined in Section A of this Policy on Green Building Design, New Building. 6. Guidelines for the sustainable procurement of water fixtures, as applicable, are listed in the UC Sustainable Procurement Guidelines. J. Sustainability at UC Health 1. Health locations will achieve Practice Greenhealth’s award “Greenhealth Partner for Change.” 2. Health locations will achieve a target of 25lbs of total solid waste as defined by Practice Greenhealth per Adjusted Patient Day by 2025 and strive for 20lbs of total waste per Adjusted Patient Day by 2030. In meeting these goals, Health locations will follow the provisions outlined in section F of this Policy on Zero Waste, including limiting combustion and reducing the use of foam and single- use products. a. Practice Greenhealth defines total solid waste as municipal solid waste as well as all forms of regulated waste. This includes but is not limited to regulated medical waste, biohazardous waste, pharmaceutical waste, and universal waste. It does not include construction and demolition waste. 3. In line with campus targets, health locations will reduce growth-adjusted potable water consumption 20% by 2020 and 36% by 2025, when compared to a three- year average baseline of FY2005/06, FY2006/07, and FY2007/08. 4. Acute care/hospital facilities and medical office buildings in health locations will be designed, constructed and commissioned, or renovated as outlined in Section A of this Policy on Green Building Design. 5. Sustainable Procurement a. Medical device reprocessing: As applicable, health locations will consider product reprocessing as a sustainability criteria and a reprocessed item should be considered over a comparable product that cannot be reprocessed. To assist with this goal, health locations will: iii. Strive for new contracts to specify that at least 20% of disposables should be purchased reprocessed when available and operationally feasible. iv. Implement a medical device reprocessing program with an FDA-approved third party reprocessor by 2025. v. Evaluate at least 3 products/devices and associated contracts for reprocessing collection by 2025. DMS 73 19 of 46 vi. Evaluate at least 3 products/devices and associated contracts for reprocessing buy-back by 2025. b. Appliances and IT Hardware: In line with campus targets outlined in III.G.3 of this policy on Sustainable Procurement, appliances and IT hardware should meet the Required Level Green Spend. 25% of appliances and IT hardware should meet the Preferred Level Green Spend. c. Office Supplies: In line with campus targets outlined in III.G.3 of this policy on Sustainable Procurement, office supplies should meet the Required Level Green Spend. 25% of office supplies should meet the Preferred Level Green Spend. 5.6. Health locations will strive to procure 30% sustainable food products by the year 2030 as defined by Practice Greenhealth and outlined in Section H of this Policy on Sustainable Foodservices. K. General Sustainability Performance Assessment 1. All undergraduate campuses must maintain a certified AASHE STARS report. 2. All campuses must achieve a Silver STARS rating and strive for Gold by 2023. L. Health and Well-Being Health, equity, and the environment, including climate, are deeply interconnected, thus health, inequity, and environmental and climate change require intersectoral and collaborative solutions. Healthful food, healthy buildings, and active transportation are just some examples in which health, sustainability, and equity are synergistic. The Healthy Campus Network (HCN) leadership will use a Health in All Policies2 framework and broad stakeholder engagement to better address health inequities; to support a culture of health for all faculty, staff, and students; to foster community collaborations across the UC system and California; and to meet the policy goals outlined below. 1. By the end of 2022, the HCN will review the strengths and gaps in the UC Sustainable Practices Policy and make recommendations for integration based on: a. Environmental and human health co-benefits, b. Social, physical, and emotional well-being, and c. Health equity. 2. By the end of 2021, the HCN will review and revise healthy vending goals with stakeholders to propose for inclusion in this Policy.Healthy Vending a. Healthy Spend i. By two years after the effective date of this policy, suppliers that operate or maintain vending machines on UC locations shallwil: 2 Rudolph, L., Caplan, J., Ben-Moshe, K., & Dillon, L. (2013). Health in All Policies: A Guide for State and Local Governments. Washington, DC and Oakland, CA: American Public Health Association and Public Health Institute DMS 74 20 of 46  Ensure at least 50 percent of the beverages in a vending machine meet the UC Healthy Vending Guidelines for Healthy Spend.  Ensure that all locations offer at least 35 percent of the food in a vending machine that meet the UC Healthy Vending Guidelines for Healthy Spend. ii. By four years after the effective date of this policy, suppliers that operate or maintain vending machines on UC locations shallwill:  Ensure at least 60 percent of the beverages in a vending machine meet the UC Healthy Vending Guidelines for Healthy Spend.  Ensure at least 40 percent of the food in a vending machine meet the UC Healthy Vending Guidelines for Healthy Spend. iii. New/revised lease agreements and contracts with vending machine companies will require that the UC Healthy Vending Guidelines are met. iv. Off-campus leased spaces are encouraged, but not required, to meet this policy if feasible. b. Marketing i. Each campus and health location shallwill promote items that meet the UC Healthy Vending Guidelines in campus vending and report annually as to what strategies have been implemented. This report will include a campus’ goals for and efforts to prioritize the products that meet the guidelines in the following areas:  Eye-level placement in vending machines,  Advertisements, wraps, and signage on vending machines,  Highlighting items that meet UC Healthy Vending Guidelines,  Number of facings and varieties of healthy options, and  Consumer price incentives such as competitive pricing of healthy items. c. Resource Conservation i. In line with targets outlined in III.G.3 of this Policy on Sustainable Procurement, appliances and IT hardware, including vending machines, should meet the Required Level Green Spend. 25% of appliances and IT hardware should meet the Preferred Level Green Spend. ii. In meeting these Healthy Vending goals, locations will follow the provisions of the Zero Waste sections of this Policy, including eliminating the use of packaging foam and single use plastic products. 2. By the end of 2021, the HCN will review the chemicals of concern criteria detailed in the Sustainable Procurement Guidelines and make recommendations for the inclusion of specific Policy targets. DMS 75 21 of 46 3. Chemicals of Concern: Each campus and health location will provide appropriate staff with access to educational materials and/or training on the UC Sustainable Procurement Guidelines to help ensure greater adherence to the UC Policy on Sustainable Practices Procurement section. IV. COMPLIANCE/RESPONSIBILITIES A. Implementation The Executive Vice President - Chief Financial Officer is the Responsible Officer for this Policy. The UC Sustainability Steering Committee, which is chaired by the Executive Vice President - Chief Financial Officer, provides oversight for all aspects of the Policy. B. Revisions The President is the approver of this Policy and has the authority to approve or delegate the approval of revisions to the Policy. The systemwide Working Group corresponding to each section of the Policy recommends Policy revisions to the UC Sustainability Steering Committee and Executive Vice President - Chief Financial Officer. Proposed previsions accepted by the UC Sustainability Steering Committee and the Executive Vice President - Chief Financial Officer will then be recommended to the President for approval or to the appropriate delegated authority, as stated above. The Sustainable Practices Policy will be reviewed, at a minimum, once every three years with the intent of developing and strengthening implementation provisions and assessing the influence of the Policy on existing facilities and operations, new capital projects, plant operating costs, fleet and transportation services, and accessibility, mobility, and livability. The University will provide for ongoing active participation of students, faculty and other academic appointees, administrators, and external representatives in further development and implementation of this Policy. C. Compliance Chancellors and the Lawrence Berkeley National Laboratory Director are responsible for implementation of the Policy in the context of individual building projects, facilities operations, etc. An assessment of location achievements with regard to the Policy is detailed in an annual report to the Regents. The internal audit department may conduct periodic audits to assess compliance with this Policy. D. Reporting On an annual basis, the President will report to the Regents on the University’s sustainability efforts in each area of the Policy. Unless otherwise specified, reporting on progress on each section of this Policy will be to UCOP as part of the development of the Annual Report on Sustainable Practices. DMS 76 22 of 46 V. PROCEDURES A. Green Building Design 1. New Buildings and Major Renovations a. Projects will utilize the versions of the CBC energy efficiency standards and LEED-BD+C that are in effect at the time of the first submittal of “Preliminary Plans” (design development drawings and outline specifications) as defined in the State Administrative Manual.3 b. If eligible, all new buildings and major renovations (as defined in III.A) will register with the Savings By Design local utility’s energy efficiency programs to get the financial resources needed to meet the University’s aggressive efficiency targets and to document compliance with the requirement to outperform CBC energy efficiency standards by at least 20%. c. Projects other than acute care facilities that opt to use energy performance targets for compliance with III.A.1.a. will at a minimum use the whole-building energy performance target listed below that corresponds to the year of the project’s budget approval. i. The whole-building energy performance target is expressed as a percentage of the sum of the Annual Electricity and Annual Thermal targets (converted to kBtu/gsf-yr) as developed for UC Building 1999 Energy Benchmarks by Campus, in Sahai, et al. 2014 and updated with a new "100% Lab Space" use type in the spreadsheet 2016 Whole-Building Quantitative Energy Performance Targets (2020 update).4 Table 1 Calendar Years Compliance Target Stretch Target 2015-16 65% 50% 2017-18 60% 45% 2019-20 55% 40% 2021-22 50% 35% 2023-24 45% 30% 2025 or after 40% 25% d. Projects will report their target energy use and how much they anticipate exceeding the CBC energy-efficiency standards (campuses), ASHRAE 90.1 - 2010 (Health Locations), or the UC Building Benchmarks at plan phase (P- 3 The State Administrative Manual is a reference source for statewide policies, procedures, regulations and information developed and issued by authoring agencies such as the Governor's Office, Department of General Services, Department of Finance , and Department of Personnel Administration. 4 The “UC Building 1999 Energy Benchmarks by Campus” and “2016 Whole-Building Quantitative Energy Performance Targets (2020 update)” documents can be found at https://www.ucop.edu/sustainability/policy- areas/green-building/index.html. DMS 77 23 of 46 Phase) approval. This information will be confirmed with modeled energy estimates at approval of the start of construction (completion of the W- Phase). Final efficiency will be reported at closeout (generally a year after the building has been occupied). e. Decisions affecting energy efficiency, fossil fuel use, and connection to existing central thermal services will be made in the context of the location’s climate action plan. Where on-site fossil fuel combustion within the building is deemed necessary, the rationale for this decision will be documented as part of the existing project approval process. The submittal should include the following: i. An estimate of annual electricity and gas use for the project as well as the project’s target design energy use in thousand British thermal units (kBtu) per square foot. ii. An explanation of why fossil fuel combustion is required for the project and what other alternatives were evaluated. iii. An analysis explaining why fossil-fuel combustion is the most cost- effective energy source for the identified project-specific applications. iv. A plan to mitigate, by 2025, the associated greenhouse gas emissions in accordance with the location’s Climate Action Plan. This documentation is part of the broader project approval process and does not require separate UCOP approval. Draft information should be submitted prior to budget approval as part of a Project Planning Guide, Delegated Authority Project Certification Checklist or related ancillary document. This information should be updated prior to design approval. f. Acute care facilities and medical office buildings opting to use energy performance targets for compliance with III.A.1.b. will at a minimum use the whole-building energy performance target listed in Table 2 below. The whole- building energy performance target is expressed as a percentage of the sum of the Annual Electricity and Annual Thermal targets (converted to kBTU/gsf- yr) based on ASHRAE (2012) Advanced Energy Design Guidelines for Large Hospitals. DMS 78 24 of 46 Table 2 Acute Care Medical Office Buildings Benchmark Target Stretch Benchmark Target Stretch Average Target Average Target UC Davis Health 230 160 115 85 60 43 UC Irvine Health 230 160 115 80 56 40 UCLA Health 230 160 115 80 56 40 UC San Diego 230 160 115 80 56 40 UC San Francisco 230 160 115 80 56 40 Health g. Locations will demonstrate compliance based on the results of energy modeling that represents a best estimate of as-operated, whole-building energy use, before accounting for on-site energy generation. Targets are intended to be verifiable in actual operation following building occupancy. i. Projects are also required to model and report on the following metrics:  annual electricity consumption (kWh/gsf/yr)  annual thermal consumption (therms/gsf/yr)  peak electricity (W/gsf)  peak chilled water (tons/kgsf) (if applicable)  peak thermal (therms/hr/kgsf) ii. The following very high-intensity process loads may be subtracted out of the total building energy use intensity if they can be metered separately:  Clean room  Data center  Micro-chip fabrication  Accelerator (e.g., laser, light source)  Bio-safety level III Laboratory  Magnetic Resonance Imaging (MRI)  Positron Emission Tomography (PET)  Computer Tomography (CT)  Pharmacies DMS 79 25 of 46 iii. If a building has more than 6 Operating Rooms (ORs), additional ORs (defined as any ORs beyond the baseline of 6 ORs) may be subtracted out of total building energy use intensity if they meet the following two requirements:  OR heating, ventilation and air conditioning (HVAC) is metered separately; and,  A commitment is made by an appropriate official within the hospital’s administration to implement an OR HVAC setback program in the subtracted ORs. h. Locations are encouraged to coordinate with local water districts in efforts to conserve water and to meet reduced water use goals of the local districts. 2. Privatized Development a. All privatized development of New Buildings or Major Renovations on University-owned land that is constructed in whole or in substantial part for University-related purposes (i.e., in furtherance of the University’s mission, both programmatic and auxiliary uses), and build-to-suit projects not on University-owned land constructed for University-related purposes, will comply with section III.A. of this Policy. The provisions of this subsection apply regardless of the business relationship between the parties (i.e., whether a gift, acquisition, ground lease and/or lease). 3. Building Renovations a. At budget approval, all renovation projects should include a list of sustainable measures under consideration. b. For all improvement projects in spaces leased or licensed by the Regents to be used for University-related purposes for a term of greater than 12 months, locations will strive to comply with the appropriate Policy requirements in III.A.2. 4. Waiver Conditions Applicable to all Projects a. Waivers will only be granted in exceptional circumstances and will not be considered if the project negatively impacts the ability to comply with the goals of this Policy, in particular the goal of achieving carbon neutrality by 2025. b. Any proposed waiver from section III.A. of the Policy may be requested administratively from the UCOP Executive Director of Capital Programs prior to first project approval. c. New Building and Major Renovation projects applying for an exception from section III.A.1.d. of this Policy should strive to achieve a USGBC LEED “Certified” rating. New building and renovation projects that are unable to achieve a USGBC LEED “Certified” rating will submit a request for an exception with a LEED scorecard and supporting documentation to the UCOP DMS 80 26 of 46 Executive Director of Capital Programs, showing the credits that the project would achieve. d. Such waiver requests will indicate the applicable section of the Policy and/or Procedures; the proposed solution; and demonstrate equivalency with Policy intent. 5. General/Miscellaneous a. The University will develop a program for sharing best practices. b. The University will incorporate the requirements of sections III.A. and V.A. into existing training programs, with the aim of promoting and maintaining the goals of the Policy. c. The University planning and design process will include explicit consideration of life cycle cost along with other factors in the project planning and design process, recognizing the importance of long-term operations and maintenance in the performance of University facilities. d. The University will work closely with the USGBC, I2SL, the Department of Energy, the U.S. Environmental Protection Agency, state government, and other organizations to facilitate the improvement of evaluation methodologies to address University requirements. B. Clean Energy 1. Energy Efficiency: The energy efficiency goal follows the spirit of the U.S. Department of Energy’s Better Building Challenge. Each location’s percent reduction in energy use intensity (EUI) will be reported annually based on the sum of weather-adjusted energy use divided by the sum of the maintained gross square footage (OGSF50). The average annual reduction will be calculated using an established baseline as detailed in the UC EUI Tracking Methods and References. UCOP will use energy usage data from the systemwide purchased utility database for reporting campus energy use intensity, based on the campus- specified set of utility accounts and associated maintained gross square footage. Electric and gas site energy will be converted to kBTU and normalized for weather. Policy goals will be evaluated and adjusted as appropriate following the 2025 reporting year. 2. On-campus Renewable Energy a. Each location will determine the appropriate mix of measures to be adopted within its clean energy portfolio. The capacity to adopt these measures is driven by technological and economic factors, and each location will need to reevaluate its mix of energy measures regularly. b. Locations will periodically evaluate the feasibility of new on-site renewable electricity projects. The financial evaluation of these projects will fully account for the anticipated avoided costs associated with decreased on-site power production from combined heat and power plants and/or purchased electricity, as well as the avoided cost of carbon. DMS 81 27 of 46 3. Off-campus Clean Electricity a. Clean electricity is defined as having a residual greenhouse gas emission factor that is less than 150 lbs. CO2/MWh. b. Clean electricity will be procured through the following methods and reported on annually: i. A location may opt-in to a utility-provided green power program for its purchased electricity that meets the definition of clean electricity specified in V.B.3.a. ii. The UC Clean Power Program, which will procure and supply to participating campuses 100% clean electricity. iii. Those locations without access to a green power program may purchase Renewable Energy Credits (REC) to offset purchased electricity. To be counted, such RECs will be transferred to UC or retired on behalf of UC. 4. Where feasible, the University will seek to benefit from the economies of scale and reduce risk by developing a portfolio for systemwide clean energy procurement contracts from which locations may benefit. 5. On-campus Combustion a. The University will develop and procure biogas supplies under the direction of the Energy Services Unit Governing Board (The Governing Board). The Governing Board will establish acceptable pricing for biogas projects and determine how the biogas will be allocated to each location. Locations may also implement local projects to directly transport biogas to the location. C. Climate Protection 1. Each campus will maintain individual membership with The Climate Registry (TCR).5 Campuses will include their health locations in their membership. 2. Each campus will complete a Greenhouse Gas (GHG) emissions inventory annually. Campuses will include their health locations in their inventories. 3. To comply with TCR and the Second Nature Carbon Commitment requirements, inventories should contain emissions of the six Kyoto greenhouse gases from scope 1 and 2 emission sources outlined in the TCR General Reporting Protocol; and scope 3 emissions sources outlined by the Second Nature Carbon Commitment’s Implementation Guide.6 All UC campuses will report their updated emissions inventories through the Second Nature Carbon Commitment online reporting tool at least biennially. Campuses must verify all emissions inventories through TCR. Campuses may either pursue verification annually (for the previous 5 The Climate Registry is a nonprofit collaboration among North American states, provinces, territories and Native Sovereign Nations that sets consistent and transparent standards to calculate, verify and publicly report greenhouse gas emissions into a single registry. 6 The Second Nature Carbon Commitment requirements are outlined at Second Nature: The Presidents' Climate Leadership Commitments. DMS 82 28 of 46 year’s emissions inventory) or biennially (for the emissions inventories from the previous two years). 4. Campuses subject to the United States Environmental Protection Agency (USEPA) Greenhouse Gas Reporting Program, California Air Resources Board (CARB) Mandatory Greenhouse Gas Emissions Reporting, or participation in the CARB Cap-and-Trade Program will complete the relevant emissions inventories outlined in the USEPA and CARB reporting protocols. 5. Each campus will regularly update its climate action plan for (a) maintaining GHG emissions at or below 1990 levels ; (b) achieving climate neutrality for scope 1 and 2 sources by calendar year 2025 (annual 2025 emissions reported in 2026); (c) achieving climate neutrality for the Second Nature Carbon Commitment- specified scope 3 sources (as defined by Second Nature’s Carbon Commitment) for calendar year 2050 2045 (annual 2050 2045 emissions reported in 20512046); and, (d) integrating considerations of climate action planning will integrate environmental justice, adaptation, and resilience. This will include an annual review and update, if needed, of the GHG reduction strategies reported by the campus to the UC Office of the President (UCOP). Campuses will include their health locations in the action plan. 5.6. In order to integrate environmental justice, each location will incorporate the “University of California’s Framework for Incorporating Environmental & Climate Justice into Climate Action,” and its evaluation questions, into climate action planning. 6.7. Each campus will complete an assessment of Scope 1 emissions from natural gas combustion by 2035 or at the date when that location’s combined heat & power plant (or any other major fossil fuel-using campus infrastructure) is planned for capital renewal or major repair, whichever occurs first. The assessment should determine the best pathway, at that point, to decarbonize 80% of scope 1 emissions through means other than offsets. A de-carbonization assessment should evaluate, but is not limited to, (1) progress toward de- carbonization of piped gas, (2) the feasibility of installing on-site carbon capture, (3) electrification of carbon-emitting plant equipment, (4) hydrogen or synthetic methane injection, (5) emergent technologies, and (6) energy efficiency directed at Scope 1 footprint reductions. The assessment should be provided to campus leadership and inform each campus’s Climate Action Plan. 7.8. The Climate Change Working Group (CCWG), under the UC Sustainability Steering Committee and represented on the President’s Global Climate Leadership Council, will monitor progress toward reaching the stated goals for GHG reduction and will evaluate suggestions for strategies and programs to reach these goals. 8.9. The CCWG will develop protocols for growth adjustment, data normalization, and accurate reporting procedures, as required. 9.10. The University will use only high-quality carbon offsets to meet its climate protection goals beyond its requirements under California's cap-and-trade DMS 83 29 of 46 program. High-quality offsets represent real, additional, quantifiable, durable, and enforceable emissions reduction or carbon removal that have undergone third- party verification.7 a. For the purposes of this section, offsets are considered: i. Additional if the credited reductions would not have occurred were it not for the offset program or the University's climate protection policy. Additionality can be assessed for an individual project or for a project type. ii. Durable if there is a very high likelihood that they will remain out of the atmosphere for 40 years on-site or through commitments to replace credits. iii. Enforceable if the University is able to reasonably ensure that its quality standards are met. b. The University recognizes that not all offset credits available for purchase from projects registered in the major offset registries represent high-quality emissions reductions. c. The University will evaluate the quality of each offset project it uses, involving a peer review process overseen by the Carbon AbatementOffsets Technical Committee (CATCOTC). The CATC OTC will be made up of at least one representative from each University of California campus, LBNL, Office of the President, and at least one student and one faculty member representative from the University. This review will include evaluating individual projects, or types of projects, against the University's offset quality criteria by appropriate experts. Peer review is in addition to third-party verification. d. Credits are considered to be real if the quantity of credits generated and used by a project, or a project type, does not exceed conservative estimates of the actual effect of the project, or the set of projects of the project type, on emissions. When there is uncertainty in emissions reduction/removal estimates, estimates are conservative when they are more likely to under- represent than to over-represent actual emissions reductions/removals achieved. Evaluations will take into account the following factors as detailed in the UC Offset Procurement Guidelines: project additionality, conservativeness of methods used to estimate emission reductions, including the baseline, and effects outside of project boundaries such as through leakage.8 e. The results of these evaluations, including quantitative assessments of credit quality and justifications for the assumptions and determinations made, will be 7 Third-Party Verification will involve an audit of offset project eligibility or claimed reductions or removals against an approved methodology by an independent party. 8 An offset project results in leakage when it reduces an activity, in turn causing that activity, and the associated emissions, to shift location to somewhere outside of the offset project boundaries. For example, a project that increases forest carbon by reducing timber harvesting can result in increased harvesting on other forestlands to meet timber demand. DMS 84 30 of 46 released publicly for all offset projects or project types the University uses to meet its climate targets. f. The CATC OTC will develop and maintain additional criteria, guidelines, and procedures for evaluating offset projects against the University's quality and mission criteria in the UC Offset Procurement Guidelines to be published in 2022. g. The University recognizes the quality and mission benefits of implementing its own offset projects. UC-initiated offset projects give the University greater knowledge about the project with which it can ensure the projects' additionality and have confidence in the emission reduction estimates. UC- initiated offsets can also support the University's mission by researching, testing, and refining climate mitigation solutions and supporting student education which can have climate mitigation benefits far beyond the reduction from the credited offset project. The University system and its individual campuses and units will prioritize offset projects with active University involvement. h. Decisions affecting offset procurement will be made in the context of the location's climate action plan while following the offset requirements set forth in this Policy. D. Sustainable Transportation 1. The Sustainable Transportation Working Group, with input from the Climate Change Working Group, will develop normalized data reporting protocols to track progress on the implementation of sustainable transportation programs. Annually, each location will collect and report: a. Fleet efficiency metrics: fleet fuel consumption, total vehicle inventory, and total number and percent of new ZEV fleet acquisitions. b. Commute data: employee and campus-wide mode split, including telecommute and compressed week, average vehicle ridership (AVR), and percent of commuter alternative fuel vehicles, including ZEVs. i. Average vehicle ridership is calculated by dividing all person trip arrivals by private vehicle trips, with adjustments for telecommuting, compressed work weeks, and zero-emission vehicles (based on the South Coast Air Quality Management District’s methodology). c. Number and type of alternative fuel infrastructure (e.g., electric vehicle charging stations, natural gas, etc.). 2. Due to the unique characteristics of each campus’ fleet management protocols, each location will: a. Develop a Fleet Sustainability Implementation Plan by January 1, 2022, to document the infrastructure and financial needs to implement a low-carbon fleet program and lower campus fleet carbon emissions through 2025. DMS 85 31 of 46 b. Implement practical measures to improve fleet emissions, including, but not limited to, managing vehicle fleet size, eliminating non-essential vehicles, purchasing the cleanest and most efficient vehicles and fuels, and investing in clean bus operations. b. Establish a local process for centralized review and approval of vehicle acquisitions to ensure that those acquisitions comply with this Policy, that non-compliant acquisitions are operationally and financially justified, and that locations take advantage of opportunities to improve fleet utilization and efficiency. 3. Explore partnerships with local agencies, including the Department of Energy’s Clean Cities program, on opportunities to improve sustainable transportation access to and around University facilities in addition to developing its own transportation programs. 4. Each location will implement parking management and pricing strategies to support emissions reduction, trip reduction, and sustainable transportation goals, including variable pricing and unbundling parking and housing costs. 5. The University will pursue strategic programs and data collection to offset greenhouse gas emissions related to commutes and business-related campus air travel. The Sustainable Transportation and Climate Change Working Groups will set an interim emissions reduction target for transportation-related scope 3 emissions. 6. The Sustainable Transportation Working Group will support central and local Human Resource Offices, and other key stakeholders, in developing systemwide best practices guidance on telecommuting, flexible work schedules, and other alternative work arrangements. Any recommendations should take into consideration issues surrounding costs, savings, challenges, and equity. 7. This Policy will be consulted for all new campus development – including acquisitions and leases – to evaluate how the development or acquisition would meet the transportation policies and goals of the campus and University. 8. The Sustainable Transportation Working Group will regularly update the systemwide best practices guide for implementing this Policy and take steps to implement the best practices identified throughout the UC system. Mechanisms for reducing transportation emissions include, but are not limited to: a. Constructing additional on-campus housing (e.g., student housing and temporary housing for new faculty) b. Expanding transportation demand management (TDM) programs: car share, carpool/rideshare, vanpool, shuttles, transit, bicycle circulation system, pedestrian circulation system, emergency rides home, parking management and pricing, employee service, retail amenities, etc. c. Expanding intra-campus transportation programs such as shuttles, car share, bike share, bicycle, pedestrian infrastructure, etc. DMS 86 32 of 46 d. Encouraging flexible work schedules and/or telecommuting programs to provide alternative commute flexibility and options in accordance with local practices. e. Replacing fleet vehicles with newer, more fuel-efficient vehicles when ZEV are not available f. Rightsizing fleets (determining the appropriate fleet size, revising business practices to reduce the need for travel) g. Reducing overall fleet miles traveled h. Increasing use of fuels with lower GHG emissions i. Installation of telematics and GPS to measure and help reduce fuel consumption by monitoring and reducing excessive idling and speeding. E. Sustainable Building and Laboratory Operations for Campuses 1. The University will incorporate the Sustainable Building and Laboratory Operations policy requirements into existing facilities-related training programs, with the aim of promoting and maintaining the goals of the Policy. 2. The University will work closely with the USGBC to address the needs and concerns of campuses in the further development of USGBC programs, including the LEED-O+M rating system and the USGBC’s “Application Guide for Multiple Buildings and On-Campus Buildings.” 3. Campuses will use the LEED-O+M certification process to advance the University’s educational and research mission by using the buildings as living, learning laboratories. 4. Campuses will assess at least three new research groups through their Green Lab Assessment Program. 5. Campuses will maintain a UC Green Laboratories Action Plan to determine strengths and areas for improvement within the operations of research laboratories with respect to sustainability and carbon neutrality. A standard template for this with required sections will be maintained and updated by the Sustainable Building and Laboratory Operations Working Group, and this plan will be updated every four years (2018, 2022, 2026 and so on). 6. Each campus will report annually on their Green Labs program progress, including the number of researchers directly and indirectly engaged by the program each year. F. Zero Waste 1. The University will voluntarily comply with Chapter 18.5, the “State Agency Integrated Waste Management Plan,” in California Public Resources Code Section 40196.3. 2. Waste reduction and recycling will be prioritized in seeking LEED credits for LEED-BD+C, LEED-ID+C, and LEED-O+M projects. DMS 87 33 of 46 3. By the end of 2018, locations other than health locations will submit new waste management plans, including planned waste reduction strategies. Plans will include campus and regional waste management practices and options, evaluate progress towards Policy goals, and determine the associated costs of achieving Policy goals. Waste management plans will be updated and submitted to the Office of the President’s Associate Vice President of Capital Programs, Energy and Sustainability every five years. a. The 2023 updates to locations’ waste management plans will identify the next steps to take (including costs, responsible parties, etc.) towards eliminating non-essential single-use plastics by 2030 and assess other opportunities for eliminating other single-use products. The findings of these assessments will be used to recommend changes and additions to section III.F.4. of this Policy no later than July 1, 2024. 4. In line with the objective to minimize the use of single-use products (Section III.F.4), all locations will, a. Create a local implementation procedure that includes the delineation of an exception/exemption protocol (i.e., identifying campus authority, implementation authority, etc.) for cases where reasonable alternatives to plastic do not exist. Key stakeholders could include sustainability, dining, athletics, event services, and other departments that operate foodservice facilities. Local procedures may consider allowing plastic water bottles for emergency services, emergency water storage, and at events where alternatives are not practically available. b. Work to identify and reduce single-use plastics that are not identified in section III.F.4. c. Recognize that accessibility for and inclusion of the disability community is a priority and integrate best practices into their local implementation procedures to ensure this Policy and its implementation do not create barriers to access or an unwelcoming environment. This includes providing reasonable alternatives to single-use plastic products. If reasonable alternatives are not available, a small stock of single-use plastics (including, but not limited to, plastic straws) should be maintained and made readily available for individuals who need them either at the point of service/cashier; or upon request at dine-in facilities. 5. Exceptions will be considered for entities that represent less than 1% of the overall campus solid waste tonnage. 6. Reduction, reuse, recycling and composting are the primary methods to be counted toward the municipal solid waste diversion from landfill goals. The goal is to strive for the highest form of resource recovery methods and the best use of the materials. The hierarchy for resource recovery is as follows: a. Source reduction: The reduction of waste is the highest form of resource recovery as it eliminates the products from being manufactured or transported in the first place. DMS 88 34 of 46 b. Reuse: Reuse materials in their original form (e.g., use lumber for lumber, mugs instead of single-use cups, reuse course readers in subsequent classes. These methods maintain the embodied energy in each material.) c. Composting and recycling: Composting is the recycling of organics such as animal waste, bedding, green waste, and food waste into compost and mulch. Recycling refers to the conversion of waste into basic materials so they can be made back into new products. d. The methods of reusing and recycling waste vary and will evolve over time as technologies improve. The Zero Waste Working Group – comprising waste and recycling professionals from each location – will continue to evaluate recycling methods and recommend their appropriateness for counting toward diversion goals. 7. Waste Reduction: For the purposes of measuring waste reduction, reporting will be in waste generated per capita per day. Waste generated includes municipal solid waste that goes to landfills and all waste that is diverted through recycling, organics or conversion technologies. Not included in waste reduction calculations are: a. Waste generated as part of major construction and demolition projects; b. Organic waste generated due to landscape management; c. Agricultural and animal-related waste. 8. Per capita metrics will be understood in the context of business operations and activities: a. Campuses will use Weighted Campus User b. LBNL will use Full-Time Equivalent c. Other locations should use the per capita metric that best supports their business operations. 9. Locations other than health locations will strive to achieve 90% diversion of municipal solid waste as soon as feasible through steps that include but are not limited to partnering with local waste haulers to maximize diversion opportunities available and actively engaging with their local campus users to improve source separation. These locations will outline their strategy for maximizing diversion in their waste management plans and updates. Every year, locations will report to UCOP on their progress and next steps towards meeting this target and identify common barriers and opportunities. 10. The Zero Waste Working Group will coordinate the development of a systemwide best practices guide to outlining methods for quantifying waste generation and diversion at University locations. This guide will include recommendations on boundaries, calculation methodologies, contamination rates, tools, best practices for waste reduction and diversion, etc. DMS 89 35 of 46 11. Where significant data methodology errors are found in benchmark years, an appropriate alternative methodology will be determined by agreement with UCOP and the Zero Waste Working Group. 12. Reporting of solid waste and recycling data will follow ULs Environmental Claim Validation Procedure for Zero Waste to Landfill (UL2799 2017-03-22 3rd Edition) and should be applied in principle to future standards/ editions. Where there are discrepancies between UC policy definitions and goals and UL2799 and subsequent editions, the Policy language will apply. 13. Campuses will be able to meet up to 10% of their diversion targets through combustion until the end of FY2021/22, after which the UC will no longer accept Campuses will not count combustion as a form of diversion. No campus will increase the percentage of combustion reported as diversion from reported FY2015/16 levels. Up to 10% of total waste generated per campus may be disposed of through allowable thermal residual conversion after FY2021/22. a. To count, (non-combustion) waste converted through (non-combustion) thermal processes must include an integrated materials recovery facility (MRF) or equivalent sorting system to recover recyclables and compostable material prior to conversion. The total value of converted materials counted as diversion from landfill is not to exceed 10%. b. Consistent with CalRecycle and the Southern California Conversion Technology Project, Allowable Thermal Residual Conversion includes: thermal, chemical, mechanical, and/or biological processes capable of converting post-recycled residual solid waste into useful products and chemicals, green fuels like ethanol and biodiesel, and clean, renewable energy. It does not include combustion. Examples include the transformation of post-recycled residual materials into usable heat or electricity through gasification, pyrolysis, distillation, or biological conversion other than composting. To count as allowable residual conversion, the process must include an integrated materials recovery facility (MRF) or equivalent sorting system to recover recyclables and compostable material prior to conversion. b.c. Materials that are otherwise landfilled or incinerated, including biomass conversion operations that exclusively incinerate organic materials, landfill- gas-to-energy (LFGTE) facilities, and other facilities that do not employ integrated materials recovery or equivalent sorting and recovery systems may not be considered as converted residual waste. G. Sustainable Procurement 1. This section V.G. will be applied within the constraints of research needs and budgetary requirements and in compliance with applicable rules, regulations and laws. 2. The University will work to remove harmful chemicals from products brought onto campus by increasing the purchase of products and materials that disclose known hazards (e.g., in compliance with the requirements of LEED BD+C v4 “Building product disclosure and optimization - material ingredients” - or updated DMS 90 36 of 46 equivalent) and choosing products with reduced concentrations of chemical contaminants that can damage air quality, human health, productivity, and the environment. 3. The University will require suppliers to clearly identify products with UC- recognized certifications, as defined by the Guidelines, in both hosted and punch out catalog e-procurement environments. a. Commodity/Contract Managers will work with all contracted suppliers to ensure that contract items that meet the UC criteria for Green and Economically and Socially Responsible (EaSR) Spend as outlined in the Guidelines will be prioritized in all product searches. b. Unless locations request otherwise, products that do not meet the University’s minimum criteria requirements will be blocked in all hosted catalogs and punch out catalogs upon contract award. 4. The University will require all strategically sourced suppliers to report annually on their sustainable business operations and quarterly on the University’s sustainable purchasing activity. Quarterly spend reports will be collected by the appropriate University of California Procurement Services department. Quarterly spend reports must be filterable, include all products and services purchased, use an Excel-compatible software, include information on a single sheet, and include the following fields:  Campus  Department and/or delivery location  SKU and/or manufacturer number  Item description  8-digit UNSPSC code  Product category/Title of UNSPSC code  Quantity  Unit of measure  Price  Third-party sustainability attribute or certification as recognized in the Guidelines 5. Locations, not including health locations or the Lawrence Berkeley National Lab, will report annually to the UC Office of the President (UCOP) their percent Preferred Level Green Spend and EaSR Spend for product and service categories defined in the Guidelines. For the first two years of reporting, reports on Preferred Level Green Spend will include, at minimum, a location’s share of products purchased from systemwide strategically sourced suppliers, with reports to be provided by the suppliers to UCOP and locations. EaSR Spend reporting will be compiled at the campus level, with the support of UCOP. Reports will be DMS 91 37 of 46 reviewed by each location for accuracy and signed by the location’s Chief Procurement Officer, with reporting due 60 days after fiscal close. Reporting procedures will be reviewed after two years of reporting under this Policy. 6. The University Standards for all packaging materials will be outlined in all solicitations. Suppliers will be required to demonstrate how their standards and practices for packaging materials meet the UC Standards. a. Additional consideration in bid evaluations will be given to suppliers who meet more than one criteria listed in 8 (a) - (e) for packaging, and with preference given to bids meeting 8 (b). 7. In accordance with section III.F.3., the University has disallowed the use of packaging foam after 2020. For implementation procedures, reference the University of California Sustainable Procurement Guidelines. 8. The University requires that all packaging be compliant with the Toxics in Packaging Prevention Act (AB 455) as to be free of any intentionally introduced lead, cadmium, mercury or hexavalent chromium, and containing no incidental concentrations of these regulated metals greater than 100 parts per million (ppm) by weight. In addition, the University requires that all packaging meet at least one of the criteria listed below: a. Uses bulk packaging; b. Uses reusable packaging (e.g., totes reused by delivery service for next delivery); c. Uses innovative packaging that reduces the weight of packaging, reduces packaging waste, or utilizes packaging that is a component of the product; d. Maximizes recycled content and/or meets or exceeds the minimum post- consumer content level for packaging in the U.S. Environmental Protection Agency Comprehensive Procurement Guidelines; e. Uses locally recyclable or certified compostable material. 9. Suppliers, when interacting with the University, will be prohibited from providing hard copies of presentations or other materials. Suppliers will be required to present all information in an electronic format that is easily transferable to University staff, who may choose to print their own copies in accordance with UC Policy if necessary. Materials may be provided if specifically required or requested by a UC representative. 10. All recyclers of the University’s electronic equipment must be e-Steward certified by the Basel Action Network (BAN). In cases where the University has established take-back programs with a manufacturer, the University will encourage the manufacturer to become a BAN-certified e-Steward Enterprise (e- Stewards for Enterprises). 11. The responsible authority for granting exceptions to items III.G.5.a. and V.G.7. in the Sustainable Procurement section of this Policy will be the Chief Procurement Officer for a non-UC Health systemwide or Office of the President contract; the DMS 92 38 of 46 AVP, UC Health Procurement for a UC Health Systemwide contract; and otherwise by the Procurement/Supply Chain Director of the campus, medical center, or Laboratory. H. Sustainable Foodservices 1. Campus and health location foodservice operations subject to this Policy will include self-operated and contract-operated foodservices, as well as foodservices in leased locations. 2. Sustainable food is defined as food and beverage purchases that meet AASHE STARS’ “sustainably and ethically produced” food for campuses and Practice Greenhealth’s “sustainable food” for health locations, as outlined below: a. AASHE STARS 2.2 Sustainably and Ethically Produced for campuses; b. Practice Greenhealth Healthier Food Purchasing Standards for health locations. 3. Plant-based foods as defined by the Culinary Institute of America’s Menus of Change program includes fruits and vegetables (produce); whole grains; beans; other legumes (pulses), and soy foods; nuts and seeds; plant oils; herbs and spices; simple combinations of these foods and their derivatives, and vegetarian/ vegan alternatives to meat and dairy. a. AASHE STARS provides additional guidance on processed food items. b. Animal products (i.e., meat, poultry, fish, seafood, eggs, and dairy) and their derivatives, drinking water, and most ultra-processed foods do NOT qualify as plant-based foods. Examples of ultra-processed foods include sweet or savory packaged snacks; chocolate and candies (confectionary); mass- produced packaged breads and buns; cookies (biscuits), pastries, cakes, and cake mixes; instant sauces; many ready to heat products, including pre- prepared pies and pasta and pizza dishes; powdered and packaged ‘instant’ soups, noodles and desserts; carbonated drinks; ‘energy’ drinks; ‘fruit’ drinks; and distilled alcoholic beverages such as whiskey, gin, rum, and vodka. 4. All foodservice operations should track and report annually the percentage of total annual food budget spent on sustainable food and plant-based products. 5. Each campus and health location procurement department will integrate sustainability into competitive solicitations. Procurement departments will allocate a minimum of 15% of the points utilized in solicitation evaluations to sustainability criteria. Additional guidelines for procurement are listed in III G and the UC Sustainable Procurement Guidelines. 6. The University prioritizes waste reduction in the following order: Reduce, reuse, and then recycle and compost. Campuses, health locations, and leased foodservice operations are encouraged to utilize compostable foodservice containers and packages that have recycled and/or sustainably harvested content wherever possible. Guidelines for compostable foodware are listed in the UC Sustainable Procurement Guidelines. DMS 93 39 of 46 7. Each campus and health location is encouraged to maintain accessibility and affordability for all students, staff, and patrons. Campuses are encouraged to explore food recovery programs that can support campus basic needs programs. I. Sustainable Water Systems 1. Reporting Methods a. Explicitly identify the geographic and operational areas comprising the scope of location water usage (e.g., the campus as defined by its Long Range Development Plan boundary, excluding third-party operated facilities). b. Locations with health locations may choose to report health locations data and progress toward the target separately from the main campus. c. All locations will report water usage in a tabular format using the following methods: i. Measure per capita water consumption by Weighted Campus User (WCU) for main campuses and Adjusted Patient Day (APD) for health locations. If necessary, WCU and APD may be combined using the following calculation: [(APD/360) * 1.5] + WCU; ii. Potable water usage for a baseline period that is three consecutive fiscal years, including FY 2005/06, 2006/07, and FY 2007/08:  Total location potable water usage, in gallons, for each of the three years comprising the baseline period,  WCU, or APD, for each of the three years comprising the baseline period,  Baseline Potable Water Usage: calculate the baseline metric as follows Step 1 Divide each year’s total water use in gallons by that years’ WCU or APD population. Step 2: Average the three gallons/population calculations to derive the Baseline Potable Water Usage for the location,  Multiply the Baseline Potable Water Usage figure by 0.64 to derive the location’s 2025 Potable Water Usage Target, and  Unless impracticable, provide average gallons of potable water usage per baseline year per gross square foot of location built space for which potable water consumption is being reported iii. Potable water usage for the most recent fiscal year.  If using only the most recent fiscal year, and not an average, list in the table the following: o Total location potable water usage, in gallons, for the most recent fiscal year, o WCU or APD for the most recent fiscal year, DMS 94 40 of 46 o Divide the gallons by the WCU or APD to derive the Current Potable Water Usage, and  If feasible, provide average gallons of potable water usage per gross square feet for either the three most current fiscal years, if that is the method adopted, or for the single most current fiscal year, using the methodology described above. iv. If data is available, total location non-potable water usage, in gallons, for the most recent fiscal year. v. If data is available, report or estimate water usage in the following use categories at a minimum: buildings, landscape, and central plant including cooling towers, identifying the quantities of potable and non-potable used for these purposes. 2. Reporting Schedule a. Each location prepared a Water Action Plan as specified below and submitted it to the Office of the President by December 2013. b. Beginning the following year, each location will provide an annual progress report on implementing its Water Action Plan to include progress on its water usage reduction. 3. Water Action Plans a. Each Water Action Plan will include: i. Water usage and reduction strategies addressing major categories of usage such as irrigation and landscaping, potable water, non-potable water, industrial water, sterilized water, reclaimed water, wastewater, and any other water systems; ii. Stormwater management, including stormwater capture and reuse (or reference to the campus’ separate stormwater management plan, if one exists); iii. Suggestions for implementation of innovative water-efficient technologies as part of capital projects and renovations (e.g., installation of WaterSense certified fixtures and appliances, greywater reuse, rainwater harvesting, and watershed restoration); and iv. Education and outreach on water conservation. b. Each Water Action Plan, and the water conservation and water efficiency strategies they contain, will also take into account relevant regional conditions and regulatory requirements, will recognize historical progress, and will acknowledge current location best practices implemented. J. Sustainability at UC Health 1. The UC Health Sustainability Working Group, with input from relevant working groups for each subject area, will develop normalized data reporting protocols to track the implementation of sustainability programs at health locations. Annually, DMS 95 41 of 46 the UC Health Sustainability Working Group will report to the University of California Health Center Chief Operating Officer Group and the University of California Sustainability Steering Committee. 2. Health locations will participate in Practice Greenhealth’s reporting program and report at a minimum metrics for energy, carbon, water, and waste. To meet the reporting requirements, reporting to Practice Greenhealth will reflect UC Health location boundaries and will use either adjusted patient encounters or adjusted patient days as appropriate to reflect non-licensed patient encounters. Reporting to Practice Greenhealth will be based on the most recently completed fiscal year. 3. Health locations may discretionarily submit additional facility-specific applications to Practice Greenhealth for award consideration in addition to a total site/campus application. The stated goal of achieving Practice Greenhealth Partner for Change Awards may be at the campus or facility level. 4. Sustainable Procurement a. Health locations will provide an assessment of progress around medical device reprocessing to UCOP by 2025. b. Health locations will report annually for UC’s Annual Sustainability Report their percent of Required and Preferred Level Green Spend in appliances and IT hardware and office supplies. K. General Sustainability Performance Assessment 1. The rating must be for a current certified STARS report and under the current STARS point allocations. L. Health and Well-Being 1. The Healthy Campus Network will build a systemwide working group that will work closely with campuses, health locations and community stakeholders to build out and coordinate implementation of this section of the Policy. 2. Healthy Vending a. Healthy spend is defined as spend on food and beverage products that adhere to the guidelines described in the UC Healthy Vending Guidelines. b. Locations will include these Policy provisions in lease language as new leases and contracts are negotiated or existing leases are renewed and work to incorporate these practices, as much as possible, within the timeframe of current leases. c. Data reporting for this section will be inclusive of all vending machines sited on UC property including those that are both owned and operated and not owned and operated by UC. d. Locations will report on the following metrics annually for UC’s Annual Sustainability Report: i. Healthy Spend in dollars in Vending Machines a.e. Progress reporting on the marketing section will be qualitative. DMS 96 42 of 46 VI. RELATED INFORMATION AASHE STARS 2.2 Sustainably and Ethically Produced (Food and Beverage Purchasing) AASHE STARS guidance on processed food items BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management BFB-BUS-38: Disposition of Excess Property and Transfer of University-Owned Property California Air Resources Board LCFS Pathway Certified Carbon Intensities California Building Code, Title 24 California Energy Commission’s Renewables Portfolio Standard Guidebook e-Stewards for Enterprise Facilities Inventory Guide Federal Trade Commission’s (FTC) Green Guides Practice Greenhealth Healthier Food Purchasing Standards for health locations Public Contract Code: Materials, Goods, and Services, Section 10507.8 Public Contract Code: Construction State Administrative Manual The Climate Registry Trademark Licensing Code of Conduct UC Annual Report on Sustainable Practices UC Flexible Work Arrangements and Telecommuting Website UC Sustainability Website UC Sustainable Procurement Guidelines UC Sustainable Procurement Website UC 2016 Whole-Building Quantitative Energy Performance Targets (2020 update)UL 2799