None

SECTION 2: Hazards identification

22 2.4 HAZARD ASSESSMENTS ........................................................................................................................................ 23 2.5 FORMAL HAZARD ASSESSMENT.............................................................................................................................. 23 2.6 FIELD-LEVEL HAZARD ASSESSMENT ........................................................................................................................ 27 2.7 REPORTING HAZARDS .......................................................................................................................................... 28 3.0 INSPECTIONS .............................................................................................................................................. 30 PURPOSE ........................................................................................................................................................... 30 ASSIGNMENT OF RESPONSIBILITIES ......................................................................................................................... 30 3.3 TYPES OF INSPECTION .......................................................................................................................................... 31 3.4 INFORMAL INSPECTIONS ....................................................................................................................................... 31 3.5 FORMAL INSPECTIONS .......................................................................................................................................... 31 3.6 LIGHT DUTY VEHICLE INSPECTION REQUIREMENTS ..................................................................................................... 32 3.7 EQUIPMENT INSPECTION REQUIREMENTS ................................................................................................................ 33 3.8 WORKSITE INSPECTION REQUIREMENTS .................................................................................................................. 33 3.9 FIRE SAFETY INSPECTION REQUIREMENTS ................................................................................................................ 34 3.10 INSPECTOR TRAINING ........................................................................................................................................... 34 4.0 PREVENTATIVE MAINTENANCE ................................................................................................................... 35 PURPOSE ........................................................................................................................................................... 35 SCOPE............................................................................................................................................................... 35 PREVENTATIVE MAINTENANCE PROCEDURES ............................................................................................................ 36 4.4 EQUIPMENT RECORDS PROCESS ............................................................................................................................. 36 4.5 REPAIR PROCEDURES AND FORMS .......................................................................................................................... 37 5.0 QUALIFICATIONS, ORIENTATION AND TRAINING ........................................................................................ 38 PURPOSE ........................................................................................................................................................... 38 ASSIGNMENT OF RESPONSIBILITIES ......................................................................................................................... 38 QUALIFICATIONS ................................................................................................................................................. 38 5.4 MINIMUM STANDARDS FOR HIRING ....................................................................................................................... 38 5.5 ORIENTATIONS ................................................................................................................................................... 39 5.6 WORKER TRAINING ............................................................................................................................................. 39 5.7 TRAINING RECORDS AND DOCUMENTATION ............................................................................................................. 40 5.8 SUPERVISOR SAFETY MANAGEMENT TRAINING ......................................................................................................... 41 5.9 JOB SPECIFIC TRAINING ........................................................................................................................................ 41 5.10 PROBATIONARY PERIOD ....................................................................................................................................... 41 5.11 NO REHIRE POLICY .............................................................................................................................................. 42 6.0 EMERGENCY RESPONSE .............................................................................................................................. 43 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 PURPOSE ........................................................................................................................................................... 43 ASSIGNMENT OF RESPONSIBILITIES ......................................................................................................................... 43 EMERGENCY RESPONSE AND PLANNING COMPONENTS .............................................................................................. 43 EMERGENCY RESPONSE PROCEDURE ....................................................................................................................... 45 6.5 INSPECTION AND MAINTENANCE RECORDS .............................................................................................................. 46 6.6 TRAINING .......................................................................................................................................................... 47 6.7 LOCATION AND USE OF EMERGENCY FACILITIES ......................................................................................................... 47 6.8 FIRE PROTECTION AND RESPONSE .......................................................................................................................... 47 6.9 ALARM AND EMERGENCY COMMUNICATION ............................................................................................................ 48 6.10 RESCUE AND EVACUATION PROCEDURES ................................................................................................................. 48 6.11 EMERGENCY RESPONSE PROGRAM MANAGEMENT .................................................................................................... 49 6.12 SITE SPECIFIC EMERGENCY RESPONSE PLAN ............................................................................................................. 51 7.0 INCIDENT REPORTING & INVESTIGATION ................................................................................................... 62 PURPOSE ........................................................................................................................................................... 62 SCOPE............................................................................................................................................................... 62 RESPONSIBILITIES ................................................................................................................................................ 62 7.4 SUMMARY OF STEPS - IMMEDIATELY FOLLOWING AN INCIDENT .................................................................................... 63 7.5 INCIDENT REPORTING POLICY STATEMENT ............................................................................................................... 63 7.6 INCIDENT INVESTIGATION POLICY STATEMENT AND PROCEDURES ................................................................................. 63 7.7 INCIDENT COMMUNICATIONS ................................................................................................................................ 64 7.8 INCIDENT CLASSIFICATIONS ................................................................................................................................... 64 7.9 JOB RELATED INJURY CLASSIFICATIONS .................................................................................................................... 65 7.10 CORRECTIVE ACTIONS .......................................................................................................................................... 66 7.11 LEGAL REPORTING REQUIREMENTS ......................................................................................................................... 66 7.12 TDG / HAZARDOUS GOODS REPORTING PROVINCIAL REPORTING CONTACTS ................................................................. 69 7.13 ENVIRONMENT PROVINCIAL REPORTING CONTACTS ................................................................................................... 69 8.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) ................................................................................................. 70 PURPOSE ........................................................................................................................................................... 70 SCOPE............................................................................................................................................................... 70 8.3 KEY RESPONSIBILITIES .......................................................................................................................................... 70 8.4 PROCEDURE ....................................................................................................................................................... 71 8.5 SELECTION OF PPE .............................................................................................................................................. 72 8.6 TRAINING .......................................................................................................................................................... 73 8.7 SECTION FORMS ................................................................................................................................................. 74 8.8 TRAFFIC CONTROL ............................................................................................................................................... 76 8.9 DRIVING SAFETY REQUIREMENTS ........................................................................................................................... 76 9.0 DRUG & ALCOHOL PROGRAM ..................................................................................................................... 80 PURPOSE ........................................................................................................................................................... 80 SCOPE............................................................................................................................................................... 80 9.3 REQUIREMENTS .................................................................................................................................................. 80 9.4 ROLES AND RESPONSIBILITIES ................................................................................................................................ 80 9.5 POLICY STATEMENT ............................................................................................................................................. 81 9.6 PREVENTION ...................................................................................................................................................... 82 9.7 ASSESSMENT REFERRAL ........................................................................................................................................ 82 9.8 TREATMENT REHABILITATION ................................................................................................................................ 82 9.9 FIT FOR DUTY PROCEDURE .................................................................................................................................... 82 10.0 WHMIS ....................................................................................................................................................... 84 PURPOSE ........................................................................................................................................................... 84 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 10.2 SCOPE............................................................................................................................................................... 84 10.3 RESPONSIBILITIES ................................................................................................................................................ 84 10.4 PROCEDURE ....................................................................................................................................................... 84 10.5 STORAGE OF HARMFUL SUBSTANCES ...................................................................................................................... 85 10.6 MATERIAL SAFETY DATA SHEETS ............................................................................................................................ 85 10.7 LABELS, LABELLING AND WARNINGS ....................................................................................................................... 85 10.8 TRAINING .......................................................................................................................................................... 88 10.9 WHMIS CLASSIFICATIONS AND SYMBOLS ................................................................................................................ 90 11.0 BLOODBORNE PATHOGENS ........................................................................................................................ 91 11.1 PURPOSE ........................................................................................................................................................... 91 11.2 SCOPE............................................................................................................................................................... 91 11.3 RESPONSIBILITIES ................................................................................................................................................ 91 11.4 DEFINITIONS ...................................................................................................................................................... 91 11.5 EXPOSURE CONTROL PLAN .................................................................................................................................... 92 11.6 UNIVERSAL PRECAUTIONS & PROCEDURES ............................................................................................................... 92 11.7 TRAINING .......................................................................................................................................................... 94 11.8 DOCUMENTATION AND RECORDKEEPING ................................................................................................................. 94 12.0 CHEMICAL AND BIOLOGICAL HAZARDS ....................................................................................................... 96 12.1 PURPOSE ........................................................................................................................................................... 96 12.2 SCOPE............................................................................................................................................................... 96 12.3 POLICY STATEMENT ............................................................................................................................................. 96 12.4 RESPONSIBILITIES ................................................................................................................................................ 96 12.5 PROCEDURE FOR IDENTIFYING AND CONTROLLING HARMFUL SUBSTANCES ..................................................................... 98 12.6 GENERAL INFORMATION ....................................................................................................................................... 99 12.7 IDENTIFY CHEMICAL AND BIOLOGICAL HAZARDS IN THE WORKPLACE ........................................................................... 100 12.8 DETERMINE THE DEGREE OF RISK TO THE EMPLOYEE ................................................................................................ 100 12.9 CONTROL MEASURES ......................................................................................................................................... 101 12.10 WRITTEN SAFE WORK PRACTICES .................................................................................................................... 102 12.11 PROCEDURES TO BE FOLLOWED IN THE EVENT OF AN UNCONTROLLED RELEASE OR SPILL ............................................. 103 12.12 TRAINING .................................................................................................................................................... 104 13.0 ELECTRICAL SAFETY................................................................................................................................... 105 13.1 PURPOSE ......................................................................................................................................................... 105 13.2 SCOPE............................................................................................................................................................. 105 13.3 KEY RESPONSIBILITIES ........................................................................................................................................ 105 13.4 GENERAL ELECTRICAL SAFE WORK PROCEDURES ..................................................................................................... 105 13.5 ELECTRICAL EQUIPMENT GROUNDING ASSURANCE .................................................................................................. 110 13.6 EMERGENCY PROCEDURES .................................................................................................................................. 112 13.7 TRAINING ........................................................................................................................................................ 112 14.0 ENVIRONMENTAL – GENERAL WASTE MANAGEMENT.............................................................................. 113 14.1 PURPOSE ......................................................................................................................................................... 113 14.2 SCOPE............................................................................................................................................................. 113 14.3 PROCEDURE ..................................................................................................................................................... 113 14.4 STORAGE REQUIREMENTS ................................................................................................................................... 116 14.5 PPE ............................................................................................................................................................... 116 14.6 EDUCATION AND TRAINING ................................................................................................................................. 116 15.0 FIT FOR DUTY ............................................................................................................................................ 117 15.1 PURPOSE ......................................................................................................................................................... 117 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 15.2 SCOPE............................................................................................................................................................. 117 15.3 REQUIREMENTS ................................................................................................................................................ 117 15.4 TRAINING ........................................................................................................................................................ 118 16.0 FIRE PROTECTION ..................................................................................................................................... 119 16.1 PURPOSE ......................................................................................................................................................... 119 16.2 SCOPE............................................................................................................................................................. 119 16.3 RESPONSIBILITIES .............................................................................................................................................. 119 16.4 PROCEDURE ..................................................................................................................................................... 119 16.5 OTHER PLANNING REQUIREMENTS ....................................................................................................................... 120 16.6 FIRE POTENTIAL AND RESPONSE PROCEDURES ........................................................................................................ 120 16.7 FIRE CLASSIFICATIONS ........................................................................................................................................ 121 16.8 SAFE STORAGE AND HANDLING OF COMPRESSED GAS CYLINDERS............................................................................... 123 16.9 FIRE EXTINGUISHERS .......................................................................................................................................... 124 16.10 FLAMMABLE LIQUIDS AND SUBSTANCES ............................................................................................................ 125 16.11 HOT WORK ................................................................................................................................................. 125 16.12 WELDING RESTRICTIONS................................................................................................................................. 126 16.13 TRAINING .................................................................................................................................................... 126 17.0 FIRST AID .................................................................................................................................................. 128 17.1 PURPOSE ......................................................................................................................................................... 128 17.2 SCOPE............................................................................................................................................................. 128 17.3 RESPONSIBILITIES .............................................................................................................................................. 128 17.4 PROCEDURE ..................................................................................................................................................... 128 18.0 FLAMMABLE AND COMBUSTIBLE SUBSTANCES ........................................................................................ 132 18.1 PURPOSE ......................................................................................................................................................... 132 18.2 SCOPE............................................................................................................................................................. 132 18.3 RESPONSIBILITIES .............................................................................................................................................. 132 18.4 DEFINITIONS .................................................................................................................................................... 132 18.5 PROCEDURES ................................................................................................................................................... 133 18.6 PROCEDURES FOR HANDLING AND STORAGE OF COMPRESSED GASES AND CYLINDERS .................................................... 136 18.7 FLAMMABLE LIQUIDS AND SUBSTANCES ................................................................................................................ 137 18.8 HOT WORK ..................................................................................................................................................... 137 18.9 WELDING RESTRICTIONS..................................................................................................................................... 138 19.0 GAS HAZARDS ........................................................................................................................................... 140 19.1 PURPOSE ......................................................................................................................................................... 140 19.2 SCOPE............................................................................................................................................................. 140 19.3 PROCEDURES ................................................................................................................................................... 140 20.0 GROUND DISTURBANCE ........................................................................................................................... 142 20.1 PURPOSE ......................................................................................................................................................... 142 20.2 SCOPE............................................................................................................................................................. 142 20.3 KEY RESPONSIBILITIES ........................................................................................................................................ 142 20.4 PROCEDURES ................................................................................................................................................... 142 20.5 HAZARDOUS ATMOSPHERES ................................................................................................................................ 144 20.6 PERSONAL PROTECTIVE EQUIPMENT ..................................................................................................................... 144 20.7 STABILITY OF ADJACENT STRUCTURES .................................................................................................................... 145 20.8 PROTECTION FROM HAZARDS ASSOCIATED WITH WATER ACCUMULATION ................................................................... 145 20.9 PROCEDURES FOR STABILIZATION OF SOIL .............................................................................................................. 146 20.10 PROCEDURES FOR CUTTING BACK WALLS .......................................................................................................... 146 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 20.11 DAILY INSPECTION ......................................................................................................................................... 147 20.12 TRAINING .................................................................................................................................................... 147 21.0 HAND AND POWER TOOLS ....................................................................................................................... 148 21.1 PURPOSE ......................................................................................................................................................... 148 21.2 SCOPE............................................................................................................................................................. 148 21.3 RESPONSIBILITIES .............................................................................................................................................. 148 21.4 PERSONAL PROTECTIVE EQUIPMENT ..................................................................................................................... 148 21.5 PRACTICES/PROCEDURES RELATING TO HAND TOOLS ............................................................................................... 148 22.0 HOT WORK ............................................................................................................................................... 154 22.1 PURPOSE ......................................................................................................................................................... 154 22.2 SCOPE............................................................................................................................................................. 154 22.3 DEFINITIONS .................................................................................................................................................... 154 22.4 KEY RESPONSIBILITIES ........................................................................................................................................ 154 22.5 PROCEDURE ..................................................................................................................................................... 154 22.6 FIRE WATCH REQUIREMENTS .............................................................................................................................. 156 22.7 SAFE STORAGE AND HANDLING OF COMPRESSED GAS CYLINDERS............................................................................... 157 22.8 WELDING EQUIPMENT AND SAFETY ...................................................................................................................... 158 22.9 SAFEWORK PRACTICE - WELDING, CUTTING AND BURNING ....................................................................................... 159 22.10 RESISTANCE WELDING ................................................................................................................................... 159 22.11 TRANSMISSION PIPELINE ................................................................................................................................ 160 22.12 OXYGEN FUEL GAS WELDING AND CUTTING ....................................................................................................... 160 22.13 FIRST AID EQUIPMENT ................................................................................................................................... 160 22.14 TRAINING .................................................................................................................................................... 160 23.0 LADDER SAFETY ........................................................................................................................................ 163 23.1 PURPOSE ......................................................................................................................................................... 163 23.2 SCOPE............................................................................................................................................................. 163 23.3 KEY RESPONSIBILITIES ........................................................................................................................................ 163 23.4 PROCEDURE ..................................................................................................................................................... 163 23.5 INSPECTION, CARE AND SAFE WORK PRACTICES OF LADDERS ..................................................................................... 163 24.0 POWERED MOBILE EQUIPMENT ............................................................................................................... 166 24.1 PURPOSE ......................................................................................................................................................... 166 24.2 SCOPE............................................................................................................................................................. 166 24.3 KEY RESPONSIBILITIES ........................................................................................................................................ 166 24.4 ATV VEHICLES.................................................................................................................................................. 166 24.5 MOBILE EQUIPMENT ......................................................................................................................................... 169 25.0 RESPIRATORY PROTECTION ...................................................................................................................... 172 25.1 PURPOSE ......................................................................................................................................................... 172 25.2 SCOPE............................................................................................................................................................. 172 25.3 REQUIREMENTS ................................................................................................................................................ 172 25.4 RESPIRATOR SELECTION CRITERIA ......................................................................................................................... 174 25.5 MEDICAL REQUIREMENTS ................................................................................................................................... 179 25.6 USE THE FIT TEST FORM. .................................................................................................................................... 182 25.7 QUALITATIVE FIT TEST (QLFT) PROTOCOLS ........................................................................................................... 183 25.8 QUANTITATIVE FIT TEST (QNFT) PROTOCOLS ........................................................................................................ 185 25.9 WORKPLACE MONITORING ................................................................................................................................. 185 25.10 EMERGENCY PLANNING .................................................................................................................................. 186 25.11 RECORDS ..................................................................................................................................................... 186 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 25.12 PROGRAM EVALUATION ................................................................................................................................. 186 25.13 TRAINING .................................................................................................................................................... 186 26.0 TOOLS AND MACHINERY .......................................................................................................................... 188 26.1 PURPOSE ......................................................................................................................................................... 188 26.2 SCOPE............................................................................................................................................................. 188 26.3 KEY RESPONSIBILITIES ........................................................................................................................................ 188 26.4 MACHINE AND TOOL SAFETY ............................................................................................................................... 188 26.5 GUARDING REQUIREMENTS ................................................................................................................................ 189 26.6 TRAINING ........................................................................................................................................................ 190 27.0 TRANSPORTATION OF DANGEROUS GOODS ............................................................................................. 191 27.1 PURPOSE ......................................................................................................................................................... 191 27.2 SCOPE............................................................................................................................................................. 191 27.3 REQUIREMENTS ................................................................................................................................................ 191 27.4 REPORTING REQUIREMENTS ................................................................................................................................ 196 27.5 THE SELECTION OF A MEANS OF CONTAINMENT FOR DANGEROUS GOODS ................................................................... 198 28.0 VEHICLE SAFETY POLICY ............................................................................................................................ 201 28.1 SCOPE............................................................................................................................................................. 201 28.2 RESPONSIBILITIES .............................................................................................................................................. 201 28.3 VEHICLE USE .................................................................................................................................................... 202 28.4 DRIVER SELECTION ............................................................................................................................................ 203 28.5 ACCIDENT RECORD KEEPING, REPORTING AND ANALYSIS .......................................................................................... 204 28.6 PREVENTABLE/NON-PREVENTABLE ACCIDENTS ....................................................................................................... 204 28.7 PROCEDURES TO FOLLOW IN THE EVENT OF AN INCIDENT/ACCIDENT ........................................................................... 205 28.8 GENERAL REQUIREMENTS ................................................................................................................................... 205 28.9 DRIVER TRAINING ............................................................................................................................................. 207 28.10 DRIVER SAFETY RULES & REGULATIONS............................................................................................................. 207 28.11 MOTORCYCLES ............................................................................................................................................. 208 28.12 GENERAL SAFETY RULES ................................................................................................................................. 208 28.13 COMPANY AND PERSONAL PROPERTY ............................................................................................................... 209 29.0 WORK AREA GUARDS ............................................................................................................................... 211 29.1 PURPOSE ......................................................................................................................................................... 211 29.2 SCOPE............................................................................................................................................................. 211 29.3 KEY RESPONSIBILITIES ........................................................................................................................................ 211 29.4 GUARDRAIL REQUIREMENTS ................................................................................................................................ 211 30.0 WORKING ALONE ..................................................................................................................................... 214 30.1 PURPOSE ......................................................................................................................................................... 214 30.2 SCOPE............................................................................................................................................................. 214 30.3 OBJECTIVES ...................................................................................................................................................... 214 30.4 KEY RESPONSIBILITIES ........................................................................................................................................ 214 30.5 SAFE WORK PROCEDURES .................................................................................................................................. 215 30.6 PLAN .............................................................................................................................................................. 215 30.7 SAFE WORK PRACTICES ...................................................................................................................................... 216 30.8 PROVISION OF EMERGENCY SUPPLIES .................................................................................................................... 216 30.9 REVIEW AND UPDATING WORKING ALONE PLAN .................................................................................................... 217 30.10 TRAINING .................................................................................................................................................... 217 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.0 MANAGEMENT LEADERSHIP AND COMMITMENT The Vector Projects Group Ltd Health and Safety Management Program is driven by leadership and commitment from senior management. Vector Projects Group Ltd is committed to providing a productive, safe and healthy work environment for our workers, contractors, clients, customers and visitors. Our commitments are communicated to all workers, contractors and suppliers. Vector Projects Group Ltd will: • Encourage a corporate culture where harm to our staff through work is totally unacceptable. • Be proactive in assessing health and safety hazards for new business, new and existing work systems, practices and equipment. • Encourage team problem solving at all levels of Vector Projects Group Ltd to implement work practices that continually improve health and safety standards and productivity. • Report and investigate incidents and implement systems and practices that prevent reoccurrence. • Ensure compliance with legal requirements and industry standards. • Train managers and workers to competently perform work described in safe work procedures. • Provide information to all workers, contractors and customers that inform them of health and safety issues relevant to Vector Projects Group Ltd operations. • Ensure products and/or services are safe and without adverse environmental impact. • Management personnel and workers have responsibility for implementing this health and safety management system by striving to achieve a zero tolerance towards hazards, incidents and injuries. • Continuously improve health and safety management by setting objectives, plans and performance measures and regularly reviewing progress against the targets set. • Involve our staff in health and safety management through training and by contributing in identifying, assessing and controlling hazards. 1.1 Health and Safety Policy The management of Vector Projects Group Ltd is committed to preventing the accidental loss of any of its resources, including employees and physical assets. In fulfilling this commitment to protect both people and property, management will provide and maintain a safe and healthy work environment, in accordance with industry standards and in compliance with legislative requirements, and will strive to eliminate any foreseeable hazards which may result in property damage, accidents, or personal injury/illness. We recognize that the responsibility for health and safety are shared. All employees will be equally responsible for minimizing accidents within our facilities and on our work sites. Safe work practices and job procedures will be clearly defined in the company’s Health and Safety Manual for all employees to follow. Accidental loss can be controlled through good management in combination with active employee involvement. Safety is the direct responsibility of all managers, supervisors, employees, and contractors. All management activities will comply with company safety requirements as they relate to planning, operation and maintenance of facilities and equipment. All employees will perform their jobs properly in accordance with established procedures and safe work practices. I trust that all of you will join me in a personal commitment to make safety a way of life. _________________________________________ Vector Projects Group Ltd PRESIDENT Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.2 Environmental Policy Vector Projects Group Ltd recognizes environmental protection as one of our guiding principles and a key component of sound business performance. Vector Projects Group Ltd is committed to providing our community with quality service in a manner that ensures a safe and healthy workplace for our employees and minimizes our potential impact on the environment. Vector Projects Group Ltd will operate in compliance will all relevant federal, provincial and municipal environmental legislation and we will strive to use pollution prevention and environmental best practices in all we do. Vector Projects Group Ltd will: • Integrate the consideration of environmental concerns and impacts into all of our decision making and activities, promote environmental awareness among our employees and encourage them to work in an environmentally responsible manner, • Train, educate and inform our employees about environmental issues that may affect their work. • Reduce waste through re-use and recycling and by purchasing recycled, recyclable or re-furbished products and materials where these alternatives are available, economical and suitable, • Promote efficient use of materials and resources throughout our facility including water, electricity, raw materials and other resources, particularly those that are non-renewable. • Avoid unnecessary use of hazardous materials and products, seek substitutions when feasible, and take all reasonable steps to protect human health and the environment when such materials must be used, stored and disposed of. • Purchase and use environmentally responsible products that have been selected based on criteria including low toxicity or environmental hazard, durability, use of recycled materials, reduced energy and/or water consumption reduced packaging and ability to be recycled, refilled or refurbished at end of life, • Where required by legislation or where significant health, safety or environmental hazards exist, develop and maintain appropriate emergency and spill response programs. • Regularly communicate our environmental program to our clients, customers and the public and encourage them to support it. • Strive to continually improve our environmental performance by periodically reviewing our environmental policy in light of our current and planned future activities. This policy is to be included in the posted in all Vector Projects Group Ltd facilities by the site supervisor. _______________________________ Vector Projects Group Ltd PRESIDENT 10/28/2017 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.3 Drug and Alcohol Policy Statement The possession, use, distribution or sale of any alcoholic beverages or illegal drugs or illicit drug paraphernalia is strictly prohibited when working for or on any properties owned or controlled by or in any vehicles owned or controlled by Vector Projects Group Ltd. All persons performing work on behalf of Vector Projects Group Ltd must comply with the company Drug and Alcohol Policy. A contractor's failure to deal with a contravention of this policy by one of their employees, in a manner acceptable to Vector Projects Group Ltd , will be viewed as a breach of contract and may result in suspension or termination of the contract. Both employees and subcontractors of Vector Projects Group Ltd are expected to be fit-for duty and perform their job in a safe manner in accordance with the provision of this policy. They are expected to remain fit-for- work during their shift and be free from any adverse performance effects from the use of drugs or alcohol. If an off-duty employee is called in to work, it is the employee's responsibility to advise the office if he or she may be impaired, even marginally. If this employee does not advise the office and reports to work impaired, the employee will be disciplined accordingly. Testing will be done under reasonable suspicion or post incident/accident. Any employee on prescription drugs or over-the-counter medications that may impair their ability to work safely must advise the office of their medical condition, including the name and dosage of all prescription drugs they are taking. It is strictly prohibited for any employee to possess prescribed medicines not authorize for their own personal use, unless they are in possession for courier reasons. All individuals that operate any motor vehicle on behalf of Vector Projects Group Ltd will be required to maintain a valid driver's license. Any loss of license must be reported immediately, and the individual will no longer be qualified to drive on behalf of the company. Investigation of all significant incidents will include the potential for drug and alcohol testing of any worker (includes contractors and subcontractors) including visitors directly or indirectly involved in the events forming part of the significant incident. A decision to proceed with drug or alcohol testing will be made as part of the incident management process where there is objective evidence that the use of alcohol and drugs cannot be ruled out in relation to the cause of the incident, after completion of a Reason for Testing Checklist. Drug and alcohol testing may be performed when there are reasonable grounds to believe that a worker or visitor may be under the influence of drugs and/or alcohol, or be in possession of drugs and/or alcohol. The decision to test will be made using the Drug and Alcohol Testing Reasonable Cause Checklist completed and signed off by two management or supervision personnel trained in a Drug and Alcohol Awareness Program. _________________________________________ Vector Projects Group Ltd President 10/28/2017 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.4 Management of Change Policy Management of Change refers to a formal process for making changes to Vector Projects Group Ltd services. The goal of the “Management of Change” policy is to increase awareness and understanding of proposed changes across our organization and ensure that all changes are made in a thoughtful way that minimizes negative impact to services and customers. Management recognizes the importance of change management and control and the associated risks with ineffective change management and control and have therefore formulated this Management of Change Policy in order to address the associated risks. "Management of Change" process must been completed when there are changes in our temporary or permanent work including but not limited to, personnel, systems, processes, equipment and products as well as in the laws and regulations. All changes must follow a process of planning, evaluation, review, approval, and documentation. Where applicable, Vector Projects Group Ltd will: • Conduct a risk assessment of new work areas, products and equipment that are introduced into the workplace. • Plan the change, including the implementation design, scheduling, communication plan, testing plan and roll-back plan. • Evaluate the change, including determining the priority level of the service and the risk of the proposed change and determine the change type as well as the change process to use. • Develop and implement control measures that will reduce the level of risks associated with the new work areas, products and equipment that have been introduced to the company. • Review Change Plan with peers and/or Change Advisory Board as appropriate to the change type. • Obtain approval of the Change Plan by management as needed. • Communicate about changes with the appropriate parties and implement training to personnel on the changes. • Implement the change. • Document the change and any review and approval information. • Review the change with an eye to future improvements. As new technologies, training programs, safe work procedures, and legislative changes occur, the elements within the safety program will require updates and further development. 1.5 Disciplinary Enforcement Policy Management is committed to the safety of its workers by providing an injury and incident free workplace. Disciplinary action may be taken when any violation of the company's health and safety rules, policies, and/or procedures occurs. Safety violations will be handled in an objective but firm manner. Managers are responsible for enforcement of health and safety rules, policies, and procedures. Department Supervisors are responsible for carrying out the disciplinary actions when a violation of the rules, policies, and/or procedures occurs. The enforcement progression follows the steps outlined below with documentation at each stage: 1.5.1 Misconduct Employee breaks rules for keeping the work place efficient and safe. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Verbal Warning Communicate expectations. Gives employee the opportunity to tell his/her story about the misconduct. Collection of all the relevant facts surrounding the misconduct. Everything is documented. Written Warning Documented details and expectation– placed in personnel file. Suspension Documented details and expectation – placed in personnel file. Termination Documented 1.5.2 Incompetence Employee lacks the skills or ability to do the job. Clarification Clear, reasonable job expectations are communicated. Unacceptable work promptly communicated to the employee. Retraining and Supervision Reasonable supervision, training and instruction are provided. Reasonable warning is given including failure to meet expectations could result in dismissal. Allow reasonable time and opportunity to meet the job expectations. (Depends on situation what reasonable time will be) Termination Documented. 1.5.3 Mitigating and Aggravating Factors Factors that will be considered in applying the progressive discipline process in cases of either incompetence or misconduct. Examples include: 1. Was the misconduct intentional? 2. Is the employee accepting responsibility for his/her actions? 3. Seriousness and/or frequency of the problem? 4. Employee's work history? 5. Effect on the organization? 1.5.4 Situations for Disciplinary Action Violation of any of the following rules will not be tolerated on the job and are grounds for immediate discipline up to and including immediate suspension or dismissal: 1. Use or possession of alcohol or illegal drugs on company premises on company job-site, is prohibited. 2. Acts of violence and/or harassment against a co-worker including but not limited to using physical force to cause injury, threatening statements or other actions to cause a worker to feel they are at risk of injury. 3. Failure to follow critical life safety procedures (such as completion of a safe work permit or failure to use fall protection) 4. Theft, vandalism or any other abuse or misuse of company property. 5. Being in possession of weapons on the jobsite. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 6. Not reporting all incidents that result in or could create danger or injury to a supervisor immediately. 7. Not providing first aid treatment promptly for any injury. 8. Fighting, horseplay, practical jokes or otherwise interfering with other workers is prohibited. 9. Not wearing hard hats, safety boots or other required PPE at all times on all job-sites. 10. Not carrying out work in accordance with appropriate safe work practices and the supervisor’s direction. 11. Not using tools that are in good repair, with all guards and safety devices in place. 12. Not keeping the work area neat, clean and orderly. 1.5.5 Communication Employees must be informed of the company's Progressive Discipline program. Employees are informed of the program during their initial orientation on the first day of work. New employees are required to read and acknowledge the company's policy. Other methods used to educate employees on the program include but are not limited to, posting of the policy in the Lunch Room or in a conspicuous location at the work site, safety meetings, safety talks and training sessions. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.5.6 Progressive Discipline Schematic 1.6 Structure and Assignment of Rights and Responsibilities Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1.6.1 Worker Rights 1.6.1.1 Right to Refuse Any employee subject to Part II of the Canada Labour Code has the right to refuse dangerous work as long as they have reasonable cause to believe that it presents a danger. Specifically, the Code states in these cases that an employee may refuse to use or operate a machine that constitutes a danger to the employee or to another employee, to work in a place or to perform an activity that constitutes a danger to the employee or to another employee. The worker must report the unsafe condition to a Supervisor or a designate without delay and allow sufficient time for the Supervisor or the designate to investigate the unsafe condition and make a decision regarding the action necessary to correct the unsafe condition. The Supervisor shall perform an in-depth hazard assessment and full investigation, without delay and without prejudice and then advise the worker on the conclusions. Any changes to the unsafe condition must be documented and the Supervisor or designate must inform all other workers of the change. If the Supervisor or designate does not agree that the condition is unsafe he/she must inform the worker. If the worker continues to refuse to carry out the work, the Supervisor or designate will then perform an investigation in the presence of the worker, a worker representative or any other available worker selected by the worker who refused the work is acceptable. If this investigation does not resolve the matter, then the Supervisor and the worker must notify Occupational Health and Safety without delay. No worker shall be reprimanded or intimidated for refusing to perform unsafe work... If temporary re- assignment is required, no disciplinary action will be initiated. No worker shall be subject to disciplinary action for this refusal. If temporary re-assignment is required, no disciplinary action will be initiated. 1.6.1.2 Right to Know Every worker has a right to know what hazards are present on the job and how the hazards can affect them. The hazards will be presented to the worker(s) during health and safety training, tailgate meetings, general discussions and also in dispatched jobs. 1.6.1.3 Right to Participate All workers have the right to participate in health and safety activities. Workers also have the obligation to alert management of unsafe practices and conditions. 1.6.2 Worker Responsibilities Follow all the required legislation that pertains to their jobs. Workers must follow the safety rules, policies, plans and procedures of Vector Projects Group Ltd and Vector Projects Group Ltd clients. Participate in the hazard identification and control process as requested by management. Ensure training has been completed before completing a task. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Whenever a worker observes what appears to be an unsafe or harmful condition or act, the worker must report it as soon as possible to a supervisor or to a member of Vector Projects Group Ltd management. A worker who refuses to carry out a work process or operate a tool, appliance, or equipment must immediately report the circumstances of the unsafe condition to his or her supervisor or to a member of Vector Projects Group Ltd management. In the event of an emergency, action that is required to correct a condition which constitutes an immediate threat to workers - only those qualified and properly instructed workers necessary to correct the unsafe condition may be exposed to the hazard and every possible effort must be made to control the hazard. 1.6.3 Employer Rights Expect all workers to follow all safety rules, policies, plans and procedures of Vector Projects Group Ltd and our clients. Expect all workers to follow required legislation. Expect all workers and management to participate in safety program expectations. Expect all workers to participate in the hazard identification and reporting process. 1.6.4 Employer Responsibilities To provide personal protective equipment in accordance with provisions within this safety management system. To conduct regular inspection of premises, equipment, work methods and work practices, at appropriate intervals. Unsafe or harmful conditions found in the course of an inspection must be remedied without delay. To promptly investigate incidents to determine the action necessary to prevent their reoccurrence. To ensure that unsafe or harmful conditions found in the course of any audit or inspection or being reported must be investigated and remedied without delay. If emergency action is required to correct a condition which constitutes an immediate threat to workers only those qualified and properly instructed workers necessary to correct the unsafe condition may be exposed to the hazard, and every possible effort must be made to control the hazard while this is being done. Ensure that all work refusal occurrences are investigated and documented for lessons learned and ensure corrective measures are put into place. A supervisor or Vector Projects Group Ltd representative will ensure all workers are provided training on work refusal procedures. Workers must be educated on their right to refuse unsafe work and the procedures for refusing unsafe work. Any Vector Projects Group Ltd supervisor or member of management receiving a report must immediately investigate the matter and ensure that any unsafe condition is remedied without delay, or if in his or her opinion the report is not valid, must so inform the person who made the report. In the event of an emergency action that is required to correct a condition which constitutes an immediate threat to workers only those qualified and properly instructed workers necessary to correct the unsafe condition may be exposed to the hazard, and every possible effort must be made to control the hazard. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Vector Projects Group Ltd management shall meet periodically at a location determined by senior management to discuss health and safety activities and incident trends, and for the determination of necessary courses of action, resources needed or changes to our safety system. Vector Projects Group Ltd will provide personal protective equipment in accordance with provisions within this safety management system. 1.6.5 Safety Meetings Monthly Safety Meetings Employees are required to attend regular safety meetings. Meetings will include safety concerns, stats, incidents, regulation updates, safety presentations, etc. Meetings will be documented. Pre-Job Meetings A safety meeting will be held with all workers on site prior to each job starting. These meetings will address work to be completed, hazards associated with work, controls to be taken and emergency response plan, etc. If workers are on a jobsite with another company (Prime Contractor) then the meetings may be facilitated by that company and workers are required to attend. Tailgate Meetings Informal discussions about scheduling and the events of the day, the job, safety issues and incidents, time, invoicing, concerns they have as well as discussions regarding current incidents and accidents in the industry, including but not limited to, possible root causes and controls that can be used to ensure occurrence does not happen at Vector Projects Group Ltd . 1.7 Legal Requirements Safety Manager identifies, tracks and monitors legal and other requirements for work performed and ensures access to legislation. Safety Manager monitors bulletins and updates to ensure accuracy and completeness of the Health and Safety Compliance Matrix and communicates requirement changes to the site manager and supervisors Supervisors notify the Safety Manager of new projects and communicate responsibilities to our employees. The Safety Manager then conducts an analysis which identifies the legal and other requirements that apply to the scope of work being performed. Copies of current occupational health and safety legislation (federal, provincial and municipal) appropriate to the operation of the work site(s) will be present on site. Vector Projects Group Ltd must ensure that a current paper or electronic copy of each of the OHS Act, Code and Regulation is readily available for reference by workers. Identified legal and other requirements are listed on the Vector Projects Group Ltd Health and Safety Compliance Matrix. All employees must follow the legislation requirements. Vector Projects Group Ltd uses the internet to check on health and safety and new or revised legislation for the scope of work being conducted. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Legal and other requirements are reviewed annually. 1.7.1 Health and Safety Compliance Matrix Aspect Location Citation or Standard Responsible for Operational Control Records Provides employment Canada Labour Vector Projects Group All Canadian standards within Standards Inspections Ltd Health and Safety Operations Canada Regulations Management System WHMIS-Controls Hazardous Products All Canadian hazardous product WHMIS Training Entire Inspections Act Operations requirements for the Records workplace The OHS Act, Regulations, Codes contain legal safety Occupational Health Each Provincial requirements that and Safety Act, Vector Projects Group All Canadian /Federal Jurisdiction must be met by all Regulation and/or Inspections Ltd Health and Safety Operations where work is employers under the Management System Code completed. inspectional jurisdiction of the WCB. Monitors OHS inspection requirements/ Workers Each Provincial Workers All Canadian jurisdiction. Compensation Jurisdiction where Compensation Operations Reporting agency for Compliance work is completed Procedure Records workplace injuries. Provides insurance for injured workers Follow individual Client HSE client safety and SSHP Client Specific As specified by client Compliance environmental Inspections requirements. Provides direction, Federal, Provincial instruction and All Canadian Training Traffic Safety Act Annual and local driving laws requirements for Operations License Verification Driver’s Abstracts and regulations. vehicles & drivers on Canadian roads Provides guidance and ensures Log books All regulated Federal/National compliance of Inspections National Safety Code Inspections units/drivers requirements requirements of commercial vehicles in Canada Ensures all safety PPE & Equipment All Canadian requirements are met Inspections CSA Standards Inspections, Safety Standards Operations - PPE, tools, Training Purchasing Records Requirements equipment, etc. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Occupational Health & Safety Legislation Sections/Categories that affect Vector Projects Group Ltd Operations Although the names may be slightly different in each province’s OHS legislation, these sections are easily identifiable in each. There are specific sections of our safety program that are not listed below but are covered in subcategories under the following, general headings. Eg. Asbestos, Benzene, Inspections, Maintenance. They may also be covered under different legislation that pertains to our organization such as above in the Health and Safety Compliance Matrix. • Blasting Operations • Personal Protective Equipment • Chemical Hazards, Biological Hazards and • Powered Mobile Equipment Harmful Substances • Radiation Exposure • Confined Spaces • Rigging • Cranes, Hoists and Lifting Devices • Rights and Responsibilities • Electrical Safety • Safeguards • Emergency Preparedness and Response • Scaffolds and Temporary Work Platforms • Entrances, Walkways, Stairways and Ladders • Specifications and Certifications • Fall Protection • Substance Specific Requirements • Fire and Explosion Hazards • Toilets and Washing Facilities • First Aid • Tools, Equipment and Machinery • General Safety Precautions • Transportation of Workers • Hazard Assessment, Elimination and Control • Traffic Control • Joint Work Site Health and Safety Committee • Ventilation Systems • Lifting and Handling Loads • Violence • Managing the Control of Hazardous Energy • Working Alone • Noise • Workplace Hazardous Materials (WHMIS) • Overhead Power Lines • Vibration, Radiation and Temperature Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2.0 HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROLS 2.1 Purpose This program has been created to ensure that all known safety & health hazards are identified, controlled and communicated. The hazards that cannot be readily controlled or eliminated but have the potential for causing serious injury are identified and brought to the attention of workers who may be exposed to the hazards. Hazard assessments will provide information on the hazards which exist in the workplace including how the hazards are created, the potential for loss associated with the various hazards and the controls required to be followed to minimize the risk of the hazards. The material in this document does not take precedence over applicable government legislation which all employees and subcontractors must follow. 2.2 Assignment of Responsibilities Company • Ensures identification, assessments and documentation of health and safety risks in the workplace for routine and non-routine activities while ensuring workers are involved during the process. • Eliminate, as far as is practicable, the risk of human injury, illness, or damage to property • Promote planning as a means of achieving continuous improvement in our health and safety performance by utilizing risk management procedures when establishing our annual health and safety objectives. Safety Manager • Introduces hazard identification and assessment procedures and assists site managers with implementation. • Determines risk levels for identified hazards and continually reviews legal and other requirements. • Utilizes risk management procedure results when establishing Vector Projects Group Ltd annual health and safety objectives. • Maintains all documentation related to hazard identification and assessment. • Provides training for key workers in the process of hazard identification and assessment. • Ensures control measures are in place and are being used • Conducts safety inspections and monitoring practices. Site Supervisors • Implements hazard identification and assessment procedures • Ensure workers are trained and involved in the process. • Supplies the Safety Manager copies of all documents generated related to hazard identification and assessment. • Ensures control measures are in place and are being used on a daily basis. • Ensures disciplinary policy followed for non-compliance Employees • Assist in the development of assessments by providing input to risk identification and assessment procedures. • Follows all controls that are put in place for their health and safety Subcontractors • Assist in the development of assessments by providing input to risk identification and assessment procedures. • Follows all controls that are put in place for their health and safety Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2.3 Hazard Identification Occupational hazards are divided into two categories: Health Hazards - A health hazard may produce serious and immediate (acute) health effects or cause long-term (chronic) health problems. All or part of the body may be affected. Someone with an occupational illness may not recognize the symptoms immediately. For example, noise-induced hearing loss is often not noticed until it is well advanced. Safety Hazards - A safety hazard is anything that could endanger the immediate safety of a worker, for example, a pinch point, crush, or burn hazards. Potential hazards are identified through Formal Hazard Assessments, field level hazard assessments (also referred to as JHAs, FLRA), JSAs, work permits, inspections, site or company audits, toolbox meetings, safety observations and incident investigations. 2.3.1 Methods of Identifying Hazards Company managers and workers identify potential hazards through: 1. Formal Assessment 2. Field Level Assessment(FLRA) 3. JSAs 4. Worker Identification and Communication 5. Inspections 6. Site or company audits 7. Work permits 8. Safety observations 9. Incident investigations 2.3.2 Hazard Categories Both health and safety hazards can be classified into the following categories - Physical - slipping, falling, cuts, burns, abrasions, strains from lifting, being struck by objects, workplace and pinch points. Chemical - liquids, sprays solvents, fumes, gases, aerosols, corrosives, alkalis, chemicals, heavy metals, poisons, pesticides, vapors - acute or chronic toxins which are ingested, inhaled, absorbed or injected. Biological - specific bacteria or viruses, moulds, fungi, body fluids and sewage. Radiation - exposure to radioactive substances which are non-ionizing (ex. – microwaves, lasers, radio frequency, ultra violet, infra-red, visible light) or ionizing (ex. - x-rays, radio-active substances). Environmental - heat, cold, noise, air quality, vibration. Ergonomic - strains, physical stress, eye strain, cramped workplaces, improperly adjusted equipment/furniture, repetitive tasks, vibration, etc. Psychological Stress - violence, stress and fatigue, boredom, personal stress, effects of shift work. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Mechanical hazards - trapped between moving parts, pinch points, struck by, struck against and contact with moving parts. 2.3.3 Sources of Hazards The most likely sources that should be considered are - People - Human error and inattention, lack of training, poor communication, rushing, fatigue and other factors may cause at-risk behaviours. Equipment and Tools - Some equipment and tools used in the job process are inherently hazardous and others become hazardous over time from inadequate maintenance. Materials - Some equipment, tools and materials used in the job process are inherently hazardous and others become hazardous over time due to inadequate storage, handling or disposal. Workplace Environment/Atmospheric Conditions - Factors such as facility layout, ventilation and lighting, walking surfaces, temperature and other variables can all be sources of hazards. Workplace Activities - congestion. 2.3.4 Common Sources of Injuries 1. Slips, trips, falls 2. Contact with objects and equipment - struck by, struck against, caught in 3. Exposure to harmful substances - chemicals, dusts, fumes, mists 4. Fires and explosions 5. Exertion - over exertion, repetitive motion 2.4 Hazard Assessments There are two levels of hazard assessment. 1. Formal hazard assessment is the formal internal process for routine work and an important step in developing the Vector Projects Group Ltd Health and Safety Management System. 2. Field-level hazard assessment is performed on the spot when unusual hazards may be introduced into the worker's work. According to Canadian OHS legislation, Vector Projects Group Ltd must involve affected workers in the hazard assessment processes. Workers and/or subcontractors are actively involved in this hazard assessment processes. Worker knowledge of the job tasks can be of great value to the process, and their involvement will help gain worker buy-in. Worker names and participation in the process shall be documented either on the written formal hazard assessment reports or on the prejob assessment/field-level assessments. 2.5 Formal Hazard Assessment Formal hazard assessments will serve as the foundation of the Vector Projects Group Ltd HSMS and involve the identification of all jobs and tasks performed by workers, the assessment of each task for hazards and the prioritization of the hazards based on the level of risk. This process will be followed by the implementation of controls for the identified hazards. The hazard identification process should be used for routine and non-routine activities as well as new processes, changes in operation, products or services as applicable. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2.5.1 Create an Inventory of Jobs and Tasks The first step of formal hazard assessment is to create a list of all jobs within the scope of Vector Projects Group Ltd and record the number of workers that perform each job. Additional areas for jobs and tasks identification include: 1. Activities of all persons having access to the workplace including contractors and visitors. 2. Ergonomic assessments 3. Industrial hygiene surveys 4. Workplace Inspections 5. Purchasing and procuring 6. Document review 7. Accident/incident investigations 8. It is also necessary to consider future tasks or situations that involve a change to the existing premises or process, or those which are non-routine. Once this is done, list all the tasks performed as part of each job identified. 2.5.2 Identifying Hazards Each inventoried task is assessed to determine the potential hazards and associated risk. For each task listed, Vector Projects Group Ltd will identify any health or safety hazards to which workers may be exposed. Vector Projects Group Ltd will involve workers who perform the tasks in this process to ensure nothing is overlooked. Questions to ask during the Hazard Identification process should include: 1. Could any part of the body get caught in or between objects? 2. Do tools, machines, or equipment present any hazards? 3. Can the employees be harmed if there is contact with the machine? 4. Can the employees slip, trip, or fall? 5. Can the employees suffer strain from lifting, pushing, or pulling? 6. Is the employees exposed to extreme heat or cold? 7. Is there a danger of items falling? 8. Is lighting a problem? 9. Can weather conditions affect safety? 10. Are there fumes, vapours, dusts, or mists in the air? Examples of hazards identified on Vector Projects Group Ltd worksites include but are not limited to: • Working Alone • Falling from heights • Thermal Exposure • Use of cranes and hoists • Mobile Equipment • Flammable & combustible substances • Noise • Hot work • Abrasive blasting • Adverse weather conditions • WHMIS controlled products • H2S • Musculoskeletal disorders • Working with hand & power tools • Bloodborne pathogens • Chemical and biological hazards • Confined spaces • Ground disturbance hazards • Driving hazards • Electricity Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2.5.3 Assess Risk of Hazards Identified Hazards are classified and ranked according to risk. Each identified hazard is assessed for risk based on potential consequences of effecting injury to people, damage to assets, and the environment as well as the frequency of risk exposure is then considered. After the hazards are identified, risk ratings are calculated by answering the following questions: 1. What are the consequences if the hazards are not controlled? 2. What is the frequency of exposure to the hazard? Following risk assessment steps, each risk assessed becomes classified as low, medium or high in accordance with the Vector Projects Group Ltd Risk Assessment Matrix shown below. The risk level of the hazard is recorded with the associated work task for the job. 2.5.4 Prioritize Hazards Using the information from the assessment, Vector Projects Group Ltd determines the risk rating for each task, and ranks the tasks in order of priority, based on the level of risk. Highest risk areas or jobs are focused on first to ensure all controls are put in place. 2.5.5 Assign Controls to Eliminate or Minimize the Risk Vector Projects Group Ltd addresses identified hazards by assigning methods of control to eliminate or reduce the hazard. The most effective controls can be determined based on legal requirements, manufacturers’ specifications, Vector Projects Group Ltd rules, industry best practices and worker input. Vector Projects Group Ltd records the control methods, the date of implementation, and the names of those who participated in the assessment and control process. Vector Projects Group Ltd will follow up with periodic reviews to ensure the control measures are working and effective. Risk assessed hazards are compiled, addressed and mitigated through dedicated assignment, appropriate documentation of completion, and implemented control methods. Controls for hazards include elimination, substitution, engineering, administrative, and PPE. If an existing or potential hazard to workers is identified during a hazard assessment, Vector Projects Group Ltd must take measures to eliminate the hazard, or if elimination is not reasonably practicable, control the hazard. Site Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 supervisors are responsible to ensure all identified controls are being implemented and utilized. They are also responsible for enforcing disciplinary actions if violations are seen. If a hazard cannot be adequately controlled using engineering controls, Vector Projects Group Ltd must use administrative controls that control the hazard to a level as low as reasonably achievable. If the hazard cannot be adequately controlled using engineering and/or administrative controls, Vector Projects Group Ltd must ensure that the appropriate personal protective equipment (PPE) is used by workers affected by the hazard. Vector Projects Group Ltd may use a combination of engineering controls, administrative controls and PPE if there is a greater level of worker safety because a combination is used. 2.5.6 Hierarchy of Controls 1. Elimination 2. Substitution 3. Engineering Controls 4. Administrative Controls 5. Personal Protective Equipment (PPE) Engineering controls should always be the first option to reduce risk by Vector Projects Group Ltd if elimination or substitution is not practical. Examples include: 1. Building a catwalk with handrails and replacing a portable ladder with a permanent access ladder for maintenance procedures 2. Building a sound-dampening enclosure around a piece of loud equipment to reduce workers' noise exposure 3. Replacing a harmful chemical with a less hazardous product Administrative controls are the second most effective methods of hazard control and involve the implementation of Vector Projects Group Ltd practices, procedures and rules to reduce the amount of exposure a worker has to the danger. Examples include: 1. Developing and enforcing the use of practices and procedures for conducting a task safely 2. Providing emergency response training to all workers and conducting regular drills 3. Job rotation 4. Posting signs to warn of high noise areas. 5. Orientation & Training Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Personal Protective Equipment (PPE) is the method of last resort and should always be used in combination with other control methods. Personal protective equipment is often the easiest control to implement, but is usually the least effective. Examples of personal protective equipment include: 1. Safety glasses, to protect the eyes from flying debris 2. Hard hats, to protect the head from falling objects 3. Respiratory protective equipment, to protect the lungs from harmful dusts and chemical vapors 2.6 Field-Level Hazard Assessment A hazard assessment is completed before work begins. Vector Projects Group Ltd must assess a work site and identify existing or potential hazards before work begins at the work site or prior to the construction of a new work site. All workers at the job site must participate in a field-level assessment with their supervisor. The field- level hazard assessment is to be conducted before work begins and repeated at reasonable intervals for routine and non-routine activities as well as new processes, changes in operation, products or services as applicable. Unsafe conditions/hazards must be reported immediately and addressed by the supervisor. The supervisor discusses the worksite hazard assessment with employees at the respective work location during the employee’s documented orientation. All identified hazards are assessed for risk and risk controls are assigned within the worksite hazard assessment for that specific hazard. All hazard assessments are documented. Vector Projects Group Ltd must review the results of the hazard assessments and the methods used to control or eliminate the hazards identified. Hazard assessments and JHAs/JSAs should be updated whenever changes occur to processes, equipment, facilities. The steps involved are as follows: 1. Before starting work on a new job site, or under unfamiliar conditions, worker(s) must stop to identify any hazards that may have been introduced into their usual work. 2. Identify all existing hazards on site. Include people, processes, equipment, and natural hazards. 3. Assess the risks and implement controls accordingly to eliminate or reduce the risk to a reasonable level before work begins. The ABC method to document hazards & risks is used on the jobsite. 4. Hazards and controls must be communicated to all workers on site. FIELD LEVEL HAZARD ASSESSMENT RATING MATRIX “A” Hazards those that pose an imminent danger and require immediate correction those that are not imminently dangerous, but pose a significant hazard and must be corrected as “B” Hazards soon as possible “C” Hazards those that are a low hazard, and should be addressed when time allows In many cases, a field-level hazard assessment will identify hazards that have already been identified and assessed through the formal hazard assessment process, since the formal process should have identified all hazards that workers would normally encounter in the course of their work. If this happens, the worker would be directed to a pre-determined method of hazard control. If a new and unusual hazard specific to the job or job site is identified a new control method may have to be identified and implemented before work can begin. When a new control method is required for a new or unusual hazard, that hazard must be reported to the supervisor. Vector Projects Group Ltd can then prioritize the hazard and determine if further preventative Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 action needs to be conducted by the company (such as revision of training, procedures, and awareness bulletins). Driver Hazard Assessments fall under the category of the Field Hazard Assessment and these are specific to drivers in the field. Field level risk assessment forms will be maintained at the work site and a copy submitted to the Safety Manager for documentation purposes. No work will begin before the worksite assessment is completed. Additionally, no risk assessed as High (Intolerable) shall be performed. 2.7 Reporting Hazards 1. Workers shall not perform any work they feel is unsafe. 2. Each worker must report hazardous work conditions without fear of reprisal. 3. Some sites will have a formal process for documenting reporting hazards. 4. All workers have a responsibility to report hazardous work conditions, practices, or acts that are encountered on the job site to their immediate supervisor. 5. Workers shall report any non-work injuries or prescriptions that could affect their ability to safely perform their normal job before reporting for work. 6. Additional methods for reporting hazardous conditions include use of the safety suggestion box, safety concern report, notifying their supervisor or any management representative, safety meetings or JHSC involvement, as well as the use of client hazard reporting methods. 7. Suggestions or ideas received will be addressed in a timely manner. 2.7.1 Communicating Safety Concerns Unsafe conditions or actions as well as safety concerns must be reported immediately and addressed by the supervisor early while they are still concerns and not incidents or accidents. In order to report these concerns, they must be in writing, so please use the Safety Concern Report that is available in this section. Once a concern from a driver, contractor, main contracting organization, or someone else is communicated, the steps below will be followed. 2.7.2 Emergency Controls of Hazards Only those employees competent in correcting emergency controls of hazards may be exposed to the hazard and only the minimum number of competent employees may be exposed during hazard emergency control. An example is a gas leak in a building. Only those personnel with training on fire safety, gas supply shut off and other related controls will attempt to resolve the emergency control of a hazard. Vector Projects Group Ltd will make every possible effort to control the hazard while the condition is being corrected or under the supervision of client emergency response personnel in every emergency. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2.7.3 Job Safety Analysis (JSA) For those jobs with the highest injury or illness rates, jobs that are new to our operation, jobs that have undergone major changes in processes and procedures or jobs complex enough to require written instructions will have a Job Safety Analysis performed. Completed JSAs are available from the Safety Manager. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 3.0 INSPECTIONS 3.1 Purpose The purpose of this program is to provide a method to review and verify compliance with the Vector Projects Group Ltd HSMS and proactively identify potential hazards that may not have been previously noted. When followed this program also confirms the effectiveness of controls already in place and demonstrates a commitment to health and safety for all our workers. The Vector Projects Group Ltd Inspection and Maintenance Program clearly outlines what needs to be inspected, who will be involved, how often the inspections should be performed and who is responsible for corrective actions and follow-up. The results of the inspection program will provide information on whether the hazard assessment requires review. The material in this document does not take precedence over applicable government legislation which all employees must follow. The written Maintenance Program calls for a regular and continuous program of inspection. The Inspection and Preventative Maintenance Program pertains to all areas of Vector Projects Group Ltd operations and vehicles (trucks and trailers) in the fleet including lease operators where applicable. Lease operators must submit a copy of their maintenance program to the office within 2 week of being hired. 3.2 Assignment of Responsibilities Safety Manager • Ensures inspections are conducted • Develops the inspection schedule and scope • Communicates inspection findings • Verifies non-compliance and non-conformance areas are corrected • Tracks inspection findings and communicates progress toward closure of findings Site Manager and Supervisors • Develops and implements corrective and preventive action for deficiencies. • Tracks inspection findings until the responsible party has corrected the deficiencies • Participates in site safety inspection Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Drivers • Maintain the vehicle in good and safe operating condition and repair, suitable for the intended purpose • Follow all rules and regulations. • Keep the unit washed and clean. • Complete a pre-trip inspection. • Complete a monthly maintenance report. • Complete a monthly mileage and fuel log. Equipment Operators 1. Maintain the equipment in good and safe operating condition and repair, suitable for the intended purpose. 2. Follow all rules, procedures and regulations. 3. Complete a pre-job inspection. 4. Complete daily maintenance. 5. Complete a monthly maintenance report. 3.3 Types of Inspection Formal - Formal inspections have a set inspection form conducted at specified time frames. Informal - Spontaneous inspections, results noted if non-conformance, defects found. 3.4 Informal Inspections Informal Inspections are carried out by workers, supervisors and managers and do not involve a formal report or a specific schedule. Some examples of informal inspections include: • A manager walking through the shop/worksite may take the opportunity to verify that workers are following safe procedures, using safety equipment, or following healthy work procedures and provide feedback on their safety performance. • A tradesperson conducts a pre-job check on their tools, looking for defects and maintenance needs prior to starting work each day. The results of an informal inspection will be acted on immediately, required changes will be made on the spot and worker feedback (both positive and constructive) will be made verbally. Inspection information will only be recorded and reported if the situation requires it. 3.5 Formal Inspections Formal inspections are carried out by workers, supervisors and managers and involve a formal report or a specific schedule. Some examples of formal inspections include: • Pre-trip Vehicle Inspection - set form used and must be carried out before each trip. Ensures vehicle is in safe operating condition before leaving yard. • Safety Equipment Inspection - set form used and is carried out monthly. • Paperwork and File Inspections - carried out quarterly to ensure files are in order and people are completing paperwork properly (form and manner). • Pre-job Hazard Assessments - before each job begins to identify hazards that may be present and ensure controls are in place to eliminate or minimize risk to workers. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 3.6 Light Duty Vehicle Inspection Requirements PRETRIP LIGHT DUTY VEHCILE INSPECTION REQUIREMENTS Form to be used Pretrip inspection Conducted by Driver Inspection Frequency Weekly or Before each trip of distance over 100 Kilometers Inspector will be looking for Lights (headlights, tail lights, signal lights - All working properly, clean, no cracks/chips Tires - Properly inflated, Adequate tread Windows - Broken, Cracked, Missing, Cleanliness Brakes - Tested and working properly Gauges - Working condition, no warning lights on Fluids (Oils/Gas/windshield wiper fluid, antifreeze) - Level, Cracks in hoses, Fluid on ground, Leaks from filters. Horn - Tested and working properly Windshield wipers - Tested, Properly installed, Damaged, Broken, Proper working order Mirrors - Cracks, Broken, Working condition, Properly placed Emergency equipment - Available, good working condition, maintenance up to date Body condition - Loose, Missing, Damage Interior Cab Condition - Clean & free of debris Seatbelts - Tested and working properly, Frays, Cuts, Tears, Snags, Roping VEHICLE MAINTENANCE INSPECTIONS Form to be Used Service provider form Conducted by Qualified Service inspector Inspection Frequency As recommended by manufacturer The inspector will be looking for defects in the required As recommended by manufacturer following items Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 3.7 Equipment Inspection Requirements EQUIPMENT PRE-JOB INSPECTIONS Form to be Used Prejob inspection – per unit as per manufacturer’s requirements. Conducted by Operator Inspection Frequency Before each job The inspector will be looking at As per manufacturer’s recommendations per machine WITH ENGINE - OFF Fork Lift Sample Accelerator or Direction Control Pedal - Functioning Smoothly and Properly Service Brake - Functioning Smoothly and Properly Parking Brake - Functioning Smoothly and Properly Steering Operation - Functioning Smoothly and Properly Drive Control - Forward/Reverse-Functioning Smoothly and Properly Tilt Control - Forward and Back-Functioning Smoothly and Properly Hoist and Lowering Control - Functioning Smoothly and Properly Attachment Control - Operation Horn and Lights - Functioning Properly Cab (if equipped) - Heater, Defroster, Wipers-Functioning Properly Gauges - Ammeter, Engine Oil Pressure, Hour Meter, Fuel Level, Temperature, Instrument Monitors - Functioning Properly WITH ENGINE - OFF Hydraulic Oil - Leaks, Level Engine Oil - Leaks, Level Radiator Coolant - Leaks, Level Transmission Fluid - Leaks, Level Tires - Condition and Pressure Forks, Top Clip Retaining Pin and Heel - Check Condition Hydraulic Hoses, Mast Chains, Cables and Stops - Visual Check, Leaks, Damage Overhead Guard - Attached, Damage Safety Warnings - Attached, Visible, Legible (Refer to Parts Manual for Location) Battery - Check Water/Electrolyte Level and Charge All Engine Belts - Cracked, Damage, Rips, Visual Check Engine Air Cleaner - Squeeze Rubber Dirt Trap or Check the Restriction Alarm (if equipped) Fuel Sedimentor (Diesel) - Condition Operator's Manual - In Cab Nameplate - Attached and Information Matches Model, Serial Number and Attachments Seat Belt, Buckle, Retractor - Condition, Torn, Ripped, Damage to housing Hood Latch - Adjusted and Securely Fastened Brake Fluid - Leaks, Level EQUIPMENT MAINTENANCE INSPECTIONS Form to be Used Service provider form Conducted by Qualified Service inspector Inspection Frequency As recommended by manufacturer The inspector will be looking for defects in the required As recommended by manufacturer following items 3.8 Worksite Inspection Requirements WORKSITE/SHOP INSPECTION REQUIREMENTS Form to be used Individual conducting the site inspection will determine the appropriate Inspection form depending on the worksite & activities being performed. The forms will serve to prompt inspectors to check for specific items and will create a consistent standard for the gathering of information. Conducted by Designated Safety Officer Inspection Frequency Random Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Inspector will be looking for Unsafe Conditions - slippery floor, poor lighting, cluttered work area, slipping hazards, missing guards, etc. Unsafe Actions - improper use of machinery or equipment, workers not wearing personal protective equipment or following safe work procedures, etc. Health Hazards - dangerous chemicals, dust exposure, noise, toxic waste, etc. 3.9 Fire Safety Inspection Requirements FIRE SAFETY INSPECTION REQUIREMENTS Form to be used Fire Safety Checklist Conducted by Designated Safety Officer Inspection Frequency Monthly Inspector will be looking for Damage to equipment defects in Maintenance due stickers – if maintenance is due than placed out of service and replaced with current operational equipment All proper supplies is present - if not replaced/restocked Employee Knowledge – emergency & evacuation 3.10 Inspector Training Inspectors shall be formally trained. Training should contain, as a minimum, the following areas: • Learning objectives and outcomes • Terms • The law • The purpose of an inspection • Types of inspections • What to look for • Health and safety code • Unsafe act • Unsafe conditions • Conducting an inspection • Classification of hazards • Date by which the action is expected. • Actual completion date. All inspection forms will be dated and indicate the location and inspector. The person named as responsible for inspection follow-up will be the supervisor in control of the area where the hazard is found. The site manager has overall responsibility for ensuring corrective action has been taken and should review and sign-off all inspections. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 4.0 PREVENTATIVE MAINTENANCE 4.1 Purpose Preventive maintenance is the systematic care and protection of tools, equipment, machines and vehicles in order to keep them in safe working condition, limit downtime and extend productivity. The standards for the maintenance program are based on the manufacturer’s recommendations, industry standards, past incidents and data from company hazard assessments. All tools, equipment and vehicles must be properly maintained so that workers are not endangered. Maintenance tasks themselves are potentially hazardous and can result in injury. The material in this document does not take precedence over applicable government legislation which all employees must follow. 4.2 Scope This program applies to all workers are in charge of ensuring Vector Projects Group Ltd equipment, machines, and tools are maintained in safe working order. It also applies to anyone who drives or operates company equipment, commercial and light duty vehicles. This maintenance program must be prepared at a site level and • Be well organized and scheduled • Controls hazards • Defines operational procedures • Trains key personnel General requirements for equipment maintenance include: • Vector Projects Group Ltd will purchase tools and equipment in accordance with CSA, provincial and industrial standards. • Obtaining a copy of the maintenance schedule recommended by the manufacturer • Ensuring that maintenance is performed as required. • Ensuring that the person(s) performing the maintenance are competent (e.g. licensed mechanic) • Retaining records of maintenance/service conducted. • Specifying who is responsible for overseeing equipment maintenance and where the records are kept. • Set up a system for removal and tagging of damaged or defective tools and equipment. • Only properly trained workers are to use tools, equipment and vehicles. • Inspect all tools, equipment and vehicles before using. • For vehicles, inspection will consist of doing a circle check. • If applicable, maintenance schedules for all tools, equipment and vehicles are to be respected. • Each jobsite supervisor is to conduct a bi-weekly inspection of all tools, equipment and vehicles on the site. This inspection is recorded bi-weekly using an inspection checklist based on the type of equipment and vehicles at that site. • If at any time a worker judges that a tool, equipment, or vehicle is unsafe for use, they are to properly tag the item and inform the supervisor immediately. • Tools, equipment, or vehicles that are tagged unsafe shall be either repaired or replaced - Vector Projects Group Ltd management shall be informed. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 4.3 Preventative Maintenance Procedures Maintenance Personnel Qualifications - All individuals who perform maintenance work on company tools shall have the appropriate skills, accreditation and/or certification. This certification applies both to company workers and to contracted maintenance services. Mobile Equipment Maintenance Program - All individuals who perform maintenance work on company mobile equipment will have the appropriate skills, accreditation and/or certification. This certification applies both to company workers and to contracted maintenance services. Records - The maintenance program must contain a recording system. Part of this system should be made up of inventories and schedules. In addition, the recording system should document what maintenance work was done, when and by whom. Monitoring - The monitoring functions in a maintenance program fall into two areas. First, the staff responsible for operating and/or maintaining equipment must monitor that equipment to ensure that appropriate checks and maintenance are done. Secondly, management must monitor the entire program to ensure that it is functioning in accordance with company policy. Scheduled Inspections and Maintenance - All mobile equipment is to be inspected and maintained according to the following Equipment Inspection Schedule as a minimum. Records of all inspections and maintenance are completed and maintained for review and approval. Maintenance of equipment, release of lubrication fluids, etc., is performed only in approved areas. Spills and leaks from equipment will be cleaned up promptly. 4.4 Equipment Records Process As equipment arrives at the site, a determination is made if the equipment should be placed on a preventative maintenance schedule based on the type of equipment, calibration requirements, etc. To ensure equipment is tracked and preventative maintenance work is performed on a timely basis, the following process is used. The site management representative is responsible for ensuring the process is followed. All records must be legible, readily retrievable, protected and stored to prevent damage, deterioration or loss. 4.4.1 Preventative Maintenance Records Each piece of equipment on the Equipment Register is assigned a Preventative Maintenance Record form. This form contains information on the equipment including: • Equipment data • Safety instructions for the item • Description of preventative maintenance requirements for the equipment • Preventative maintenance frequency and history As scheduled preventative maintenance is performed on the equipment, the maintenance record shall be completed. The form is to be retained locally. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 4.5 Repair Procedures and Forms 4.5.1 Process During preventative maintenance work or other requested repairs activity is tracked and documented by use of the following process. This process ensures documented work performed, costs and management approval for material associated with the project activity. All records must be legible, readily retrievable, protected and stored to prevent damage, deterioration or loss. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 5.0 QUALIFICATIONS, ORIENTATION AND TRAINING 5.1 Purpose This document is intended to ensure the competence of personnel (physically and mentally capable of the task assignment) to carry out their designated function in a safe and effective manner. The material in this document does not take precedence over applicable government legislation which all employees must follow. 5.2 Assignment of Responsibilities Safety Manager • Identifies updates and monitors training for workers. Site Manager and Supervisors • Ensure all workers assigned to their project complete training identified. • Ensure that any work that may endanger a worker must be completed by a worker who is competent to do the work. • Ensure all workers assigned to their project are trained in procedures until they are competent. • Ensure all workers have sufficient experience to safely perform work without supervision or with only a minimal degree of supervision. Employees • Attend and follow requirements of health and safety management training. 5.3 Qualifications Minimum qualification and training requirements for each job title have been established by Vector Projects Group Ltd. Qualifications may include a combination of education, certifications and work experience. Health and safety training completion for the specific job title is required before full qualifications are met to allow a worker to begin work. Additional documentation may need to be obtained from workers to demonstrate they meet the qualifications of their job. Based on the job description requirements, documentation may include educational, certifications, licenses, prior acceptable training course completion, etc. Documentation is reviewed and confirmed as actual during the worker hiring process. 5.4 Minimum Standards for Hiring 1. Complete and sign an application 2. Must be neat and clean 3. Copy of current (within 30 days) operator’s license abstract (no more than 6 demerits on license) 4. Previous Employment History - should not be on the “not eligible for rehire list” 5. Supply three references 6. Must be able to read and write well enough to perform job duties and comprehend written material 7. Must be willing to participate in a Drug and Alcohol Testing if requested 8. Must be willing to complete a pre-employment medical exam if requested 9. Must be willing and able to obtain all required safety certification training Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 The competed application form provides detailed background information to allow proper evaluation of a prospective employee. 5.5 Orientations Employees receive initial orientation training. No work by any worker is allowed to begin until the orientation is completed. New employee orientations are completed during the first week of employment and before the new employee starts work. The orientation topics are prioritized and critical health and safety information are covered during the first day of employment. Critical issues include: • Work Site Tour and Introductions • Vector Projects Group Ltd Health and Safety Manual • Company rules/enforcement • Job responsibilities • Right to Refuse Unsafe Work • Pertinent Legislation (OHS, WCB, etc) • Critical job hazards and controls in place • Training requirements • WHMIS • First Aid • Incident notification/hazard reporting/duty to report • PPE • Assigned Co-worker (Mentoring) • Emergency Response Procedures • Job specific procedures Specific safe work procedures and practices are also reviewed during orientation and, if required, health assessments (such as hearing tests) are done at this time. Transferred or reassigned employees receive orientations before they start their new job. Documentation of when orientations were done, who conducted the training, topics and the names of the workers trained is completed via the Vector Projects Group Ltd Health and Safety Orientation Checklist which requires employee and supervisor sign-off. Contractors are provided with an appropriate orientation before they start work on Vector Projects Group Ltd work sites. The depth of orientation for contractors will depend on the type of work and level of supervision provided. Visitors to the work site will receive a work site orientation to make them aware of the hazards and what to do if there is an emergency. At a minimum, Vector Projects Group Ltd will have visitors sign in and provide them with an escort while they are on site. 5.6 Worker Training 5.6.1 Identification of Training and Competency Needs Training is identified in our training matrix which specifies health and safety training needs. Our training matrix is continually updated based on changing risks. Additional training for identified hazards & competency identification requirements must be completed prior to employee exposure based upon hazard assessment. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 POSITION TRAINING FREQUENCY EVERYONE MANAGEMENT SPECIFIC Accident Investigation O, L Bloodborne Pathogens O, PL Chemical Biological Hazards O, PL, L Defensive Driver Awareness | Driving Safety AT Drugs and Alcohol O, L Electrical Safety - Unqualified O, PL Emergency Response Plan O, L-1 Ergonomics O, PL Fire Protection and Fire Extinguishers O, L-1 First Aid/CPR HP, L-3 General Health Precautions O, PL H2S HP, L, 3 Hand and Power Tools O, PL Hazard ID, Assessment, Controls & Reporting O, L, PL Hearing Conservation O, L-1 Lockout/Tagout O, PL Machine Guarding O, PL National Safety Code Requirements HP, L, PL Noise O, L, PL Personal Protective Equipment O, L, PL Powered Mobile Equipment O, L, PL Respiratory Equipment O, L-1 Site Specific Orientation O, CR Supervisor Safety Training O, L-2 Thermal Exposure O, L, PL WHMIS O, L-3 Working Alone O, L, PL Workplace Violence O, L, PL Vehicle Safety O, PL 0 - Initial L - Legislation Requirements CR - Client Requirements HP – Hiring Prerequisite PL – As policy indicates Orientation Where numbers appear 1, 2, 3, 5 this refers to the number of years between Review / Recertification requirements AT - Where a worker shows lack of understanding, incompetence, disregard for rules & requirements – additional training may be required. 5.7 Training Records and Documentation All training will be documented and each worker's understanding will be subject to a hands-on competency, written, or electronic test. Documentation will consist of: as a minimum, the worker's name, the trainer's name, the date of the training and an outline of training provided. All training records are maintained on site either by the Safety Manager or senior representative of management or their designee. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 5.8 Supervisor Safety Management Training Newly hired or promoted supervisors and managers receive safety management system training. Training shall consist of: • Safe work practices • HSE supervision • Toolbox and safety meetings • Emergency procedures • Incident investigation methods and responsibilities • Employee discipline • New work orientation • Vector Projects Group Ltd substance abuse program 5.8.1 General Supervisors will assure that all new, transferred and temporary employees have been through Vector Projects Group Ltd Safety Orientation and have a complete knowledge of the expectations for their job function. Supervisors will identify all employees and temporary personnel with less than 180 days of service, or those employees they desire to return to a mentoring status for improvement in job and/or safety performance. Short Service Employee participants will wear high visibility orange hard hats and/or an SSE decal to help identify them. The Vector Projects Group Ltd shall comply with client designated hardhat color for SSE if orange is not acceptable and the method used to identify SSE workers will be communicated to the owner client. SSE staff is mentored by an experienced / knowledgeable employee. Vector Projects Group Ltd shall have in place some form of mentoring process, acceptable to the owner operator, designed to provide guidance, assistance and development for SSE personnel. A mentor can only be assigned one crew that includes SSE and the mentor must remain onsite with them. Mentors will set the proper safety example for any Short Service Employee assigned them. A SSE may not work alone. A work crew of less than five shall have no more than one SSE. Managers and the Safety Department will randomly audit for process compliance. This will involve interviewing employees in the Short Service Employee program (documentation is not required). 5.9 Job Specific Training Workers will require specific on-the-job training to do their jobs in a safe and effective manner. Using hazard assessment data, Vector Projects Group Ltd must assess which jobs require job-specific training and ensure training is provided for the completion of tasks where specific health and safety hazards are known to exist. Vector Projects Group Ltd will determine who is competent to provide this training and the supervision required until the worker is deemed competent. Job-specific training will be provided to both new and transferred workers and refresher training will also be held on a regular schedule. 5.10 Probationary Period Vector Projects Group Ltd enforces a 120-day probationary period in which time; the job performance will be carefully monitored and evaluated. If the employee is observed to have a disregard for safe practices, they will Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 be terminated during this time period. If it is discovered that the employee provided false information on the application or the medical questionnaire, the employee will be subject to termination. If the employee is unable to complete the job he/she was hired to do the employee will be terminated. If the employee cannot get along with others then the employee will be terminated. 5.11 No Rehire Policy Vector Projects Group Ltd enforces a “No Rehire” Policy. If the employee has been terminated for just cause then that person will not be eligible for re-hire. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 6.0 EMERGENCY RESPONSE 6.1 Purpose The purpose of this document is to establish an Emergency Preparedness and Response Program (EPRP) for an emergency that may require rescue or evacuation. The material in this document does not take precedence over applicable government legislation which all employees must follow. Vector Projects Group Ltd managers and supervisors will consult with affected workers in establishing this plan. The procedures will be reviewed annually to ensure current. 6.2 Assignment of Responsibilities Safety Manager • Develop, review and implement emergency response plans and procedures. • Ensure workers are aware of emergency plans through training. • Monitor effectiveness of emergency plans. Site Manager and Supervisors • Responsible for ensuring necessary assets are made available for all emergency procedures. • The implementation of the emergency procedures or plans for their work site. Employees • Follow all contingency procedures or plans. • Through the Joint Health and Safety Committee reviewing and revising as required the emergency response plans. Contractors • Contractors working on your behalf of Vector Projects Group Ltd must submit a site specific Emergency Action Plan as required per job. • If contractors are working on the site that Vector Projects Group Ltd is present, then the Vector Projects Group Ltd Plan will be communicated to contractors before the job begins and the contractors are expected to follow it. 6.3 Emergency Response and Planning Components 6.3.1 Identification of Potential Emergencies Each Vector Projects Group Ltd work site shall have an emergency plan that identifies all potential disasters or emergency situations Vector Projects Group Ltd may face. Vector Projects Group Ltd will assess the potential for harm to people, property, equipment and the environment for each potential emergency situation stemming from natural disasters, man-made events, equipment failures and technological failures. Emergencies that have been identified for Vector Projects Group Ltd worksites include: • Vehicle Collisions/Accidents Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Fire • Explosion • Tornado/Weather • Bomb Threat • Spill or release of a hazardous substance • Steam/Gas Leak • Medical • Forest Fires • Tornados • Medical Emergencies • Explosion • Confined Space Rescue • Fall Protection Rescue • Workplace Violence The Emergency response plans shall include instructions for dealing with all identified potential emergencies. NOTE: For emergencies that may arise at a remote jobsite where workers are under the direction of a prime contractor workers must follow the directions of that prime contractor. Instructions will be communicated to you when you arrive on location or on pre-job hazard or during safety meeting. If Vector Projects Group Ltd is responsible for the site, then the emergency procedures listed in the site plan are to be followed. 6.3.2 Evacuation Contained within the Vector Projects Group Ltd Emergency Preparedness and Response Program are evacuation procedures for the work site, establishment of safety zones and muster points where people being evacuated can gather. Individuals are assigned specific duties in the event of an emergency evacuation. Alarm systems to be used are established in the event of an emergency and they must suit the specific needs of the work site. Emergency escape procedures and route assignments have been posted in each work area, and all employees have been trained by supervision in the correct procedures to follow. New employees must be trained when assigned to a work area. 6.3.3 Communication Specific communication systems for use in the event of an emergency have been developed and emergency contact numbers posted where they are most likely to be needed. Vector Projects Group Ltd will include the names of local responders that could respond quickly in an emergency and will ensure these responders know that they are on the Vector Projects Group Ltd Emergency Contact List Form. All emergencies during or after hours must be reported by phone or in person to both the Emergency Plan Coordinator and the Vector Projects Group Ltd office. 6.3.4 Control and Direction In the case of an incident personnel will be assigned duties to perform in order to control the scene and investigation. These duties must be reviewed monthly or more frequent if positions change frequently with location & job to ensure the information is current and that all participants are familiar with their duties. 1. Control the scene 2. Head count at the assembly area with list of all persons on site. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 3. Directing emergency response personnel to the scene 4. Accident investigation: witness statements and pictures 5. Contact emergency response personnel 6.3.5 Training All employees will be trained in what to do should a specific emergency situation occur. Training includes basic emergency response information (ex. alarms, muster points, emergency exits) as part of the new worker safety orientation and staff assigned specific emergency response duties also are to receive specialized training they need to ensure they are competent to perform their assigned tasks. Employees assigned to be first aiders, fire fighters, floor wardens, etc., must know how to respond appropriately and how to use any emergency equipment required. Those with less responsibility in the event of an emergency must at a minimum know how to respond to an alarm and whom to call for assistance. Everyone should know who will take charge and coordinate the evacuation, who will sound the alarm and who is trained in first aid. 6.3.6 Emergency Equipment Emergency equipment must be identified, available on site and maintained in good operating condition. Requirements will vary depending on Vector Projects Group Ltd work site locations, the nature of the work performed and worker population. OHS legislation is referred to in order to determine minimum requirements for first aid kits, fire extinguishers, water hoses, emergency showers, emergency lighting, breathing apparatuses, ladders, stretchers, emergency communication equipment, etc. Emergency equipment is to be in accessible locations and Vector Projects Group Ltd has established a regular schedule to service and inspect all emergency equipment including first aid and rescue equipment. 6.3.7 Disaster Services If required, the Vector Projects Group Ltd Emergency Preparedness and Response Program may need to be reviewed with local emergency response agencies to ensure they have all the information they need to mount an effective response in the event of an emergency. 6.4 Emergency Response Procedure 6.4.1 Purpose Each Vector Projects Group Ltd location shall have a written Emergency Response Plan, appropriate to the hazards of the workplace, in order to respond to an emergency that may require rescue or evacuation. Each Emergency Response Plan shall be prepared to reflect all known probable emergency conditions which may arise from within the workplace and from adjacent workplaces. 6.4.2 Emergency Response Planning, Issuing and Annual Review Guidelines Emergency Procedures shall be issued and discussed with all new/transferred personnel upon arrival for assignment. Emergency Response Plans shall be established, implemented, reviewed, maintained and updated annually in conjunction with: 1. Client emergency services department requirements. 2. Vector Projects Group Ltd safety staff and management. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 3. The requirement to ensure the plan is up to date to reflect current circumstances at the workplace. The plan is to be reviewed before the job and when conditions warrant and should be used for routine and non-routine emergencies as well as changes in operation and products or services which warrant new emergency situations. 6.4.3 Evacuation Procedures Planning The individual site evacuation procedure shall be appropriate to the risk and must be developed and implemented to: • Notify staff, including the first aid attendant, of the nature and location of the emergency. • Evacuate employees safely. • Check and confirm the safe evacuation of all employees. • Notify the fire department or other emergency responders. • Notify adjacent workplaces or residences which may be affected if the risk of exposure to a substance extends beyond the workplace. Notification of the public must be in conformity with the requirements of other jurisdictions, including provincial and municipal agencies. 6.4.4 Written Emergency Response Plan Vector Projects Group Ltd must conduct a risk assessment in any workplace in which a need to rescue or evacuate workers may arise. A workplace must have a written emergency plan, appropriate to the hazards of the workplace. The plan must address emergency conditions which may arise from within the workplace and from adjacent workplaces. If the risk assessment shows a need for evacuation or rescue, appropriate written procedures must be developed and implemented. Written rescue and evacuation procedures are required for but not limited to: • Work in confined spaces or where there is a risk of entrapment. • Work with hazardous substances. • Underground work. • Work on or over water. • Workplaces where there are persons who require physical assistance to be moved. Procedures for potential emergencies shall be contained within the Emergency Response Plan. 6.5 Inspection and Maintenance Records Maintenance records must be kept, including but not limited to, the name of manufacturer, the type of equipment, the date put into service, when and for what purpose the equipment has been used, the date of the last inspection and name of the inspecting person, any damage suffered and the date and nature of any of maintenance on emergency response equipment. Ropes and associated equipment must be inspected visually and physically by qualified employees after each use for rescue, evacuation or training purposes. Facilities will be inspected monthly and a member of the Joint Health and Safety Committee (JHSC) is to participate in all inspections. The Vector Projects Group Ltd designated representative will perform and maintain the Vector Projects Group Ltd Emergency Inspection Checklist Form on a monthly basis. The checklist shall be maintained for retention in active files for two years and in on site archives for seven years. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 6.6 Training Workers are provided training on emergency response. Requirements include: • All workers must be given adequate instruction in the fire prevention and emergency evacuation procedures applicable to their workplace. • At least once each year, emergency drills must be held to ensure awareness and effectiveness of emergency exit routes and procedures and a record of the drills must be kept. • Workers designated to provide rescue or evacuation services must be adequately trained. • The designated site representative shall provide the Emergency Response Plan orientation to all new/transferred personnel before they begin work. • All personnel shall receive a review/update orientation at least annually, or whenever any new/revised information is to be provided. • The Emergency Response Plan Orientation Check List shall be completed after orientation and the record maintained in the individual’s training records. • Vector Projects Group Ltd management shall ensure that contractors/consultants working in areas under the supervision of Vector Projects Group Ltd also receive the Emergency Response Plan orientation upon arrival to the area. • A list of trained staff responders shall be posted and maintained indicating their name, response function, their work location and what type of equipment they have been trained for. 6.7 Location and Use of Emergency Facilities Vector Projects Group Ltd shall ensure each Emergency Response Plan lists the location and how to use emergency facilities for each work site. For off-site locations, outside services that can provide assistance in the event of an emergency, should be identified and reviewed with workers prior to commencing work activities. A list shall be posted in a conspicuous area showing local emergency facilities and how to contact. Examples include: • Client Emergency Response Department (Initial Responder for All Emergencies If Applicable) • RCMP/Police, Local Hospital, Poison Center (Poison Response) 1-800-332-1414 6.8 Fire Protection and Response Vector Projects Group Ltd shall ensure each Emergency Response Plan provides fire protection and response planning within each site Emergency Response Plan and is utilized during all phases of work. As a minimum, all shall include the following: 6.8.1 Protection • Smoking is not permitted except in designated ‘SMOKING” areas. • Facilities shall be designed and maintained in accordance with local fire code and regulations. • Portable fire extinguishers shall be stationed, inspected and maintained in accordance with local fire code and regulations. Vector Projects Group Ltd personnel shall be trained in their use. • Flammable and combustible liquids shall be properly stored. • Employees shall report all fire safety issues to their immediate supervisor. • Facilities shall be inspected by use of the Vector Projects Group Ltd Emergency Inspection Checklist. 6.8.2 Response In the event of a fire, personnel working in facility will adhere to the following procedure for their work area: 1. Warn others in the immediate area. Notify the appropriate emergency response personnel by phone or radio and pull the nearest fire alarm if present. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 2. If nearby staff have been trained and it is safe to do so, fight the fire using a portable fire extinguisher. Remember, if in doubt get out. 3. Evacuate the premises via the nearest exit and proceed to the nearest Emergency Assembly Area. 4. Re-enter only after the Emergency Co-coordinator has given an ALL CLEAR. 5. Roads are designated as fire lanes. Vehicles can stop there for unloading, but no parking will be allowed. 6.9 Alarm and Emergency Communication Each Emergency Response Plan for Vector Projects Group Ltd shall contain methods to address alarms and communications in case of an emergency. For off-site locations, the method of emergency notification should be identified and reviewed with workers prior to commencing work activities. 6.9.1 Alarm System Each Emergency Response plan will describe how to activate an alarm and what to do after either activating or hearing an alarm. Personnel responding to any alarm shall avoid complacency. Every alarm should be treated as an actual incident until proven otherwise. Treating and responding to alarms as a routine happening can result in injuries, fatalities and destruction of property. 6.9.2 Communications Vector Projects Group Ltd responders use telephones, cell phones and radios in conjunction with emergency response. 6.10 Rescue and Evacuation Procedures 6.10.1 Procedures for Rescue Each site Emergency Response Plans shall address who performs rescue services when required. It is the position of Vector Projects Group Ltd that all rescue duties are performed by client emergency responders or local government responders when on their location. For off-site locations, evacuation procedures and methods of rescue should be identified and reviewed with workers prior to commencing work activities. At least one member of a rescue team must be a first aid attendant trained to immobilize an injured employee. Effective communications must be maintained between the employees engaged in rescue or evacuation and support persons. 6.10.2 Emergency Evacuation Procedures Written evacuation procedures appropriate to the risk must be developed and implemented to: • Notify workers, including the first aid attendant, of the nature and location of the emergency. • Evacuate workers safely. • Check and confirm the safe evacuation of all workers. • Notify the fire department or other emergency responders. • Notify adjacent workplaces or residences which may be affected if the risk of exposure to a substance extends beyond the workplace. 6.10.3 Preparation for Evacuation Each site Emergency Response Plan shall contain a procedure for evacuation if required. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 The Vector Projects Group Ltd Designated Emergency Coordinator will maintain an active list of all Vector Projects Group Ltd and contract emergency responders. 6.10.4 Evacuation Drills At least once each year, emergency drills must be held to ensure awareness and effectiveness of emergency exit routes and procedures and a record of the drills must be kept. Before conducting an evacuation drill, a pre-drill assessment of the evacuation routes and assembly points shall be conducted. The pre-drill assessment is intended to verify that all egress components (stairs, doors, etc.) are in proper order and that occupants can use them safely. Records of both drills and actual emergencies will be kept and reviewed after each incident/exercise to identify areas where improvements can be made. 6.10.5 Emergency Evacuation Notification and Routes In the event of an emergency occurring within or affecting the work site, the Emergency Coordinator makes the following decisions and ensures the appropriate key steps are taken: 1. Advise all personnel of the emergency. 2. Activate the emergency notification sequence to alert the appropriate responders and initiate emergency notification within the building. 3. Evacuate all persons to the identified assembly area and account for everyone including visitors and clients. 4. All personnel will proceed to the primary safe area immediately located at the identified emergency assembly area for their location. 5. A copy of escape routes shall be posted in all offices, at all alarm stations and at all exits. 6.11 Emergency Response Program Management The Vector Projects Group Ltd site manager will have the overall accountability for administering the Emergency Response Plan. For the purpose of this Emergency Response Plan guidance the Emergency Coordinator will be designated by the Vector Projects Group Ltd site manager. His/her alternate will be the Vector Projects Group Ltd Site Safety Supervisor or otherwise designated by the site manager. Employees performing rescue or evacuation must wear personal protective clothing and equipment appropriate to the hazards likely to be encountered. 6.11.1 Duties Emergency Coordinator ensures that: • Evacuation drills are conducted on an annual basis. • Inspections of facilities are performed monthly. • All necessary repairs of components for evacuation paths are completed. • Plans for the modification of any part of an evacuation path are reviewed. • An up to date list of Fire Wardens is maintained. • Radios and reflective vests and other response equipment are available. During an evacuation or evacuation exercise, the Vector Projects Group Ltd Emergency Coordinator: • Coordinates activities in accordance with either local authorities or the client Security and ERT as required. • Coordinates Fire Wardens and informs them the nature of the emergency via handheld radios. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Following an evacuation or evacuation exercise, the Vector Projects Group Ltd Emergency Coordinator: • Notifies Fire Wardens that it is safe to re-enter the building. • Prepares a report following an evacuation (actual or drill). • Reports to management for follow up or corrective actions. Vector Projects Group Ltd Site Safety Supervisor: • Assist the Vector Projects Group Ltd Emergency Coordinator when requested. Fire Wardens • Be equipped with radios and reflective vests. • Be familiar with exits and muster stations for their responsible area. • Direct residents safely out of the building to the designated muster station or to an alternate location. • Sweep their effected area, ensuring that the alarms are properly functioning and that residents evacuate safely. • Complete a head count and reconcile the evacuees with the daily housing report at the assigned muster station or alternate location. • Radio unaccounted for personnel to Security. • Notify personnel that they may re-enter the building when permission has been given by the appropriate authorities. Residents, Contractors and Visitors • All employees, users, contractors and visitors will follow the instructions of the Fire Wardens, Security, ERT, Safety Personnel, Managers and Supervisors when asked to evacuate the building. • Know the two safest and most direct evacuation routes from their work area(s). • Know the designated evacuation assembly point for the building. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 6.12 Site Specific Emergency Response Plan A site specific Emergency Plan will be developed for every Vector Projects Group Ltd worksite. SITE SPECFIC EMERGENCY RESPONSE PLAN LOCATION EMERGENCY PLAN COORDINATOR Name: GENERAL Title: Phone #: POTENTIAL EMERGENCIES (BASED ON HAZARD ASSESSMENT) The following are identified potential emergencies: • Vehicle Collisions/Accidents • Fire • Explosion • Tornado/Weather • Bomb Threat • Chemical Spill • Chemical Leak • Steam/Gas Leak • Medical • Forest Fires • Tornados • Medical Emergencies • Explosion • Workplace Violence • Tsunami NOTE: For emergencies that may arise at a remote jobsite workers must follow the directions of the prime contractor. Instructions will be communicated to you when you arrive on location or on pre-job hazard or during safety meeting. If Vector Projects Group Ltd is responsible for the site, then the emergency procedures listed below will be followed. EMERGENCY PROCEDURES VEHICLE COLLISION/ACCIDENTS DO: 1. Stop - Failure to stop is a criminal offence 2. Call for assistance by phone or radio. (follow their instructions) 3. Give the exact location and details 4. Give first aid to injured (if you are trained) 5. Secure the scene (turn on hazard lights, put reflective triangles in place, direct traffic) 6. Assess the Situation Is there a fire? Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Is there a spill or leak? What is at risk, people, property or the environment? What should be done? (Is an evacuation necessary?) Is diking necessary? What resources (human and equipment) are required and which are readily available? What can be done right away? 7. Take pictures when able – for investigation: position of vehicles, landscape, etc. 8. Hand out witness cards to witnesses (collect them when they are done filling them out) DO NOT: • Do not leave the scene (until directed to do so by your supervisor or the RCMP) • Do not move injured persons (unless further danger is imminent) • Do not discuss the incident (except with police officers or a company representative) • Do not leave your vehicle unguarded • Do not move any of the vehicles involved until the police arrive FIRE 1. Warn others in the immediate area. Notify the appropriate emergency response personnel by phone or radio and pull the nearest fire alarm if present. 2. If nearby staff have been trained, and it is safe to do so, fight the fire using a portable fire extinguisher. Remember, if in doubt get out. 3. Evacuate the premises via the nearest exit and proceed to the nearest Emergency Assembly Area 4. Re-enter only after the Emergency Coordinator has given an ALL CLEAR. Know how to properly use one: P. pull the pin A. aim at the base of the fire S. squeeze the handle S. Sweep back and forth at base of fire Always Remember: Do not let fire spread around you. Keep a safe distance from the fire. Once fire extinguisher is emptied, if fire continues, evacuate the scene and wait for the fire department. Prior to starting to battle the fire, designate someone to call the fire department. Fire fighters are trained to distinguish all types of fires. Always remember extinguishers are made for small fires, containing it until the Fire Department arrives, can save lives and/or property. Portable Fire Extinguishers are not designed to fight large or spreading fires. Fire extinguishers must be recharged after each use. If a fire extinguisher fails to properly put out the fire, get to an exit and proceed to the gathering point for further instructions. You should never put yourself at risk in an attempt to extinguish the fire. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 FOREST FIRES 1. Forest and grassland fires can easily ignite and spread quickly. They are very unpredictable! 2. Warn others in the immediate area. 3. Call & Report the fire to the proper emergency response services in your area 4. Get out of area immediately Crowning forest fires often spread at up to 7 km/ per hour and windblown prairie fires have been known to travel at speeds exceeding 17 km/ per hour. In the event of a fire, the primary consideration must be for the safety of all personnel. GAS LEAKS If you smell gas: 1. immediately open windows and doors, 2. turn off the main gas valve, 3. leave the building 4. Notify the gas company from another location, as well as the police and fire department. 5. Do not re-enter the building unless you are told it is safe to do so. 6. If electrical appliances are wet (and you are NOT wet or standing in water) turn off the main power switch. If any fuses blow when power is restored, turn off the main power switch again and have your building checked by a qualified electrician or call your utility company. 7. Follow the instructions of your local health unit concerning the use of the use of food and water supplies. 8. Check to see that sewage lines are intact before flushing toilets. 9. Report damaged water, sewage, and gas lines to the proper authorities. CHEMICAL FIRE Precautions must be used at all times to prevent fires. The following is a list of some guidelines: 1. Gasoline, volatile solvents or any other flammable substance must be stored in containers that are clearly labeled, approved for their contents and located in a safe place away from any source of open flame. 2. Flammable liquids containers must be electrically bonded when liquids are being transferred from one to another. 3. Any portable container which is being used, or has been used, for storage of a flammable agent must never be left exposed to the direct rays of the sun. 4. The fuel tanks of gasoline engines must be filled away from work areas and only when the engines are turned off 5. Approved safety cans and proper grounding techniques must be used when the tank is not filled directly from the storage container or other source of supply. 6. Access to all exits, fire and safety equipment must be kept clear of obstructions at all times. CHEMICAL SPILL PROCEDURES Major Chemical Spill Indoors 1. Evacuate immediate area. 2. Call the supervisor or company safety manager. State your name, location, chemical(s) involved, and the amount spilled. 3. Obtain the Material Safety Data Sheet for the material involved. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 4. Attend to any persons who may have been contaminated. 5. Consult the Material Safety Data Sheet for first aid information. 6. Wait in a safe area for the response team. Your knowledge of the area will Assist the team. 7. Do not allow unauthorized personnel to enter the contaminated area. 8. Report the incident to your supervisor and who will determine if the spill must be reported to : Provincial Emergency Program (PEP) Minor Chemical Spill Indoors STOP - THINK! Do not rush. Carefully plan cleanup. GET MATERIAL SAFETY DATA SHEET AND DETERMINE APPROPRIATE CLEANUP PROCEDURES FOR THE MATERIAL 1. Decide if you can safely handle the spill after reviewing the MSDS; IF UNSURE, CALL FOR ASSISTANCE. 2. If malodorous/hazardous vapours are generated from the chemical spill which can be spread outside the local area, contact company Safety Manager for directions 3. Eliminate all ignition sources if flammable material is involved. 4. Turn on fume hoods to capture or direct flow of vapours. 5. Use Spill Kit appropriate to the substance type & quantity: Confine the spill to a small area. Do not allow the material to spread. Dike, block or contain the size of spread of liquid spill by using appropriate absorbing material (vermiculite, commercial absorbent, etc.). Appropriate protective equipment and cleanup materials (e.g. neutralizers, absorbent, etc.) must be used. All lab and shop areas have their own spill kits. 6. Carefully remove other materials, containers, equipment from path of the spill. 7. Sweep solids of low toxicity into a dust pan and place into container for disposal. 8. Dispose of all cleanup materials as hazardous waste. Waste must be properly packaged in a leak-proof container, sealed and labelled with a hazardous waste label. 9. After removal of spilled material, if the chemical is soluble in water, the area should be washed with warm, soapy water to remove any remaining residue. 10. Report the incident to the supervisor Chemical Spill Outdoors 1. Immediately call the Safety Manager 2. Contain spill rapidly by diking with suitable material (kitty litter, vermiculite, etc.). 3. Attempt to prevent chemical from contaminating ground water and sewer system. Cover opening to sewer if able to do so. 4. Immediately report the incident by calling your supervisor or safety manager 5. Do not leave spill site unattended. Wait until assistance arrives. EXTREME TEMPERATURES / WEATHER Heat Stress 1. Seek medical aid immediately 2. Move the worker to a cooler environment 3. Worker should lay down 4. Remove or loosen tight-fitting clothing Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 5. Sponge worker with cool water and fan them to cool body temperature. (Take care not to cool the worker too much. If the worker begins to shiver, stop cooling) Heat Stroke 1. Move the worker to the coolest place available. 2. Notify the first aid attendant, call 911, and/or arrange for immediate transportation to medical aid. 3. Maintain airway, breathing, and circulation as required, and monitor patient until help arrives. 4. Remove all outer clothing, and apply cold water to the worker by either dousing or applying wet, cool sheets. 5. Spraying or sponging the entire body with cold water is also effective. Fanning will also help. 6. Continue to cool the worker during transport. Hypothermia Mild 1. Move the worker to the coolest place available. 2. Notify the first aid attendant, call 911, and/or arrange for immediate transportation to medical aid. 3. Maintain airway, breathing, and circulation as required, and monitor patient until help arrives. 4. Remove all outer clothing, and apply cold water to the worker by either dousing or applying wet, cool sheets. 5. Spraying or sponging the entire body with cold water is also effective. Fanning will also help. 6. Continue to cool the worker during transport. Moderate 1. Insulate from ground – pine branches, leaves, moss, anything to provide insulation will work. 2. Change wet clothing for windproof, waterproof gear 3. Add heat - If using hot water bottles or chemical hot packs, wrap them in cloth; don't apply them directly to the skin. – if safe, start a fire Severe 1. Call 911 for immediate medical treatment 2. Do Not make any attempts to increase body temperature EXCEPT a. Skin on skin contact of the torso with 2 other people (person on each side of the victim.) 3. Maintaining temperature and preventing further loss is the most important thing. 4. Don’t leave victim alone 5. Do Not let victim go to sleep 6. Do Not administer fluids 7. If a person becomes unconscious a. Monitor their breathing and pulse carefully. b. If you can detect a faint pulse do not do CPR to support their heart. c. Only start rescue breathing, chest compressions or full CPR if you cannot detect any breathing, any pulse or both. Administering CPR to someone, even someone with a slight pulse can cause his or her heart to stop. d. Check frequently to see if they start breathing on their own, even if it is shallow, the same for a pulse. Driving Vehicles shall not operate during adverse weather conditions when: 1. the visibility due to snow or fog is less than 150 metres 2. the roadway is covered with snow, sleet, or ice which impedes the driver’s or other motorist’s ability to drive in a safe manner. If you encounter unexpected conditions as listed above while already enroute: Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 1. Stop at the next safe location (or as directed by an authorized Transportation staff member or a peace officer) and wait for the adverse conditions to subside. 2. DON’T stop on the side of a highway where part of your load extends into a driving lane or shoulder. 3. Radio /call office immediately with your location Stranded Enroute (Hitting the ditch, vehicle breakdown) 1. Run vehicle if it is safe to do so to stay as warm as possible. 2. Always leave the window down a bit and ensure the exhaust can be vented clearly away from vehicle. Get out and clean away snow from around exhaust pipe (as/if situation requires). 3. If you can smell the exhaust strongly shut vehicle off immediately 4. If you find yourself getting tired, get out of vehicle and breathe some fresh air. (There may be an exhaust problem you are unaware of) 5. If you can’t keep vehicle running warm it as much as possible by shutting windows and lighting a candle from emergency kit. Wrap yourself in additional clothing, blankets. Do not overdress as sweating can cause more problems. TORNADO Tornados frequently occur throughout the Prairie Provinces. They have the capability to destroy buildings and equipment, and cause serious or fatal injuries. By following certain procedures, the danger can be minimized. A Watch is an advisory only. Nothing may happen but a watch could develop into a warning. Stay alert! Listen to your radio. A Warning means that the event is imminent. Take precautions and listen to your radio. If a tornado is spotted or reported through various media channels, all employees have the responsibility to report it immediately to their manager or supervisor. If the tornado is in the vicinity of the company, the following procedures apply. Caught inside a building: 1. Stay away from windows, doors, and outside walls. (seek out inner hallways, washroom, closets) 2. Protect your head. 3. Stay away from mobile machinery; an automobile will not protect you. 4. Stay tuned to radio / television. Select the station with the best continuous information. 5. Hold onto something solid that is fastened down and is not likely to fly away. If caught outside: 1. lie face down in a ditch, culvert or any other low lying area or lay flat; holding onto the base of a small tree, bush or shrubbery to avoid being lifted or blown away. 2. Get as far away from loose objects as possible If caught while driving: • drive away from the funnel at a right angle or to its direction of travel (if possible). If you cannot escape the path of the funnel o get out of your vehicle immediately and seek shelter in a ditch or ravine, o keep slope between you and the funnel. If caught in a built up area, seek shelter in a sturdy building. • Go to an interior hallway or washroom on lower floor, stay away windows, doors and outside walls. • Protect your head. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Avoid buildings with large span roofs such as malls or supermarkets, etc. After the tornado has passed • check and see if anyone needs help. • provide first aid to injured • proceed to the gathering point and wait for further instructions MEDICAL EMERGENCIES 1. Call for assistance by phone or radio. Give the exact location and details of the medical emergency. 2. If qualified, provide basic first aid, and keep the person comfortable. Do not move the person. Do not leave him/her unattended. 3. Arrange for emergency medical transportation based on the medical planning portion of the site’s Emergency Response Plan. EXPLOSIONS 1. Get down on the floor, take shelter under tables or desks, and protect your face and head against flying glass and debris. 2. Once it is safe to do so, evacuate the premises via the nearest exit and proceed to the nearest Emergency Assembly Area. 3. Re-enter only after the Emergency Coordinator has given an ALL CLEAR. WORKPLACE VIOLENCE 1. Notify security immediately by phone or radio and report the occurrence. 2. Do NOT attempt to physically intervene. Protect yourself first at all costs. BOMB THREATS 1. If a threat is received by phone, mail or other means, get as much information as possible. 2. If the threat is received by phone, try to keep the person on the line for as long as possible. Do not hang up the phone, even after the call has been terminated. 3. Contact local emergency response personnel by phone or radio. 4. If a suspicious device is identified, evacuate the immediate area and notify local emergency response personnel WORKING ALONE 1. Ensure work alone plan is completed including specified routes, specified worksites, jobs being completed, time frames established, all hazards have been identified. 2. Ensure communication with company designated person is available 3. Ensure check-in times are established and followed 4. If person doesn’t check in at specified times then they must be called to ensure safety. If the person doesn’t answer call every 15 minutes. If still no answer after ½ hour someone must be dispatched to physically check on the worker. TSUNAMI 1. If you hear a tsunami bulletin, follow information and instructions immediately. 2. Alert others immediately 3. Emergency Responders: Turn off the gas, power and water to your business. 4. Evacuate to higher ground (greater than 10 metres or 30 feet above the tide line) 5. Stay tuned to your radio for further tsunami updates. 6. Follow the instructions of all emergency officials. 7. Do not use the telephone for 24 hours except to report life threatening emergencies. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 IDENTIFICATION & LOCATION OF EMERGENCY EQUIPMENT Emergency equipment is located in each vehicle • Fire Extinguisher • First Aid Kit • Communication Devices – Each person has their own cell phone and there is a radio in each truck • Reflective triangles • Flares Emergency equipment is located in each machine • Fire Extinguisher • First Aid Kit • Communication Devices – Each person has their own cell phone and there is a radio in each truck Emergency Equipment in Shop • Fire Extinguisher at each exit • First Aid Kit • Emergency lighting • Exit doors • Fire Hose • Automated External Defibrillation Emergency Equipment in Office • Fire Extinguisher • First Aid Kit • Automated External Defibrillation Emergency Equipment on remote Jobsite • Fire Extinguisher • First Aid Kit • Communication Devices WORKERS TRAINED IN THE USE OF EMERGENCY EQUIPMENT AUTOMATED EXTERNAL EMERGENCY EQUIPMENT FOR FIRE EXTINGUISHER FIRST AID DEFIBRILLATION (If applicable) VEHICLES EMERGENCY RESPONSE TRAINING REQUIREMENTS Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 TYPE OF TRAINING FREQUENCY • Use of fire extinguishers • Orientation and annually • Emergency First Aid Certification • Certification training – 3 years • Automated External Defibrillation (if applicable) • At the call of site management • Practice drills • Location of Muster Areas FIRE PROTECTION REQUIREMENTS ALL EMPLOYEES WILL HAVE FIRE EXTINGUISHER TRAINING ON AN ANNUAL BASIS. NEVER put yourself in unsafe situation. Only use fire extinguisher if you have been trained to do so and only if fire is small and you have easy access to exit. Alert everyone in building to evacuate before attempting to extinguish fire. Fire extinguisher Fire Hoses Fire Alarm ALARM AND EMERGENCY COMMUNICATION REQUIREMENTS Pulling the fire alarm automatically alerts the fire department and initiates an alarm within the building. The fire alarm signal is (Sound Alarm/Horn and Yelling “FIRE” immediately alerts workers in Shop and on Jobsite) FIRST AID ALL WORKERS MUST HOLD VALID CERTIFICATION IN FIRST AID First aid supplies are located at: • In each truck, in each machine, in shop, in office and available on each worksite. • First Aid Kits are to be stored in a clean, dry and accessible location which is visible to all workers. First Aiders onsite are: 1. 2. Transportation for ill or injured workers is by company vehicle if non-life threatening injury and by ambulance if serious injury. Radio channel depends on location. PROCEDURES FOR RESCUE AND EVACUATION In case of fire: Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Advise all personnel • Sound alarm • Evacuate all persons to a safe point in the staff parking lot and account for everyone including visitors and clients • Assist ill or injured workers to evacuate the building • Provide first aid to injured workers if required In case of Confined Space: Follow instructions in the Confined Space Plan (each site specific) The emergency response plan shall include the emergency procedures to be followed if there is an accident or other emergency, including procedures in place to evacuate the confined space or restricted space immediately: • If an evacuation should occur or when an alarm is activated, • If the concentration of oxygen inside the space drops below 19.5% by volume or exceeds 23.0% by volume, or • If there is a significant change in the amount of hazardous substances inside the space. In case of Fall from Heights: 1. Do not move victim 2. Call for assistance 3. Give CPR is required 4. Follow directions of emergency responder (911 operator) until help arrives Call emergency response personnel to arrange for transportation of ill or injured workers to the nearest health care facility if required. DESIGNATED MUSTER POINT Determined and Discussed with workers at prejob meeting EVACUATION ROUTE MAPS Evacuation routes are communicated at start of each job. Evacuation Maps not posted as each worksite changes per job and posting is not practical. DESIGNATED RESCUE AND EVACUATION WORKERS CONTROL & DIRECTIONS The listed workers are trained in the rescue and evacuation procedures. 1. Control the scene 2. Head count at the assembly area with list of all persons on site. 3. Directing emergency response personnel to the scene 4. Accident investigation: witness statements and pictures 5. Contact emergency response personnel RESPONSIBLE WORKERS Job Responsibility Primary Contact Secondary Contact Work Area Assigned 1 2 3 4 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 5 EMERGENCY RESPONDER CONTACTS (BASED ON LOCATION OF WORKSITE) (CONTACTS MUST BE SPECIFIC TO EACH WORKSITE) In case of an Emergency Call: 911 Vector Projects Group Ltd CONTACTS President Vice President Safety Manager LOCATION AND USE OF EMERGENCY RESPONSE FACILITIES Fire Dept. (Hazardous Material Spill Response Unit) 911 Emergency Assistance Ambulance 911 Medical Aid Police/RCMP 911 Control and direct people during an emergency. Dangerous Goods Spill (613) 996-6666 or Provides Information & Guidance for: *666 from cellular (24 hrs) first step response public safety measures potential hazards For additional information in identifying general hazards of most dangerous goods, refer to the, “Initial Emergency Response guide” booklet Power Company Shut power off to affected area as applicable Gas Company Shut off gas flow to affected area as applicable Environment Canada 604-666-6100 Information and legislation dealing with environmental issues. Oil and Chemical Spill Reports (24 hours) WHMIS Hotline 1.800.387.5710 Ensures you have the information required to work safely with the controlled products in your work area. Know where the MSDS (Material Safety Data Sheets) are located in your work area. Poison Center As per province Gives information & direction to people in emergency Enter applicable provincial number situations dealing with poisons. See Poison Center Contact List HOSPITALS RCMP (Police) FIRE DEPARTMENTS DATE SAFETY MANAGER SIGNATURE Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 7.0 INCIDENT REPORTING & INVESTIGATION 7.1 Purpose The purpose of this program is to have effective procedures for reporting, investigating and evaluating incidents and non-conformances in order to prevent further occurrences. Vector Projects Group Ltd requires the immediate (as promptly as is possible) verbal reporting all incidents, workplace-related illness and near misses. The immediate supervisor is initially notified and then the designated Safety Manger shall be contacted. Written notification shall follow verbal notification. All workers will be trained to these standards through employee orientations (Duty to Report) and periodic refreshers will be included in safety meetings to reinforce the importance of incident reporting. Failure to report incidents, hazardous work conditions or near misses shall result in disciplinary action. All occupational diseases, incidents, accidents, injuries affecting any of the workers must be investigated by a qualified person. It’s the responsibility of the prime contractor, or if there is no prime contractor, then the contractor or employer responsible for the worksite to investigate and complete an investigation report. An independent investigation must be completed regardless of whether the government conducts an investigation. Investigations are necessary because it’s the law and because finding out what happened can help prevent a similar injury or incident from happening again. The investigation should identify the causes of the occurrence so that Vector Projects Group Ltd can take the necessary measures to prevent a recurrence. 7.2 Scope Affected person, supervisor, management, witnesses, and emergency staff will be involved in the investigation as it affects them according to the procedures. All workers are responsible for reporting all near misses, injuries, accidents and potential safety hazards to their supervisor. Investigations are to be conducted for every safety concern, near miss, collision, property damage, all minor injuries as well as the serious accidents and serious injuries. Investigations will be carried out by the site supervisor and the safety manager. External reporting of accidents is to be carried out by the safety manager. 7.3 Responsibilities Managers • Establish an environment that encourages employees to actively participate in Vector Projects Group Ltd Health and Safety program. • Participate in the development, maintenance and implementation of the Incident Investigation process Safety Manager • Participate in the development, maintenance and implementation of the Incident Investigation process • Provide training necessary to facilitate the process. • Completes all external reporting requirements Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Ensures investigations are conducted and assists in identifying corrective actions. • Ensures review of all collisions in company vehicles. • Ensures review of all ‘reportable collisions’ are completed in full. Site Manager and Supervisors • Investigates (or assists in) incident investigations • Carries out all actions required to prevent recurrences of incident • Corrects non-conformances Employees • Immediately report any injury, job related illness, collision, spill, or damage to any property to their immediate supervisor. • If their immediate supervisor is not available the worker is then to immediately notify the project manager. • When an employee is involved in a work related incident or is aware of a condition that may cause one, the employee must report the incident as soon as possible to Vector Projects Group Ltd. Incidents include any near miss, injury, job related illness, spill or damage to any property to their immediate supervisor. • Employees who could be first responders will be trained and qualified in first aid techniques to control the degree of loss during the immediate post-incident phase. • Workers must cooperate fully in investigations. 7.4 Summary of Steps - Immediately following an Incident 1. Ensure victim is looked after (safe from further harm and medical services provided as required) 2. Immediately report incident to supervisor (verbal) 3. Corrective actions taken immediately to ensure safety of everyone on site 4. Witness statements gathered 5. Field Incident Report completed by worker(s) and supervisor 6. External reporting completed if applicable (see requirements: 7.12 Legal Reporting Requirements ) 7. Complete investigation (root causes 8. Long term corrective actions implemented to ensure this doesn’t happen again 7.5 Incident Reporting Policy Statement Vector Projects Group Ltd requires the immediate (as promptly as possible) verbal reporting of all collisions, incidents, workplace-related illness and near misses. The immediate supervisor is initially notified and then the designated Safety Manger shall be contacted. Written notification shall follow verbal notification. Supervisors are required to complete the Vector Projects Group Ltd Incident Report Form and the Incident Investigation Report Form and utilize the Vector Projects Group Ltd Witness Statement Form for the workers and witnesses to the incident. All workers will be trained to these standards through employee orientations (Duty to Report) and periodic refreshers will be included in team or safety meetings to reinforce the importance of incident reporting. Failure to report incidents, hazardous work conditions, or near misses shall result in disciplinary action. 7.6 Incident Investigation Policy Statement and Procedures Provincial OHS acts require Vector Projects Group Ltd to investigate any serious injuries and report specific types of incidents. These may include any fatalities or injuries where a worker is hospitalized for two or more Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 days and incidents involving fire, flood, explosion, building collapse and collapse/upset of a crane, derrick or hoist. Vector Projects Group Ltd shall follow the local provincial reporting requirements. In the case of a major injury or incident, the scene of the event should be closed off and kept "as is" at the time of the incident. This is vital for effective incident investigation. Incident investigation occurs as soon as possible, while the facts are still fresh within the minds of those involved (ex. witnesses). Take the opportunity to talk to all of those involved before they become unavailable or memory fades. An incident investigation must be thorough and concerned only with cause and prevention and must be separate from administrative disciplinary action. Employees will be made aware of investigation policies and procedures and investigation results will be routinely shared with employees at safety meetings, posted at the work site and/or emailed to employees and other business units. The timeframe for investigations is as soon as possible after the injured have been cared for and all of the potential hazards are removed. A requirement for participation from all levels (including Managers, Supervisors, Health and Safety Committee Members and other workers who might bring specialized skills or knowledge to the investigation process) Management will finalize the investigations with root cause determinations and corrective actions being taken to prevent recurrence including a review of the incident with employees and corrective measures being implemented, use of safety bulletins, etc. Basic steps for conducting the investigation. 1. A requirement to identify indirect, direct and root causes. 2. A requirement to identify corrective action, a specific person responsible for follow-up and an associated timeline for completion. 3. A requirement for senior management review and sign-off once investigations are complete and follow-up action has been taken to prevent a recurrence of the incident. No person shall hinder, obstruct or interfere with or attempt to hinder, obstruct or interfere with an investigating officer during the course of an investigation. No person shall knowingly provide an officer with false information, or neglect or refuse to provide information required by an officer in the exercise of the investigation. No person shall knowingly interfere with monitoring equipment or devices in a workplace. 7.7 Incident Communications Incidents and corrective actions must be communicated to all staff of Vector Projects Group Ltd. Incident Summary Details shall be posted on worker bulletin boards and/or shall be discussed in safety meetings so all workers are informed of the incident and what was implemented to ensure non-recurrence. A copy of the incident summary will be included in the incident report file. 7.8 Incident Classifications Near Miss – An incident occurred that had the potential of becoming a higher level incident of actual injury, damage, etc. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Job Related Injury – An injury to staff, contractor, or client staff occurring during work related activity. Job Related Illness – A job related illness effecting staff, contractor, or client staff occurring during work related activity. Fatality –- An injury resulting in the death of a worker. Vehicle Damage – Damage to personal, business, contractor, or client owned vehicles or mobile equipment. Property Damage – Damage to personal, business, contractor, or client owned property occurred. Security Incident – Any incident involving the security of staff, contractor, or client facilities, theft, violence or other security related incidents. Fire/Explosion/Flood – Any unplanned incident involving fire, explosion, or flood. Spill – The unintended release of a hazardous substance that touches the ground. Contractor Related – Any incident involving a contractor of Vector Projects Group Ltd. Non-conformance – An incident occurred because a safety, environmental or quality rule, policy or procedure was not followed. Reportable Collision - Current legislation requires a traffic collision be immediately reported to the police if it results in death, injury, or property damage of a minimum dollar amount. Regulatory – Any violation of federal, provincial, municipal or client legal or other requirements 7.9 Job Related Injury Classifications Injuries shall be classified according to the following: Fatality –- An injury resulting in the death of a worker. First Aid – Dressing on a minor cut, removal of a splinter, typically treatment for household type injuries. Lost Work Day Case (LWDC) – An injury that results in a worker being unfit to perform any work on any day after the occurrence of an occupational injury. Number of Lost or Restricted Work Days – The number of days, other than the day of occupational injury and the day of return, missed from scheduled work due to being unfit for work or medically restricted to the point that the essential functions of a position cannot be worked. Occupational Injury – An injury which results from a work related activity. Occupational Illness – Any abnormal condition or disorder caused by exposure to environmental factors while performing work that resulted in medical treatment by a physician for a skin disorder, respiratory condition, poisoning, hearing loss or other disease (frostbite, heatstroke, sunstroke, welding flash, diseases caused by parasites, etc.). Do not include minor treatments (first aid) for illnesses. Recordable Medical Case (RMC) – An occupational injury more severe than first aid that requires advanced treatment (such as fractures, more than one stitch, prescription medication of more than one dose, Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 unconsciousness, removal of foreign body embedded in eye (not flushing), admission to a hospital for more than observation purposes) and yet results in no lost work time beyond the day of injury. Restricted Work Day Case (RWDC) – An occupational injury which results in a person being unfit for essential functions of the regular job on any day after the injury but where there is no time lost beyond the day of injury. An example would include an injured worker is kept at work but not performing within the essential functions of their regular job. Work or Work Related Activity – All incidents that occur in work related activities during work hours, field visits, etc. are reportable and are to be included if the occupational injury or illness is more serious than requiring simple first aid. Incidents occurring during off hours and incidents while in transit to or from locations that are not considered a worker’s primary work are not reportable. The following are examples of incidents that will not be considered as recordable: • The injury or illness involves signs or symptoms that surface at work but result solely from a non-work- related event or exposure that occurs outside the work environment. • The injury or illness results solely from voluntary participation in a wellness program or in flu shot, exercise class, racquetball, or baseball. • The injury or illness is solely the result of a worker eating, drinking, or preparing food or drink for personal consumption (whether bought on the employer's premises or brought in). The injury or illness is solely the result of a worker doing personal tasks (unrelated to their employment) at the establishment outside of the worker's assigned working hours. • The illness is the common cold or flu (Note: contagious diseases such as tuberculosis, brucellosis, hepatitis A, or plague are considered work-related if the worker is infected at work). 7.10 Corrective Actions Site Managers are held accountable for closing corrective actions. Corrective actions for safety improvement input are posted at each site and tracked by the Safety Manager to ensure timely follow up and completion. Corrective actions are also used as needed for revisions to site specific safety plans and the Vector Projects Group Ltd Health and Safety Management System. All incident investigations will be brought to closure. 7.11 Legal Reporting Requirements In addition to internal reporting requirement for Vector Projects Group Ltd there are additional legal requirements for notification: 7.11.1 Occupational Health & Safety Reporting Vector Projects Group Ltd shall report to the appropriate provincial health and safety officer of the province in which they are working where the incident occurred: the date, time, location and nature of any accident, occupational disease or other hazardous occurrence that had one of the following results, as soon as possible but not later than 24 hours after becoming aware of an incident that resulted in any of the following: • the death of an employee (immediate) • a disabling injury to two or more employees • the loss by an employee of a body member or a part thereof or the complete loss of the usefulness of the body member or a part thereof Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • the permanent impairment of a body function of an employee; an explosion • damage to a boiler or pressure vessel that results in fire or the rupture of the boiler or pressure vessel • any damage to an elevating device that renders it unserviceable • a free fall of an elevating device. • British Columbia OHS Reporting WorkSafeBC 6951 Westminster Highway P.O. Box 5350 STN Terminal Richmond BC V6B 5L5 Health & Safety Questions (604) 276-3100 1-888-621-SAFE (7233) General Inquiries: (604) 273-2266 After hours safety and health emergency reporting: (604) 273-7711 1-888-621-SAFE (7233) Fax: (604) 276-3247 http://www.worksafebc.com/ Contact List/Regional Offices: http://www.worksafebc.com/contact_us/regional_locations/default.asp 7.11.2 WCB Registration & Renewals Vector Projects Group Ltd shall report to the appropriate WCB office of the province in which they are working where the incident occurred: the date, time, location and nature of any accident, occupational disease or other hazardous occurrence that had one of the following results, as soon as possible but not later than 24 hours after becoming aware of an incident that resulted in any of the following: • the death of an employee (immediate) • a disabling injury to two or more employees • the loss by an employee of a body member or a part thereof or the complete loss of the usefulness of the body member or a part thereof • the permanent impairment of a body function of an employee; an explosion • damage to a boiler or pressure vessel that results in fire or the rupture of the boiler or pressure vessel • any damage to an elevating device that renders it unserviceable • a free fall of an elevating device. WCB legislation requires that Vector Projects Group Ltd only has 24-72 hours (a fatality is reported immediately) to complete and submit the Employer's Report of Injury or Occupational Disease form after receiving notice or knowledge of an injury or illness that disables or will likely disable a worker beyond the date of accident. Reporting requirement timeframes vary depending on province. Injuries that need to be reported are: • Work-related injury that cause (or is likely to cause) a worker to be off work beyond the day of the injury. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • An injury that requires modified work beyond the day of injury. • An injury that requires medical treatment beyond first aid. • An injury that may result in a permanent disability. If an injury is serious or had the potential to be serious, the local province may also conduct an investigation at the work site. When this happens, all employees are required to co-operate with the investigation. British Columbia WCB Reporting WorkSafeBC P.O. Box 5350 Vancouver BC V6B 5L5 Telephone: 604-273-2266 Toll-Free in Canada: 1-888-967-5377 Fax: 604-276-3151 www.worksafebc.com Quick Links: Injury/Illness Reporting Employer Registration Clearance Letters Legislation and Policy 7.11.3 RCMP/ Police Current legislation requires a traffic collision be immediately reported to the police or RCMP or local provincial police if it results in death, injury, or property damage of provincially specified dollar amount. An incident report must be completed and data is then collected from these reports. Must report a collision to police within 24 hours of occurrence. Call 911 to reach local police or RCMP. 7.11.4 Incident Report and Investigation Forms Vector Projects Group Ltd has developed standard Incident Report and investigation Forms for use. The investigation report must include the following: 1. the place, date and time of the incident 2. the names and job titles of persons injured in the incident 3. the names of witnesses 4. a brief description of the incident 5. a statement of the sequence of events which preceded the incident 6. identification of any unsafe conditions, acts or procedures which contributed in any manner to the incident 7. recommended corrective actions to prevent similar incidents 8. the names of the persons who investigated the incident. 7.11.5 First Aid Report First aid legislation requires all injuries treated at the work site be recorded and the record be treated as confidential and kept in a secure area for three years. Vector Projects Group Ltd uses a First Aid Report to document all first aid cases. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 7.11.6 Incident Report Form The Vector Projects Group Ltd Incident Report Form is required to ensure that all relevant information is captured and maintained. The incident report form will be completed immediately after the event by the worker(s) involved and a copy given to the worker(s). The Vector Projects Group Ltd copy of the Incident Report Form is used to initiate the incident investigation and will be maintained on file. 7.12 TDG / Hazardous Goods Reporting Provincial Reporting Contacts APPROPRIATE PROVINCIAL AUTHORITY PROVINCE PROVINCIAL AUTHORITY CONTACT # CANUTEC (Federal) 1 (613) 996-6666. British Columbia Provincial Emergency 1 (800) 663-3456 and Local Police Program 7.13 Environment Provincial Reporting Contacts In the event of an environmental emergency or occurrence, such as an oil or chemical spill, federal and provincial/territorial authorities need to be notified in order to coordinate an adequate oversight of the response. Since environmental emergencies or occurrences are often local in nature and in order to reduce notification burden, the Canadian environmental notification system uses the following federal-provincial/territorial 24-hour authorities as the first point of contact. Environmental emergencies include hazardous or toxic spills, discharges, emissions, as well as dyke and dam failures, debris flows and floods. British Columbia Emergency Management British Columbia Ministry of Justice Telephone 1 800 663-3456 Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 8.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) 8.1 Purpose This Personal Protective Equipment procedure provides direction to managers, supervisors and workers about their responsibilities in the selection, use, care, disposal and safe work procedures related to personal protective equipment. The material in this document does not take precedence over applicable government legislation which all employees must follow. 8.2 Scope This program is applicable to all employees. When work is performed on a non-owned or operated site, the prime contractor program shall take precedence and shall be abided by. However, this document covers Vector Projects Group Ltd employees and contractors and shall be used on owned premises, or when a client’s program doesn’t exist or is less stringent. 8.3 Key Responsibilities Vector Projects Group Ltd: • PPE is correct for the hazard and protects the workers, be selected and is used in accordance with recognized standards. • The PPE is in a condition to perform the function for which it was designed and is at the worksite before work begins. • Be compatible, so that one item of PPE does not make another item ineffective. • Ensure that the use of PPE does not in itself create a hazard to or endanger the worker. • Certifies in writing the tasks evaluated, hazards found and PPE required to protect workers against hazards and ensures exposed workers are made aware of hazards and required PPE before they are assigned to the hazardous task. Safety Manger • Assists in the selection of appropriate PPE. • Where it is not reasonably practicable to protect the health and safety of workers by design of facility and work processes, suitable work practices, engineering or administrative controls Vector Projects Group Ltd shall ensure that every worker wears or uses suitable and adequate personal protective equipment. • The Safety Manager assists the supervisor and project manager to identify and select PPE suitable for the specific task performed, conditions present and frequency and duration of exposure. Workers need to give feedback to the supervisor about the fit, comfort and suitability of the PPE being selected. • Assists Supervisor and Project Managers in assuring all PPE obtained meets regulatory and this procedure’s requirements. • Performs Worksite Hazard Assessments - Initially and as needed to assess the need for PPE. Sources of hazards include, but are not limited to: hazards from impact/motion, high/low temperatures, chemicals, materials, radiation, falling objects, sharp objects, rolling or pinching objects, electrical hazards and workplace layout. • Vector Projects Group Ltd has a written Personal Protective Equipment (PPE) policy. If the hazard assessment indicates the need for PPE, Vector Projects Group Ltd must ensure that workers wear personal protective equipment that is correct for the hazard and protects workers, workers properly use and wear Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 the personal protective equipment and the personal protective equipment is in a condition to perform the function for which it was designed. Project Managers and Supervisors • Project Managers and Supervisors shall regularly monitor workers for correct use and care of PPE and obtain follow-up training if required to ensure each worker has adequate skill, knowledge and ability to use PPE. • Project Managers and Supervisors shall enforce PPE safety rules following provisions of the Vector Projects Group Ltd progressive disciplinary procedures and ensure required PPE Poster is posted properly. Workers • Workers must wear the required PPE. The worker shall wear or use, as the case may be, the individual or collective protective means and equipment. • Wearing of required PPE is a condition of employment. • Inspect the equipment before use. • Maintained PPE in good working order and in a sanitary condition. • Report any defective equipment or malfunction to the supervisor or Vector Projects Group Ltd. • A worker who is assigned responsibility for cleaning, maintaining, or storing PPE must do so in accordance with training and instruction provided. • Reporting changes in exposure to hazardous conditions that might require a follow-up assessment of the task for PPE. • Take reasonable steps to prevent damage to the PPE. Employee owned personal protective equipment is allowed. Employee owned PPE must meet the same standards as company provided including care and attention. 8.4 Procedure 8.4.1 Worksite Hazard Assessment During a hazard assessment Vector Projects Group Ltd looks for the following sample hazard sources: • High or low temperatures, chemical exposures (use MSDSs for guidance). • Flying particles, molten metal or other eye, face, or skin hazards. • Falling objects or potential for dropping objects. • Employee falling from a height of 6’ or more. • Sharp objects, rolling or pinching that could crush the hands or feet, electrical hazards. Where these hazards could cause injury to workers, personal protective equipment must be selected to substantially eliminate the injury potential. A certification of Worksite Hazard Assessment Form is located in each site specific HSE plan that the Safety Manager uses to identify potential workplace hazards. 8.4.2 Provisioning Workers are responsible for providing clothing needed for protection against the natural elements, general purpose work gloves and appropriate footwear including safety footwear and safety headgear. Vector Projects Group Ltd is responsible for providing, at no cost to the worker, all other items of personal protective equipment required by local regulatory requirements. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Vector Projects Group Ltd must ensure that PPE is stored in a location that is clean, secure and readily accessible by the worker, immediately repaired or replaced if it is rendered ineffective to provide the protection it was intended for, contaminated or defective with clean or decontaminated equipment. Where PPE provided to a worker becomes defective or otherwise fails to provide the protection it was intended for, the worker shall return the PPE to Vector Projects Group Ltd or contractor and inform Vector Projects Group Ltd or contractor of the defect or other reason why the PPE does not provide the protection that it was intended to provide. Vector Projects Group Ltd or contractor shall immediately repair or replace any PPE returned. 8.4.3 General Where there is danger of contact with moving parts of machinery the clothing of the worker shall fit closely about the body. Dangling neckwear, bracelets, wristwatches, rings or like articles shall not be worn and head and facial hair shall be completely confined or cut short so as not to extend to the shirt collar. 8.5 Selection of PPE Eye and Face Protection - Workers exposed to eye hazards must wear eye protection. If a worker’s eyes may be injured or irritated at a work site, Vector Projects Group Ltd must ensure that the worker wears properly fitting eye protection equipment that is approved to CSA Standard Z94.3-07, Eye and Face Protectors (or current version). Prescription safety eyewear having glass lenses must not be used if there is danger of impact unless it is worn behind safety glasses that meet the standard. Head Protection - Workers exposed to head hazards must wear protective headgear. If there is a foreseeable danger of injury to a worker’s head at a work site, Vector Projects Group Ltd must ensure that the worker wears industrial protective headwear that is appropriate to the hazards and meets the requirements of CSA Standard Z94.1-05, Industrial Protective Headwear (or current version). Foot Protection - Workers exposed to foot hazards must wear foot protection. Vector Projects Group Ltd must ensure that a worker uses footwear that is appropriate to the hazards associated with the work being performed and the work site. If the hazard assessment identifies that protective footwear needs to have toe protection, a puncture resistant sole, metatarsal protection, electrical protection, chainsaw protection, or any combination of these, Vector Projects Group Ltd must ensure that the worker wears protective footwear that is approved to CSA Standard Z195-02, Protective Footwear (or current version). Hand Protection - All workers must use gloves when handling objects that could injure the hands. If there is a danger that a worker’s hand may be injured, Vector Projects Group Ltd must ensure that the worker wears properly fitting hand protective equipment that is appropriate to the work, the work site and the hazards identified. Hearing Protection - All hearing protective equipment must conform to CSA standard Z94.2-94, "Hearing Protectors" (or current version). Fall Protection - Fall protection must be provided when workers are exposed to a vertical fall of six feet or more over a lower level (1.83 meters). Fall protection must comply with CAN/CSA Z259.10-M90 (R1998), Full Body Harnesses. Skin Protection - Workers exposed to skin hazards must wear protective equipment. Vector Projects Group Ltd must ensure that a worker’s skin is protected from a harmful substance that may injure the skin on contact or may adversely affect a worker’s health if it is absorbed through the skin. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Respiratory Protection - The use of respirators is not allowed unless approved by the Safety Manager who will insure all legally required respiratory protection procedures are completed. Product substitution is required to eliminate hazards protected by respirators. Flame Resistant Clothing - Flame resistant clothing is worn by workers if they may be exposed to a flash fire or electrical equipment flashover. If a worker may be exposed to a flash fire or electrical equipment flashover, Vector Projects Group Ltd must ensure that the worker wears flame resistant outerwear and uses other protective equipment appropriate to the hazard. Caustics - Workers handling or using acids, caustics and other harmful substances shall use personal protective equipment, or other means shall be adopted that will provide equivalent protection against these hazards. Hazardous Substances - Where workers are routinely exposed to a hazardous material or substance, Vector Projects Group Ltd shall provide and require workers to use, protective clothing, gloves and eyewear or face shields that are adequate to prevent exposure of a worker’s skin and mucous membranes to the hazardous material or substances. Visibility Protection - A worker exposed to the danger of moving vehicles traveling at speeds in excess of 30 km/h must wear high visibility apparel. 8.6 Training Each employee who may need to wear PPE is properly trained and/or retrained. Workers are trained on the correct selection, inspection, use and care, limitations and assigned maintenance of the PPE (personal protective equipment). Each worker must be trained to know at least the following: 1. When and why personal protective equipment is necessary. 2. What personal protective equipment is necessary? 3. How to properly inspect before use, adjust and wear personal protective equipment. 4. How to properly don, doff, adjust & wear PPE 5. Refrain from wearing personal protective equipment outside of the work area where it is required if to do so would constitute a hazard. 6. Report any equipment malfunction to the supervisor or Vector Projects Group Ltd. 7. Useful life & disposal of PPE 8. The limitations of the personal protective equipment. 9. Proper wearing of flame resistant clothing if used. 10. The proper use, care, cleaning, storage, assigned maintenance duties, useful life and disposal of the personal protective equipment to be used. 11. To not use any PPE unable to perform the function for which it is designed. Workers shall be trained during orientation by the company assigned safety coordinator. Each worker shall demonstrate an understanding of the training and the ability to use personal protective equipment properly before being allowed to perform work requiring the use of PPE. When Vector Projects Group Ltd has reason to believe that any affected worker who has already been trained does not have the understanding and skill required to use PPE Vector Projects Group Ltd shall retrain the worker. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 CSA CERTIFICATION MARK FOR CANADA Indicates footwear is CSA-certified to Canadian national requirements CLASSES OF PROTECTION One or more of these markings will appear on the outer side or the tongue of the right shoe For any industry, especially construction and heavy Green triangle indicates sole puncture protection with a Grade 1 protective toe work environments, where to withstand impacts up to 125 Joules. sharp objects, such as nails are present. Yellow triangle indicates sole puncture protection with a Grade 2 protective toe For light industrial work to withstand impacts up to 90 Joules. Comparable to a 22.7 kg (50 lb) weight environments requiring dropped from 0.4 m. Sole puncture protection is designed to withstand a force puncture protection as well of not less than 1200 Newtons (270 lbs) and resist cracking after being as toe protection. subjected to 1.5 million flexes. Blue rectangle indicates Grade 1 protective toe without sole puncture For industrial work protection. Grade 1 protective toe withstands impacts up to 125 Joules. environments not requiring Comparable to a 22.7 kg (50 lb) weight dropped from 0.6 m. puncture protection. For institutional and non- Grey rectangle indicates Grade 2 protective toe without sole puncture industrial work protection. Grade 2 protective toe withstands impacts up to 90 Joules. environments not requiring Comparable to a 22.7 kg (50 lb) weight dropped from 0.4 m. puncture protection. White label with green fir tree symbol indicates chainsaw protective footwear. For forestry workers and Protective features are designed into the boots to prevent a running chainsaw others exposed to hand-held from cutting all the way through the boot uppers so as to protect the shins, chain saws or other cutting ankles, feet and toes. tools. White rectangle with orange Greek letter omega indicates soles that provide For any industry where resistance to electric shock. Such certified footwear contains a sole and heel accidental contact with live design assembly that, at the point of manufacturing, has electrical insulating electrical conductors can properties intended to withstand 18,000 Volts and a leakage current not occur. exceeding 1 mA. Yellow rectangle with green “SD” and grounding symbol indicates soles are For any industry where a static-dissipative. The outer soles are made from an antistatic compound, static discharge can create a chemically bound into the bottom components, capable of dissipating an hazard for workers or electrostatic charge in a controlled manner. equipment. Red rectangle with black “C” and grounding symbol indicates soles are For any industry where electrically conductive. The outer soles are made from a conductive compound static discharge may create that is permanently bound to the bottom components to provide electrical a hazard of explosion. grounding of each foot. Test criteria are 0 to 500,000 Ohms. 8.7 Section Forms Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 PPE MATRIX D = Depends on customer requirements & situation M = Mandatory _ = Not Mandatory unless hazards become present SUBJECT TO CHANGE BASED ON INDIVIDUAL WORKSITE CUSTOMER REQUIREMENT &/OR WORKSITE HAZARDS PRESENT JOBSITE CATEGORY EQUIPMENT HAZARD INSPECTION MAINTENANCE Visit Office Field Driving Head Protection Hard Hat Striking Head or Falling Objects Each use Dispose Objects Striking Eyes, Safety Glasses Eye Protection Flying particles Each use Dispose Sun Glasses Sun/Snow Glare Supplied by customer if Respirator/ Breathing dangerous Lung Protection Each Use risk of dangerous supplied air chemicals/particles gases/fumes Coveralls, Flame Cold Temperature Resistant Clothing, As per manufacturer Body Protection Chemicals Each use Insulated Winter specifications Fire/Explosion Clothing Foot Protection Steel Toed Boots Slipping / Falling objects Each use Dispose Cuts Biohazardous materials Hand Gloves Injuries to Hands Each use Dispose Protection Environmental Exposure Hot Water Burns Hearing Disposable earplugs Damage to Hearing (85 db) Each use Dispose Protection Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 8.8 Traffic Control Vector Projects Group Ltd shall develop, in writing, and implement a traffic protection plan for its workers at a worksite if any of them may be exposed to a hazard from vehicular traffic that may endanger the safety of any worker. It shall include the following control measures: • Effective means of traffic control shall be provided whenever the unregulated movement of vehicular traffic constitutes a hazard to workers. • Vector Projects Group Ltd shall ensure the use of signs, barricades and other control measures to protect workers from traffic hazards. Where workers are working on or near a road where they may be injured by vehicular traffic, a system must be in place to protect the workers. Control measures include: o warning signs; o barriers; o barricades; o lane control devices; o flashing lights; o flares; o conspicuously identified pilot vehicles; o automatic or remote controlled traffic control systems; o proper reflective clothing and equipment for day and night or low visibility operations; o speed restrictions; o one or more workers who are designated and act as flagpersons. • Traffic control personnel must wear high visibility work apparel. To ensure optimal visibility, the traffic control person should be provided with a high visibility traffic control paddle and high visibility apparel (brightly colored vest with reflectorized stripes, safety headgear with reflectorized tape, reflective wrist and leg bands, white gloves). • Traffic control persons operating during hours of darkness or when there is poor visibility are provided with a reflective paddle and a flashlight fitted with a red signalling device. During hours of darkness or when there is poor visibility, the traffic control person should be equipped with a reflective paddle and a flashlight fitted with a red signaling device. • A means of communication is provided when there is more than one traffic control person. When there are multiple traffic control persons that are not working within sight of each other, an effective means of communication should be provided and used (preferably radios). 8.8.1 Training • Workers involved in traffic control are provided training. • Vector Projects Group Ltd must ensure that workers required to perform traffic control duties are adequately trained in their responsibilities and the safe work practices. • Vector Projects Group Ltd must ensure that before a worker is designated as a flag person, the worker is trained in the safe work procedures for the safe control of traffic operations. 8.9 Driving Safety Requirements Drivers must possess a valid driver’s license. Operators of Vector Projects Group Ltd or client on or off road vehicles are responsible for possessing a valid driver’s lines for the type of motor vehicle they operate. Driver abstracts are obtained and reviewed for all drivers of Vector Projects Group Ltd owned vehicles or drivers of client vehicles. A driver abstract contains information on the operator’s license, conviction information, demerit points and suspensions. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Drivers shall have 3 years of driving experience on the vehicle he/she is licensed to drive and regularly drives. Backing is prohibited whenever practicable. Pull-through (pulling through a space so the vehicle is facing outwards in the next space) parking techniques are to be employed in parking lots whenever practicable. Where pull-through techniques cannot be utilized operators of motor vehicles should back into the parking spot. This provides the operator an easier exit from the parking area as well as a quick exit in case of an emergency. A spotter should be used if required to back up. Drivers must have either a reversing alarm, use a spotter or walk around the truck/trailer prior to backing. Cargo must be adequately secured. Passenger compartments are to be free from loose objects that might endanger passengers in the event of an incident. Any cargo on or in motor vehicles must be adequately stored and secured to prevent unintentional movement of the equipment which could cause spillage, damage to the vehicle or injury to the operator. Vehicles (light vehicles, heavy vehicles and trailers) may not be modified without the endorsement of the manufacturer. Signs, stickers or labels are to be fitted in such a manner that they do not obstruct the driver's vision or impede the driver's use of any controls. 8.9.1 Employees driving vehicles must: • Be expected to obey all local and provincial traffic laws and rules of the road as well as requirements of clients while on company business; • Immediately report any motor vehicle incident, citation, warning, vehicle damage or near miss associated with employer or client owned or leased vehicles to the Vector Projects Group Ltd supervisor. The general procedures include: o Immediately call for medical assistance if there are any injuries associated with the incident. o Then notify local law enforcement if on public roads or property. Stay at the scene. o Then notify Vector Projects Group Ltd supervisor of the situation and if directed also notify the client if on client property. o Following any vehicle incident there shall be a drug and alcohol screening. • Immediately report any restriction or change to their driving privileges to the supervisor. • Seat belts shall always be worn by the driver and all passengers. Seat belt use is mandatory for the driver and passengers while operating a motor vehicle. • All vehicles capable of more than 10 mph/15 kph shall have seat belts installed. • Defensive drivers continually assess conditions and hazards and remain prepared for any challenge that may approach them; • When speaking with a passenger, always keep your eyes on the road; • Both hands on the wheel; • Handheld use of cell phones and/or texting devices while driving is prohibited. All cell phone use, including hands-free, is prohibited while operating a vehicle on any road including when on owner client property. • Slow down around construction, large vehicles, wildlife, fog, rain, snow, or anything else that adds a hazard to your driving; • Drive for conditions, not just the speed limit; • Operators of motor vehicles must not drive while under the influence of alcohol or drugs. Employees are strictly prohibited from operating a motor vehicle while under the influence of drugs or alcohol. This includes blood alcohol level at or above the local legal limit, illegal drugs and prescription medications that cause drowsiness or other conditions that may cause impairment. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 8.9.2 Pre-Use Inspections: Pre-Use inspections must be completed before operating motor vehicles and regular maintenance performed as per manufacturer guidelines. Elements of the pre-use inspection shall include: • Perform 360 walk around – report new damage or defects; • Check windshield for cracks that could interfere with vision; • No barriers blocking the path. • Inspect for vehicle damage and immediately report any damage to the supervisor if not previously observed; • Make sure dirt or snow is removed from lights on all sides of the vehicle; • Brush or clean off snow or ice on all windows to ensure complete vision; • Check fuel level to be certain the destination can be reached; • Check to ensure the license plates and inspection tag on vehicle are current; • Ensure that there is a first aid kit and inspected fire extinguisher in the company vehicle; • Ensure driver is rested and alert for driving; • Employees are not to perform repairs or maintenance other than routine fluid additions. 8.9.3 Maintenance and Vehicle Requirements • Each site shall have a maintenance program in place meeting the minimum manufacturer’s recommendation. • All company vehicles shall be outfitted with an adjustable steering column. • All company vehicles shall be outfitted with an independently adjustable driver's seat (at a minimum, moveable forward and rearward). • All company vehicles will be outfitted with a functional air conditioning/heating system that is able to maintain an in-cab temperature range of 5*C/41*F to 30*C/86*F under all local climatic and driving conditions and the air conditioning unit will use a nonozone-depleting refrigerant. • All drivers of light vehicles shall carry a high visibility jacket for use in case of emergency stops. • All instrumentation will be in the local unit of measurement (e.g. speedometer, fuel gauge). • All light duty vehicles (including buses) are to be equipped with an adjustable left, right and central rear view mirrors • All light duty vehicles carry a minimum of one collapsible hazard warning triangle. • All light equipment vehicles shall be outfitted with two red high-intensity lights located as high, as far apart, and as far back as practical, wired to the headlight switch, but also with an override switch, if permitted by local regulations. • All light vehicles registered after July 1, 2006 will be equipped with Anti-Lock Braking Systems (ABS). • All light vehicles shall be equipped with a securely stowed first aid kit. • All seats are to be fitted with headrests. Where practical all company vehicles will be outfitted with a radio, cassette or cd player (or equivalent) to help reduce driver fatigue. • All vehicle door locking systems will be equipped with an override in order that occupants can open the doors after the vehicle has been locked externally. • All vehicles are to be equipped with a multipurpose fire extinguisher with a capacity of at least 0.9 kg/2 lb. The fire extinguisher shall be securely mounted on a bracket and located so that it is easily accessible in an emergency without becoming a hazard in case of an incident. • All vehicles shall have a mobile phone, 2-way radio, or other such communication device that allows communication with emergency response personnel or Vector Projects Group Ltd managers. • All vehicles will be outfitted with an adjustable steering column and the vehicle steering wheel will be located on the left hand side of the vehicle. • Driver shall ensure that passenger compartments are free from loose objects that might endanger passengers in the event of an incident. • Drivers must have a reversing alarm, use a spotter or walk around the truck/trailer prior to backing. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Drivers shall have 3 years of driving experience on the vehicle he/she is licensed to drive and regularly drives. All vehicles will be equipped with a mobile phone, 2-way radio, or other such communication device that allows communication with emergency response personnel or company managers. • No passengers are allowed on trucks used to deliver goods. • No vehicle less than 1000 kg is to be used on public roads. All company vehicles (light, heavy and trailers) shall be suitable for operation in local climate conditions • Only seats fitted with three-pointed inertia-reel type seatbelts shall be used. • Rollover protection will be installed in any vehicle to address high risk environments. The rollover protection engineered will conform to recognized regulatory standard and industry preferred practices. • Tire type and pattern is to be recommended by the vehicle or tire manufacturer for use on the vehicle in the area of operation. • Tires are to be radial with a minimum tread depth of 1.6mm [1/16 inch], 2.0mm across 75% of the tire width and tread-pattern visible across 100% of the tire. • Tires, including spares if full size, are to be of same type, profile and tread pattern, except when the vehicle or tire manufacturer recommends a different type for certain axles. • Vehicles (light vehicles, heavy vehicles and trailers) may not be modified without the endorsement of the manufacturer. • Vehicles are to be fitted with a spare wheel and changing equipment to safely change a wheel, or a suitable alternative. • Vehicles longer than 6 meters/20 feet or with restricted rear view (i.e. pickup trucks that are fully loaded) are to be fitted with an audible reversing alarm. • Vehicles must be safety parked prior to using a mobile phone or 2-way radio. • Vehicles shall be outfitted with an independently adjustable driver's seat (at a minimum, moveable forward and rearward). Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 9.0 DRUG & ALCOHOL PROGRAM 9.1 Purpose Vector Projects Group Ltd strives to achieve a safe and healthful work environment for all workers of Vector Projects Group Ltd. This Drug and Alcohol Policy endeavors to prevent accidents and casualties in Vector Projects Group Ltd operations that result from impairment of workers who use alcohol or drugs or their use of alcohol or drugs. Vector Projects Group Ltd has determined that a uniform and effective drug policy be established. It is also the objective of these policies to protect the well-being and property not only of Vector Projects Group Ltd workers, but also all other persons on company premises, including visitors and guests. By the establishment of these policies, Vector Projects Group Ltd is seeking the protection of all property of Vector Projects Group Ltd and of its workers, from damage, loss or theft. 9.2 Scope The Vector Projects Group Ltd Drug & Alcohol program applies to all staff in Canada. Employees are required to adhere to the Drug & Alcohol policies already in place at customer locations. Employees are required to participate in the process and follow the process guidelines. 9.3 Requirements All workers of Vector Projects Group Ltd must accept responsibility for their own safety and fitness to work and for the safety of others. This commitment encompasses conduct or behaviour off site or during non- working hours that may adversely affect their ability to work safely and reliably perform their duties during their shift. The policy is also being established to incorporate COAA Canadian Model for Providing a Safe Workplace - Alcohol and Drug Guidelines and Work Rules and the requirements of the client as per their local requirements. 9.4 Roles and Responsibilities Project Manager • provide a safe workplace • provide prevention programs that emphasize awareness, education and training with respect to the use of alcohol and drugs • ensure effective worker assistance services are available to workers • assist workers in obtaining confidential assessment, counselling, referral and rehabilitation services • actively support and encourage rehabilitation activities and re-employment opportunities where applicable • ensure completion of supervisory training and awareness in dealing with the use of alcohol and drugs in the workplace • participate with unions, worker associations and employer organizations to assist in the provision of rehabilitating opportunities for persons who have problems with the use of alcohol and drugs • ensure that all workers understand the existence of and content of the policy and procedures as part of the worker's orientation. • ensure that the alcohol and drug testing is performed according to the standards set out in this document. Supervisors or leaders Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • be knowledgeable about the company's alcohol and drug policy and procedures • ensure they comply with the standards as part of their responsibility to perform their work-related activities in an effective and safe manner • be knowledgeable about the use of alcohol and drugs and be able to recognize the symptoms of the use of alcohol and drugs • take action on performance deviations • take action on reported or suspected alcohol or drug use by workers Workers • have an understanding of the alcohol and drug policy and ensure they comply with the policy • remain fit to work at all times when schedule to be on call and take responsibility to ensure their own safety and the safety of others • follow appropriate treatment if deemed necessary • use medications responsibly, be aware of potential side effects and notify their supervisor of any potential unsafe side effects where applicable • encourage their peers or co-workers to seek help when there is a potential breach or breach of policy. 9.5 Policy Statement The use, abuse, reporting to work with detectable amounts in the system, bringing onto Vector Projects Group Ltd premises, Vector Projects Group Ltd property (as defined above), possession, transfer, storage, concealment, promotion or sale of the following substances and other items as listed below by workers of Vector Projects Group Ltd is strictly prohibited. The possession of illegal drugs, unauthorized controlled substances, look-alikes, inhalants of abuse, designer and synthetic drugs, alcohol or intoxicating beverages (including the presence of any detectable amount in the worker's body while working), and any other drugs or substances which may affect a person's perception, performance, judgment, reactions or senses while working or while on Vector Projects Group Ltd business, including any and all drugs declared to be illegal under any Federal or Provincial law is prohibited. The possession or the reporting to work or working with detectable amounts in the system of alcoholic or intoxicating beverages on Vector Projects Group Ltd premises which may affect a worker's mood, senses, responses, motor functions, or alter or affect a person's perception, performance, judgment, reactions or senses while working or while on Vector Projects Group Ltd premises, the bringing onto Vector Projects Group Ltd premises (as defined above), or the possession, transfer, storage, concealment, transportation, promotion or sale of alcoholic or intoxicating beverages is prohibited. The possession or the reporting to work or working with drug-related paraphernalia, including any material or equipment used or designed for use in testing, packaging, storing, injecting, ingesting, inhaling or otherwise introducing into the human body an illegal, unauthorized controlled or dangerous substance as defined by this policy is prohibited. The legal use of prescription drugs (Legally Controlled Substances) prescribed by a licensed physician are permitted, however: • Employees will immediately inform their supervisor prior to using prescribed drugs or medication on the job. • Medication will be in its original vial or be in a vial provided by the pharmacist commonly referred to as "day carriers" and will be in the worker's name and will have the doctor's name and the prescription number on the label, as well as the date of issuance. • Each prescription will be not older than one (1) year of the date issued. • Employees will only possess a reasonable amount of medication for a normal shift. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • The worker whose name appears on the label of the vial will not allow any other company worker, visitor, guest, subcontractor or any other person to consume the prescribed drug or medication. • The worker will not consume the prescribed drug or medication more often than as prescribed by the worker's physician and as set out on the label of the vial. 9.6 Prevention This policy stresses the importance of prevention and early identification of potential problem situations. Employees will be provided with information on health and safety, recognizing related performance problems, and the process to access the company Employee Assistance Program for assistance with an alcohol or drug problem, or any other personal problem that may be affecting work performance. 9.7 Assessment Referral Individuals who suspect they have a substance dependency or emerging alcohol or drug problem are encouraged to seek advice and to follow appropriate treatment properly before performance is affected or violations of this policy occur. No one with an alcohol or drug problem will be disciplined for voluntarily requesting help in overcoming his or her problem. However, they are expected to access help prior to the initiation of disciplinary action under this policy. Employees taking prescription or non-prescription medication, which may cause drowsiness, dizziness, or other potential adverse side effects that could affect work, must notify their supervisor. The supervisor will involve the local occupational health staff in a "fit for duty" assessment. Supervisors, through performance management and in consultation with the local occupational health staff shall address any situation when a worker at works does not appear to be fit for duty. 9.8 Treatment Rehabilitation Vector Projects Group Ltd philosophy of treatment rehabilitation is if a worker who voluntarily seeks assistance will be referred to local Vector Projects Group Ltd representatives to seek treatment under their medical benefit plan. Where in the opinion of a qualified professional there is a risk an individual could not do their job safely, the individual will be removed from that job until management is confident they are able to return to work safely. When a worker is voluntarily undergoing treatment for a substance abuse problem, Vector Projects Group Ltd will ensure that they receive the time off that is required to participate in the program. If the worker who is undergoing rehabilitation needs to be placed in a treatment facility, Vector Projects Group Ltd will hold employment for the individual until they have successfully completed the rehabilitation process. Once management is fully confident that the worker has been rehabilitated they can return to work. Employees should understand that Vector Projects Group Ltd reserves the right to inquire with the rehabilitation facility as to the progress with your treatment and as to your commitment to attendance. Employees should understand that voluntarily accessing assistance does not eliminate the requirement for participation in an aftercare program, and maintenance of satisfactory performance levels. Disciplinary action under the policy cannot be avoided by a request for concealing or treatment, or by disclosure of that when individual is already involved in a treatment program. 9.9 Fit for Duty Procedure • Each supervisor is responsible for taking appropriate action when he/she has specific, objective and documentable grounds to believe a worker is unfit for duty. Another supervisor may be called to the work location to assist in the investigation as outlined. • In the interest of safety, the supervisor will ensure the worker is removed from the workplace immediately and escorted to a safe place. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Supervisor will notify the worker representative, may request another supervisor to observe the worker, and may involve other health or safety personnel as required or appropriate. • Should the worker request a fellow worker or representative to be present, the supervisor will comply. • Supervisor will give the worker the opportunity to explain why he/she appears to be in a condition unfit for duty. • Supervisor should attempt to ascertain the nature and severity of the problem and determine if it is a possible violation of this policy, however, the supervisor should not attempt to diagnose a potential health problem. • After giving the worker the opportunity to explain his/her condition, and after consultation with a worker representative, if the supervisor still believes the worker is in a condition unfit for normal duty. • The worker should be referred to the appropriate emergency care center (i.e. hospital) or appropriate contracted treatment facilities for further medical attention if it appears to be a medical problem. The supervisor will involve the local occupational health staff in a "fit for duty" assessment. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 10.0 WHMIS 10.1 Purpose It is the policy of Vector Projects Group Ltd that special precautions are taken when manufacturing, using, handling, storing and disposing of controlled products. The material in this document does not take precedence over applicable government legislation which all employees must follow. WHMIS (Workplace Hazardous Materials Information System) is regulated by the Hazardous Products Act. WCB administers these requirements. 10.2 Scope This program applies to all workers of Vector Projects Group Ltd, temporary workers and any contractors working for Vector Projects Group Ltd. When work is performed on a non-owned or operated site, the operator’s program shall take precedence, however, this document covers Vector Projects Group Ltd workers and contractors and shall be used on owned premises, or when an operator’s program doesn’t exist or is less stringent. 10.3 Responsibilities Managers It is the responsibility of each manager to ensure WHMIS requirements are met in all locations under his or her authority, which includes - • Labelling of all containers. • Educating employees on WHMIS • Providing personal protective equipment (PPE) and monitoring use. • Ensuring Material Safety Data Sheets (MSDS) for all controlled products are current and available to employees. • Maintaining an updated Controlled Product Inventory. • Providing the designated supervisor with a copy of the current Controlled Product Inventory List. Employees • To reduce the risk of a controlled product exposure employees are expected to comply with WHMIS legislation and this program and therefore be familiar with labelling and material safety data sheets (MSDS) of controlled products used in the workplace. • Employees shall follow all label and MSDS requirements. • Employees will immediately report any concerns regarding the WHMIS program to their supervisor. 10.4 Procedure 1. No WHMIS controlled products or materials will be allowed to be used unless there is a valid Material Safety Data Sheet available on-site and there is a supplier or workplace label on the container for any controlled product that is produced, manufactured or used at a Vector Projects Group Ltd site. 2. Vector Projects Group Ltd will ensure the MSDS is obtained from the supplier when receiving a controlled product on each job site. 3. Vector Projects Group Ltd will ensure that MSDS are filed at the work site where they will be readily accessible to employees. 4. When a supplier MSDS obtained for a controlled product is 3 years old, Vector Projects Group Ltd must, if possible, obtain from the supplier an up-to-date supplier MSDS for the controlled product if any of the product remains in the workplace. 5. Vector Projects Group Ltd will ensure that MSDS are available and posted near the work site where controlled products are used. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 6. Managers will ensure that employees are notified if a controlled product is to be used in an open area or where fumes may migrate. 7. A Controlled Product Inventory List and Material Safety Data Sheets shall be kept at a main location and will be made available to employees for review. 10.5 Storage of Harmful Substances All containers, used or handled at a workplace, which by reason of toxicity, flammability or reactivity create risk to the health or safety of employees shall be contained, so far as is reasonably practicable in a suitable container which is clearly labelled to identify the substance, the hazards associated with its use or handling, the workplace uses for which it is intended and protective measures to be taken by employees before, during and after its use. Vector Projects Group Ltd will ensure that residue or waste from the substance or materials used for cleaning or wiping it is placed into suitably labelled containers for safe disposal. Harmful substances are to be stored in a self-contained enclosure, room or building that is isolated from work-related areas and worksites and is adequately ventilated and protected from conditions, including excessive temperature, shock or vibration that could reduce the stability or increase the potential hazard of the substance. 10.6 Material Safety Data Sheets Material Safety Data Sheets (MSDS) are obtained for all controlled products. When Vector Projects Group Ltd acquires a controlled product for use at a workplace it must obtain a supplier MSDS for that controlled product if the supplier is required to prepare an MSDS. MSDS's for hazardous materials to which Vector Projects Group Ltd employees have been exposed must be maintained after the employee leaves the employment of Vector Projects Group Ltd. Before any non-routine task is performed, employees will be advised of special precautions. In the unlikely event that such tasks are required, the operations manager will provide MSDS for involved controlled product. MSDS are readily available to employees. Vector Projects Group Ltd must ensure that a copy of an MSDS is made readily available at the workplace to workers who may be exposed to the controlled product and to the joint committee or to the worker health and safety representative, as applicable. If Vector Projects Group Ltd is required to make an MSDS readily available, it may be made available on a computer system if Vector Projects Group Ltd takes all reasonable steps to keep the system in active working order, makes the MSDS readily available on the request of a worker and provides training in accessing computer-stored MSDS to one or more workers working at a workplace where the MSDS is available on a computer terminal and members of the joint committee or the worker health and safety representative as applicable. The joint health and safety committee, the employee health and safety representative, and the workplace health and safety designate have the right to request MSDS on any controlled product and it must be provided without any issues as well as any further hazard information of which Vector Projects Group Ltd is aware or ought to be aware concerning the use, storage and handling of that product. 10.7 Labels, Labelling and Warnings Supplier labels must be affixed to the original containers of controlled products. If labels are missing or illegible, they should be replaced with workplace labels. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 Vector Projects Group Ltd must ensure that the container of a controlled product or a controlled product received at a workplace is labelled with a supplier label. As long as any amount of a controlled product remains in a workplace in the container in which it was received from the supplier Vector Projects Group Ltd must not remove, deface, modify, or alter the supplier label. If a label applied to a controlled product or a container of a controlled product becomes illegible or is accidentally removed from the controlled product or the container, Vector Projects Group Ltd must replace the label with either a supplier label or a workplace label. Labels, tags or markings on containers shall list as a minimum: • Words, pictures, symbols or combinations thereof may be used. • The trade name of the product as listed on the Material Safety Data Sheet. • Appropriate hazard warnings to help employees protect themselves from the hazards of the substance. • Labels provided by controlled product manufacturers, distributors, and importers must also list the name and address of the manufacturer, importer, or vendor responsible for the controlled product, and from whom more information about the controlled product can be obtained. Workplace labels must be affixed to controlled products that have been transferred from the original container into another container. If a controlled product in a workplace is in a container other than the container in which it was received from a supplier, Vector Projects Group Ltd must ensure that the container has a workplace label applied to it. Labels provide the following information: • The product identifier. • Safe handling information. • Reference to the fact that a material safety data sheet [MSDS] is available. Used for the following purposes: • Storage containers of controlled products produced on-site. • Storage containers intended to receive bulk shipments (unless the supplier provides a label). • Portable containers into which product has been transferred by a worker where the container will be used by other workers or for longer than a work shift. All controlled products are labelled with either a supplier label or a work site label. Vector Projects Group Ltd has a procedure to ensure that a controlled product or its container at a work site has a supplier label or a work site label on it. Vector Projects Group Ltd will ensure that a controlled product or the container of a controlled product that is received from a supplier at a place of employment is labelled with a supplier label. Vector Projects Group Ltd or any worker, shall not remove, deface, modify or alter the supplier label on the container of a controlled product as long as any amount of the controlled product remains at the place of employment in the container in which it was received from the supplier. Employees who are unsure of the contents of any container, vessel or piping must contact their supervisor for information regarding the substance including: • The name of the substance • The hazards related to the substance • The safety precautions required for working with the substance. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 10.7.1 Hazardous Waste Hazardous waste is labelled and workers are trained on safe handling of hazardous waste. Vector Projects Group Ltd shall ensure that hazardous waste is handled and stored safely by means of a training and information program and by labels or signs that identify the waste and indicate the precautions to be taken in handling it and in case of exposure to it. 10.7.2 Supplier Labels Distinctive "hatch mark" border, letters, numbers which contrast distinctly from any other markings on the containers. Includes seven categories of information: 1. Product Identifier - product name or number which will be identical to the product identifier on the MSDS. 2. Supplier Identifier - this will include the supplier, manufacturer or importer's name and the location of the principal place of business. 3. Reference to MSDS - will appear on the WHMIS label when an MSDS is required. 4. WHMIS Hazard Symbols - must meet the regulatory specifications with a distinctive circular border, and must be displayed in a colour that will not be confused with TDG safety marks, such as the orange explosive symbol found in TDG regulations. Prohibited colours are contained in the WHMIS Regulations. Often these are black and white only. 5. Risk Phrases - clearly indicates the risks involved when using the product. 6. Precautionary Measures - safe handling, use and storage information for the product. 7. First Aid Measures - clear description of the immediate steps to be taken in the event of harmful contact with the product Supplier labels must be affixed to the original containers of controlled products. If labels are missing or illegible, they should be replaced with workplace labels. Supplier’s Label Sample Source - Health Canada Website 10.7.3 Worksite Label Provides the following information: • The product identifier. • Safe handling information. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 • Reference to the fact that a material safety data sheet [MSDS] is available. • Used for the following purposes - • Storage containers of controlled products produced on-site. • Storage containers intended to receive bulk shipments (unless the supplier provides a label). • Portable containers into which product has been transferred by a worker where the container will be used by other workers or for longer than a work shift. Worksite Label Sample Acetone Extremely Flammable Keep away from all sources of ignition Wear butyl rubber gloves and chemical splash goggles See MSDS If Vector Projects Group Ltd produces a controlled product in a workplace it shall ensure that the controlled product or the container of the controlled product has a workplace label. Employees who are unsure of the contents of any container, vessel or piping must contact their supervisor for information regarding the substance including: • The name of the substance • The hazards related to the substance • The safety precautions required for working with the substance. Labels, tags or markings on containers shall list as a minimum: • Words, pictures, symbols or combinations thereof may be used. • The trade name of the product as listed on the Material Safety Data Sheet. • Appropriate hazard warnings to help employees protect themselves from the hazards of the substance. • Labels provided by controlled product manufacturers, distributors, and importers must also list the name and address of the manufacturer, importer, or vendor responsible for the controlled product, and from whom more information about the controlled product can be obtained. 10.8 Training All workers who work with or near controlled products are provided WHMIS training. Vector Projects Group Ltd must ensure that a worker who works with or in proximity to a controlled product is instructed in: • procedures for the safe use, storage, handling and disposal of the controlled product, • the safe use, storage, handling, and disposal of a controlled product contained or transferred in a pipe or a piping system including valves, a process or reaction vessel, or a tank car, tank truck, ore car, conveyor belt or similar conveyance, • procedures to be followed if the controlled product escapes from equipment, or from another product and • procedures to be followed in case of an emergency involving a controlled product. Instruction must be specific to the workplace and cover the safe work procedures and emergency response procedures to be used in the workplace. Vector Projects Group Ltd shall review at least annually or more frequently if required by a change in work conditions or available hazard information, and in consultation with the joint health and safety committee, the employee health and safety representative or the workplace health and safety designate, the instruction Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 and training provided to employees concerning controlled products. The documented additional training shall, as a minimum, include: • Requirements and rights and responsibilities of Vector Projects Group Ltd and of the employee as contained in the WHMIS regulations. • Operations and work areas where controlled products are present. • Location and elements of the written WHMIS Program, and the Controlled Product Inventory List. • How to access MSDS’s or MSDS information. • How to read labels and Material Safety Data Sheets for pertinent hazard information. • Content required on supplier labels, work site label and the purpose and significance of the information on the label. • Content required being on a MSDS and the purpose and significance of the information on the MSDS. • Procedures for safely storing, using and handling the controlled product. • How to determine the presence or release of a hazardous substance or fugitive emissions when working with a controlled product. • Major hazards of the controlled products in use in the workplace. • Physical and health effects of over exposure to hazardous substances in the workplace and how to work safely with the controlled product. • How personnel can protect themselves or prevent exposure to hazardous substances, through the use of protective equipment, proper work practices and engineering or environmental controls. • The proactive steps Vector Projects Group Ltd has taken to prevent exposure to hazardous substances and non-routine tasks. • Emergency procedures involving a controlled product and emergency first aid procedures to follow for exposure or harm caused by hazardous substances. Additional training will be provided whenever a new controlled product hazard is introduced into the work area. To reinforce the importance of handling controlled products properly when performing new or non- routine tasks, Vector Projects Group Ltd will conduct supplementary training as needed. Formal training will be conducted by facility employees or individuals who are knowledgeable in the WHMIS program. Initial Issue Date: 09/27/2017 Revision Date: Rev. Printed on: 22 November 2017 10.9 WHMIS Classifications and Symbols W.H.M.I.S. WHMIS provides you with information on the safe use, storage, handling and disposal of hazardous materials at Canadian workplaces. For more information, consult the MSDS, and visit the Health Canada WHMIS Web site - www.health.gc.ca/whmis See Emergency Contact Numbers: Poison Center / Medical / Fire