implemented

2.3 Other hazards

reduction measures established in targeted increased knowledge of EWS/DRM Gender Action Plan and use N/A N/A 2 strengthened for use preparedness for and response to climate related disasters in Interim independent Environmental and management plans, Gender action plan engagement plan as Project Output 3 Communities capacities of EWS/CI in targeted districts evaluation Social risks and as relevant. as relevant Stakeholder relevant Annex 9: Evaluation Plan Evaluation Planned start Planned end date Included in the Budget for Budget for Translation Title Date: Country Office consultants90 Month/year Evaluation Plan Month/year Final July 2021 January 2022 Yes US$ 50,000 N/A Independent 3 months To be submitted to Evaluation before GCF within three operation months of closure operational closure Total evaluation budget US$ 50,000 9 90 The budget will vary depending on the number of consultants required (for full size projects should be two consultants); the number of project sites to be visited; and other travel related costs. Average # total working days per consultant not including travel is between 22‐25 working days. Annex 10: Timetable of Project Implementation Milestones Start of Project/Programme Implementation Interim Reviews (s) Project/Programme Completion Final Independent Evaluation Expected Dates 28/07/2017 31/03/2020 31/03/2023 30/09/2023 9 10,000 34,500 40,000 20,000 74,500 40,000 10,000 74,500 TOTAL (USD) 56,600 74,500 56,600 10,000 64,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 6 (USD) Amount Year 5 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 10,000 64,500 Amount Year 4 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 74,500 56,600 ‐ ‐ Amount Year 3 (USD) ‐ ‐ ‐ ‐ ‐ ‐ 10,000 74,500 56,600 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount ‐ Year 2 (USD) ‐ ‐ ‐ ‐ 20,000 ‐ 74,500 40,000 Amount 10,000 34,500 40,000 Year 1 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General description Audio Visual & Print Prod Audio Visual & Print Prod Costs Audio Visual & Print Prod Audio Visual & Print Prod Costs Audio Visual & Print Prod Audio Visual & Print Prod Costs Audio Visual & Print Prod Audio Visual & Print Prod Costs Costs Audio Visual & Print Prod Costs Category Annex 11: Procurement Plan Procurement of Goods and Works Procurement method Request for quotation 44,900 10,000 64,500 44,900 11,286 11,429 26,500 38,120 TOTAL (USD) 22,000 48,120 14,500 58,120 68,119 17,286 68,120 10,000 64,500 44,900 11,429 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 6 (USD) Amount Year 5 (USD) 44,900 11,286 ‐ ‐ ‐ 17,286 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 68,120 Amount Year 4 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 68,119 ‐ ‐ Amount Year 3 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 14,500 58,120 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount ‐ Year 2 (USD) ‐ ‐ ‐ ‐ ‐ 22,000 48,120 Amount ‐ ‐ ‐ ‐ ‐ ‐ 26,500 38,120 Year 1 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ General description Audio Visual & Print Prod Costs Audio Visual & Print Prod Audio Visual & Print Prod Costs Contractual Services‐ Companies Contractual Services‐ Companies Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Information Technology Equipment Costs Category Contractual Services ‐ Companies / Nat‐G&W Information Technology Equipment Procurement method 11,429 68,120 100,000 148,285 92,500 100,714 122,781 110,000 TOTAL (USD) 102,500 29,286 125,000 92,500 50,000 82,500 130,000 11,429 68,120 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 130,000 Amount Year 6 (USD) Amount Year 5 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 50,000 82,500 ‐ Amount Year 4 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 29,286 125,000 92,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 3 (USD) 110,000 102,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 2 (USD) 100,714 122,781 Amount 100,000 148,285 92,500 ‐ ‐ Year 1 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General description Information Technology Equipment Information Technology Equipment Training, Workshops and Confer Training, Workshops and Training, Workshops and Confer Training, Workshops and Training, Workshops and Confer Training, Workshops and Training, Workshops and Confer Confer Category Training, Workshops and Conference Procurement method 62,219 25,000 25,000 25,000 25,000 105,588 142,677 143,018 TOTAL (USD) 82,679 14,160 62,219 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 14,160 Amount Year 6 (USD) Amount Year 5 (USD) 82,679 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 14,160 ‐ ‐ ‐ ‐ ‐ Amount Year 4 (USD) 25,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 14,160 ‐ ‐ Amount Year 3 (USD) 25,000 ‐ ‐ ‐ 143,018 ‐ ‐ ‐ 14,160 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount ‐ Year 2 (USD) ‐ ‐ 25,000 ‐ ‐ ‐ ‐ 142,677 14,160 Amount 25,000 105,588 ‐ Year 1 (USD) ‐ ‐ ‐ 14,160 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General description Training, Workshops and Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Miscellaneous Expenses Miscellaneous Expenses Confer Category Equipment and Furniture Contractual Services ‐ Companies / Int‐G&W Miscellaneous Expenses Procurement method 39,094 52,125 52,125 52,125 52,125 36,488 8,100 8,100 TOTAL (USD) 8,100 17,500 67,500 50,000 36,488 ‐ ‐ ‐ ‐ ‐ 8,100 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 6 (USD) 52,125 ‐ ‐ ‐ ‐ 8,100 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 5 (USD) Year 4 (USD) 52,125 ‐ ‐ ‐ 8,100 ‐ ‐ ‐ ‐ ‐ Amount ‐ ‐ ‐ ‐ ‐ Year 3 (USD) 52,125 ‐ ‐ 8,100 ‐ ‐ ‐ ‐ ‐ Amount 50,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Year 2 (USD) ‐ ‐ 52,125 ‐ ‐ ‐ ‐ 8,100 67,500 Amount 39,094 8,100 ‐ ‐ ‐ ‐ ‐ 17,500 ‐ ‐ ‐ ‐ ‐ Amount ‐ ‐ Year 1 (USD) General description Direct Project Costs Direct Project Costs Communication & Audio Visual Equip Communication & Audio Visual Equip Communication & Audio Visual Equip Travel Category Travel Communication & Audio Visual Equip Procurement method 872,071 1,315,857 527,643 171,570 150,000 173,285 163,038 TOTAL (USD) 7,213,070 Amount 173,285 634,629 ‐ ‐ ‐ ‐ ‐ ‐ Year 6 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 5 (USD) 150,000 655,656 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 4 (USD) 163,038 708,428 ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 3 (USD) 527,643 171,570 1,417,836 ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 2 (USD) 1,315,857 171,570 2,225,104 Amount 872,071 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Year 1 (USD) 1,571,418 General description Contractual Services‐ Companies Contractual Services‐ Companies Contractual Services‐ Companies Training, Workshops and Confer Training, Workshops and Contractual Services‐ Companies Confer Contractual Services ‐ Companies / Nat‐G&W Training, Workshops and Conference Contractual Services ‐ Companies / Int‐G&W Category Procurement method Invitation to bid Grand Total 20,000 30,000 20,000 134,464 30,000 20,000 79,753 28,098 48,938 98,938 33,938 41,756 20,000 130,000 54,800 20,000 TOTAL (USD) Amount Year 6 (USD) ‐ ‐ ‐ ‐ ‐ ‐ 20,000 ‐ ‐ ‐ ‐ ‐ 41,756 ‐ ‐ ‐ ‐ Amount Year 5 (USD) ‐ ‐ ‐ ‐ ‐ 30,000 ‐ ‐ ‐ ‐ ‐ 33,938 ‐ ‐ ‐ ‐ ‐ Amount Year 4 (USD) ‐ ‐ ‐ 20,000 134,464 ‐ ‐ ‐ ‐ ‐ 98,938 ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 3 (USD) ‐ ‐ 30,000 ‐ ‐ ‐ ‐ ‐ ‐ 48,938 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 2 (USD) ‐ 30,000 ‐ ‐ ‐ ‐ ‐ ‐ 28,098 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 20,000 Amount Year 1 (USD) 20,000 ‐ ‐ ‐ ‐ ‐ ‐ 79,753 ‐ ‐ ‐ ‐ ‐ 20,000 130,000 54,800 ‐ General description Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual International consultant International consultant International consultant International consultant International consultant Local Consultants Local Consultants Local Consultants Category International Consultants Local Consultants Procurement type Services Procurement of Services Recruitment method Desk review 142,440 84,800 25,000 142,440 84,800 15,000 71,220 74,780 10,000 83,660 37,380 10,000 142,436 37,340 19,547 26,063 TOTAL (USD) 70,906 Amount Year 6 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 10,000 142,436 37,340 ‐ ‐ ‐ ‐ ‐ Amount Year 5 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 10,000 83,660 37,380 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 4 (USD) ‐ ‐ ‐ ‐ ‐ 15,000 71,220 74,780 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 3 (USD) ‐ ‐ 25,000 142,440 84,800 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 2 (USD) 142,440 84,800 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 26,063 ‐ Amount Year 1 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 19,547 ‐ ‐ 70,906 General description Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Local Consultants Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Category Contractual Services ‐ Individual Procurement type Recruitment method 26,063 117,075 26,063 117,075 26,063 18,244 117,075 57,875 72,500 87,000 TOTAL (USD) Amount Year 6 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,244 ‐ ‐ ‐ ‐ Amount Year 5 (USD) ‐ ‐ ‐ ‐ ‐ ‐ 26,063 ‐ ‐ ‐ 57,875 ‐ ‐ Amount Year 4 (USD) ‐ ‐ ‐ 26,063 ‐ ‐ ‐ ‐ ‐ 117,075 ‐ ‐ 87,000 Amount Year 3 (USD) 26,063 ‐ ‐ ‐ 117,075 ‐ ‐ ‐ ‐ ‐ ‐ 72,500 ‐ Amount Year 2 (USD) ‐ ‐ 117,075 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Amount Year 1 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General description Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services ‐ Individual Contractual Services‐ Companies Contractual Services‐ Companies Category Contractual Services ‐ Companies / Int‐Serv Procurement type Recruitment method 56,500 202,068 427,635 550,135 218,773 314,886 191,913 189,000 205,000 5,081,475 TOTAL (USD) Amount Year 6 (USD) 314,886 191,913 ‐ ‐ ‐ ‐ ‐ 794,819 ‐ Amount Year 5 (USD) 56,500 ‐ ‐ ‐ 218,773 ‐ ‐ ‐ 580,250 Amount Year 4 (USD) ‐ ‐ ‐ ‐ ‐ ‐ ‐ 670,601 ‐ Amount Year 3 (USD) ‐ ‐ ‐ 550,135 ‐ ‐ ‐ ‐ 1,123,012 Amount Year 2 (USD) ‐ ‐ ‐ ‐ ‐ ‐ 427,635 ‐ 205,000 1,107,172 Amount Year 1 (USD) 202,068 189,000 ‐ ‐ ‐ ‐ ‐ ‐ 805,621 ‐ General description Contractual Services‐ Companies International consultant Contractual Services ‐ Individual Contractual Services‐ Companies Contractual Services‐ Companies Category International Consultants Contractual Services ‐ Individual Contractual Services ‐ Companies / Int‐Serv Procurement type Services Recruitment method Advertisement Grand Total Annex 12: Terms of Reference for PCU officers a. Project Coordinator b. Knowledge Management and M&E Officer c. Head of Finance d. Finance and Administration Assistant 9 A. Project Coordinator – Malawi Climate Information and Modern Early Warning Systems (M‐CLIMES) Location: Lilongwe, MALAWI Application Deadline: 12 April 2017 Additional Category: Resilience and Climate Change Type of Contract: FTA Post Level: P4 Languages Required: English Starting Date: 01 September 2017 (date when the selected candidate is expected to start) Duration of Initial Contract: 1 Year Background: The Green Climate Fund (GCF) is a multilateral financial entity of the United Nations Framework Convention on Climate Change (UNFCCC), which was established to contribute to the collective efforts of the international community to combat climate change. The GCF aims to fund transformational approaches toward climate resilience and green economies, prioritizing a balanced approach between climate change adaptation and mitigation. The GCF Board has approved the UNDP initiative, “Scaling Up the Use of Modernized Climate Information and Early Warning Systems in Malawi”, referred to as M‐CLIMES, which will be implemented in partnership with the Government of Malawi (GoM). The project will support the Government of Malawi (GoM) to take steps to save lives and enhance livelihoods at risk from climate‐related disasters. It will address technical, financial, capacity, and access barriers related to weather and climate information (CI) by investing in enhancing hydro‐meteorological capacity for early warnings and forecasting, including the development and dissemination of tailored products for smallholder farmers and fishers, and strengthening capacities of communities to respond to climate‐related disasters based on access to early warnings and climate information. The objective of the project is to reduce vulnerability to climate change impacts on lives and livelihoods, particularly of women, from extreme weather events and climate change. The expected key GCF Fund level impact is increased resilience and enhanced livelihoods of the most vulnerable people communities and regions in Malawi. The project comprises three inter‐linked areas of support that will (i) address gaps in Malawi’s existing meteorological and hydrological observation network to ensure spatial coverage and accuracy covering vulnerable and service delivery areas; (ii) develop and disseminate tailored, demand‐based climate information/products/services to support urgent responsive action and adaptation planning for vulnerable populations, including farming and fishing communities; and (iii) empower communities to prepare and respond to climate related disasters through participatory and decentralized early warning systems and capacities to implement disaster risk reduction measures. Since project approval, preparatory activities have been undertaken to ready the project for implementation. These included finalization of capacity assessments for the implementing partners, preparation of project documents for UNDP and GoM signature agreements, and preparation of detailed budget and procurement plans. The project will be implemented following UNDP’s National Implementation Modality (NIM), according to the Standard Basic Assistance Agreement between UNDP and the Government of Malawi, the United Nations Development Assistance Framework (UNDAF) Action Plan for Malawi (see http://www.mw.one.un.org/wp‐ content/uploads/2014/04/UNDAF‐Action‐Plan‐2012‐2016.pdf), and policies and procedures outlined in the UNDP POPP (see https://info.undp.org/global/popp/ppm/Pages/Defining‐a‐Project.aspx). 9 The Implementing Partner for this project is the Department of Disaster Management Affairs (DoDMA) in the Office of the Vice‐President of the Government of Malawi. DoDMA is accountable to UNDP for managing the project, including the monitoring and evaluation of project interventions, achieving project outcomes, and for the effective use of UNDP resources. The following parties will enter into agreements with DoDMA to assist in successfully delivery of project outcomes and are directly accountable to DoDMA as responsible parties (RPs) for the project: Department of Climate Change and Meteorological Services (DCCMS), Department of Water Resources (DWR), Department of Agricultural Extension Services (DAES), Department of Fisheries (DoF), and the National Smallholder Farmers Association of Malawi (NASFAM). As part of the implementation of the project, the services of a Project Coordinator are sought to supervise and oversee the project activities and deliver the objective, outcomes and outputs of the project according to UNDP policies and procedures, and as aligned with GCF requirements. Duties and Responsibilities Scope of Work: In collaboration with the IP, the Project Coordinator will lead the Project Coordination Unit (PCU) to support project implementation on a day‐to‐day basis. Under the guidance and direct supervision of the UNDP Portfolio Manager for Resilience and Sustainable Growth, and in collaboration with the National Project Manager, the Coordinator provides operational and technical advice to project partners and is responsible to support to DoDMA in overall coordination and management of the project. The Coordinator will work closely with other responsible parties in government, the UNDP Country Office, UNDP Regional Bureaus, and other development partners to promote effective coordination with other investments in climate information and early warning systems in Malawi and across the region. Expected Outputs and Deliverables: The Coordinator’s primary responsibility is to provide day‐to‐day technical, operational, administrative, and coordination support to DoDMA and its project partners in the overall implementation of project activities to ensure achievement of the project objectives, including: Implementation and Management Support:  Provide ongoing project implementation and management support to the IP and RPs, including district stakeholders, and deliver advisory services to promote effective and efficient delivery and achievement of project objectives and results.  Provide secretariat services to the Project Board/Steering Committee, Technical Committee, and related bodies.  Preparation of annual and quarterly implementation work plans for the project, including financial allocations, priority activities, performance indicators, milestones and means of verification.  Assist each RP in incorporating priority action plans into department action plans and budgets.  Conduct consolidated planning sessions for all departments, and advise and guide revision, finalization and the securing of approval for department action plans (over multiple planning sessions).  Develop operational procedures and process innovations, as required, to promote timely implementation 9 of workplans.  Facilitate coordination with other relevant national and regional initiatives to promote synergy, complementarity, and value for money, including the Global Framework for Climate Services (GCFS).  Ensure gender‐responsive approaches to improve access to tailored climate information and early warnings.  Preparation of monthly progress briefs and financial summary to UNDP and IP.  Assist DoDMA in defining principal communications needs, opportunities and functions relating to the project.  Support to tendering and contracting of civil works in liaison with the respective government departments and procurement system in UNDP.  Participating in joint project visits to monitor and assess implementation; resolve problems in execution and implementation streamlining relations between national project directors, consultants and executing agencies.  Coordinating inputs into all project reports as required (including Annual Project Reports, Inception Report, Quarterly Reports and the Terminal Report).  Quarterly status and financial reports for comments and approval by the IP and UNDP.  Coordination the establishment of sub‐national project task teams, as requested.  Facilitate compliance with UNDP policies and procedures. Operation of the Project Coordination Unit (PCU):  Ensure effective overall management of the PCU, supervision of its staff, and oversight of financial resources and safeguarding of assets.  Provide technical inputs to specifications for procurement of goods and services, including logistical support for deployment of consultancy services.  Technical and operational support to service providers contracted under the project.  Undertake performance management of PCU staff, including establishment of annual results, ongoing feedback and mid‐term/final assessments. Knowledge Management and Communications:  Distil lessons learned and good practices and share them with the CO, the UNCT, the UNDP Regional Office, and the wider climate information and early warning system (CI/EWS) community of practice in Malawi and in the region.  Facilitate participation of stakeholders in regional and global good practice meetings on climate information and early warning systems.  Map and analyze current and emerging support in climate information and early warning systems to assess opportunities for collaboration.  Preparation and implementation of an outreach strategy to facilitate access to climate information and early warnings by women, men, and girls and boys, with a focus on the most vulnerable.  Formulation of communications strategy to raise awareness of climate information services and early warning systems, and to showcase project results and awareness.  Coordinate communication among project partners, government, UN Agencies, other international organizations, private sector, NGOs, academia, etc. and represent the project across various fora, as required.  Support knowledge exchange, through south‐south cooperation and other means, as part of the knowledge management strategy for the project.  Stay abreast of emerging issues and innovation in climate information services and early warning systems, and contribute to the development and maintenance of the project knowledge networks and practices, and development of knowledge products.  Identify problems and potential barriers to delivery of results and design effective solutions in 9 collaboration with other programme staff and stakeholders. Advocacy and Partnerships:  As appropriate, provide policy level advice to government in development of institutional, legislative and policy frameworks for climate information, early warning systems, and disaster risk reduction in line with the Sendai Framework principles and objectives.  Advocate, promote awareness and understanding of the links and mutually supportive goals and objectives of the Sendai Framework for Disaster Risk Reduction, the Paris agreement, and the Sustainable Development Goals.  As needed, provide inputs for the formulation of protocols, standard operating procedures, guidelines, and practice notes on issues relating to the design, dissemination, and access to climate information and early warnings. Capacity Building:  Needs assessment and development of long‐term capacity strengthening strategy for the IP, RPs and other project stakeholders to improve the delivery of and access to climate information and early warning services across Malawi.  Mentor IP and RP staff members and/or project personnel in climate information and early warning systems.  Input into design and establishment of the hydromet database and the development of procedures for information sharing between and among government and private stakeholders, including public access to reliable information;  Support training of staff in the hydromet agencies in the installation, operation and maintenance of field and office‐based equipment and database management, including facilitating the development of procedures for basin‐wide flood warnings, including advising on public awareness activities.  Organize annual task team meetings for experience sharing and lesson learning  Perform other duties as assigned by management. Competencies Corporate Competencies: Integrity and fairness  Embodies UN values, and promotes the well‐being of all individuals regardless of gender, religion, race, nationality, or age.  Treats all people fairly without favoritism.  Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.  Promotes the vision, mission, and strategic goals of UNDP. Cultural sensitivity and adaptability  Communicates effectively with and relates to people of significant contributions to corporate priorities or initiatives led by other UNDP offices and bureaus.  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional competencies  Knowledge of climate information, early warning and disaster reduction systems. 9  Knowledge of hazards, vulnerabilities and risks in developing countries, especially in Africa.  Strong leadership, coordination and facilitation skills.  Strong analytical and writing skills.  Ability to work effectively in the team and transfer knowledge to and build capacity of local partners.  Negotiation skills: capacity to work with diverse partners including Government, donors and civil society. Managerial  Ability to build strong relationships with external actors – cultivate productive relationships with donors, partners and other important institutions and individuals.  Ability to anticipate and understand client needs, formulate clear strategic plans, prioritize interventions, and allocate resources according to priorities.  Ability to develop innovative solutions ‐ encourages and contributes creative solutions to address challenging situations.  Ability to lead operations and implementation, monitoring and evaluation of development projects.  Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required. Behavioral  Ability to establish effective working relations in a multicultural team environment.  Resourcefulness, initiative, and maturity of judgment.  Remains calm, in control and good humored even under pressure.  Proven networking, team‐building, organizational and communication skills.  Remains calm, in control and good humored even under pressure. Required Skills and Experience Education:  Master’s Degree in environmental science, engineering, disaster risk management, social sciences, or other related discipline. Experience:  Proven record of achievement over 7 years of increasingly responsible experience in management and delivery of technical co‐operation projects, especially with focus on climate information services, early warning systems and disaster risk reduction.  Extensive field experience in high risk disaster environments.  Previous experience working in Africa is an advantage.  Exposure and experience of using hydrological modelling and operational flood forecasting systems, hydro‐ met data processing, design and management for early warning purposes is an advantage.  Demonstrated abilities and contributions to policy and guideline formulation, resource mobilization, team building, team leadership and management, preferably in a capacity related to the UN system.  Strong oral and written communication skills, including an ability to communicate with a variety of people.  Ability to lead a diverse team of committed professional and contribute to their capacity development.  Self‐motivated, well organized, and ability to lead; ability to work with minimum supervision while ensuring work as part of a larger team. Language: 9  Fluency in English essential;  Other UN official languages an asset. B. Knowledge Management, Monitoring and Evaluation Specialist – Malawi Climate Information and Modern Early Warning Systems (M‐CLIMES) Location: Lilongwe, MALAWI Application Deadline: 12 May 2017 Additional Category: Resilience and Climate Change Type of Contract: Service Contract Post Level: SB4 Languages Required: English Starting Date: 01 September 2017 (date when the selected candidate is expected to start) Duration of Initial Contract: 1 Year BACKGROUND The Green Climate Fund (GCF) is a multilateral financial entity of the United Nations Framework Convention on Climate Change (UNFCCC), which was established to contribute to the collective efforts of the international community to combat climate change. The GCF aims to fund transformational approaches toward climate resilience and green economies, prioritizing a balanced approach between climate change adaptation and mitigation. The GCF Board has approved the UNDP initiative, “Scaling Up the Use of Modernized Climate Information and Early Warning Systems in Malawi”, referred to as M‐CLIMES, which will be implemented in partnership with the Government of Malawi (GoM). The project will support the Government of Malawi (GoM) to take steps to save lives and enhance livelihoods at risk from climate‐related disasters. It will address technical, financial, capacity, and access barriers related to weather and climate information (CI) by investing in enhancing hydro‐meteorological capacity for early warnings and forecasting, including the development and dissemination of tailored products for smallholder farmers and fishers, and strengthening capacities of communities to respond to climate‐related disasters based on access to early warnings and climate information. The objective of the project is to reduce vulnerability to climate change impacts on lives and livelihoods, particularly of women, from extreme weather events and climate change. The expected key GCF Fund level impact is increased resilience and enhanced livelihoods of the most vulnerable people communities and regions in Malawi. The project comprises three inter‐linked areas of support that will (i) address gaps in Malawi’s existing meteorological and hydrological observation network to ensure spatial coverage and accuracy covering vulnerable and service delivery areas; (ii) develop and disseminate tailored, demand‐based climate information/products/services to support urgent responsive action and adaptation planning for vulnerable populations, including farming and fishing communities; and (iii) empower communities to prepare and respond to climate related disasters through participatory and decentralized early warning systems and capacities to implement disaster risk reduction measures. Since project approval, preparatory activities have been undertaken to ready the project for implementation. These included finalization of capacity assessments for the implementing partners, preparation of project documents for UNDP and GoM signature agreements, and preparation of detailed budget and procurement plans. The project will be implemented following UNDP’s National Implementation Modality (NIM), according to the Standard Basic Assistance Agreement between UNDP and the Government of Malawi, the United Nations Development Assistance Framework (UNDAF) Action Plan for Malawi (see http://www.mw.one.un.org/wp‐ content/uploads/2014/04/UNDAF‐Action‐Plan‐2012‐2016.pdf), and policies and procedures outlined in the UNDP 9 POPP (see https://info.undp.org/global/popp/ppm/Pages/Defining‐a‐Project.aspx). The Implementing Partner for this project is the Department of Disaster Management Affairs (DoDMA) in the Office of the Vice‐President of the Government of Malawi. DoDMA is accountable to UNDP for managing the project, including the monitoring and evaluation of project interventions, achieving project outcomes, and for the effective use of UNDP resources. The following parties will enter agreements with DoDMA to assist in successfully delivery of project outcomes and are directly accountable to DoDMA as responsible parties (RPs) for the project: Department of Climate Change and Meteorological Services (DCCMS), Department of Water Resources (DWR), Department of Agricultural Extension Services (DAES), Department of Fisheries (DoF), and the National Smallholder Farmers Association of Malawi (NASFAM). As part of the implementation phase the project, services of a Knowledge Management, Monitoring and Evaluation Specialist are being sought to support the project team in ensuring that the project implementation meets knowledge management, monitoring and evaluation standards of UNDP as well as the GCF. DUTIES AND RESPONSIBILITIES Scope of Work: Under the guidance and supervision of the Project Coordinator, the Knowledge Management, Monitoring and Evaluation Specialist will ensure the effective implementation of the evaluation policy, set minimum monitoring and evaluation requirements for the project. He/She will ensure that objective evaluations are designed and managed to assess the project’s relevance, effectiveness, efficiency, impact and sustainability of results; evaluations carried out in a credible and systematic manner; evaluation lessons and recommendations are used for adaptive management. He/She will liaise closely with the UNDP Evaluation Specialist at the Country Office, regional bureau and headquarters regarding evaluation approaches and methodologies, ensuring that the project meets the minimum requirements for monitoring and evaluation, including the conduct of mandatory project evaluations in line with UNDP and Green Climate Fund M&E requirements. The M&E Specialist will also work closely with the M&E Officer in the DODMA, and M&E Focal Points from DEAS, DOF, DCCMS, DWR and NASFAM to ensure that evaluations are carried out per the monitoring plan and that findings and recommendations are implemented and followed up, including; Implementation of evaluation policies and strategies, focusing on achievement of the following results: • Responsibility for planning, preparation, budgeting, reporting and oversight of thematic, project evaluations and other types of evaluations conducted in the project. • Contact with UNDP CO Evaluation Office with a view to harmonizing evaluation approaches and agendas. • Responsibility for promotion of evaluation standards, quality assurance/control and capacity development in the project. • Organization and coordination of evaluation missions for the project, Effective management of the evaluation process in the Project, focusing on achievement of the following results: • Substantive inputs into Terms of Reference (TOR), consultant and evaluation team selection, technical 9 feedback on evaluations and budget oversight. • Guidance on UNDP & GCF evaluation policies, procedures and practices to the project team and IP/RP staff concerned with evaluation, consultants and/or members of the evaluation team. • Provision of the technical advice at the design stage of work plans, setting up a framework with defined indicators at the design stage to facilitate the evaluation at the later stages. • Provision of evaluation feedback into project implementation, including comments on various documents. • Timely preparation of sound analytical documents with well‐reviewed and sound positions on areas evaluated, assessment of the impact and effectiveness of the project. • Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan. Facilitation of knowledge building and knowledge sharing around monitoring and evaluation, focusing on achievement of the following results: • Identification and formulation of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts. • Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy. • Collaboration and coordination with M&E Focal Points in the IP and RPs on monitoring and evaluation issues. • Organization and conduct of results‐oriented monitoring and evaluation trainings in the project. • Participation in evaluation community remaining abreast of latest development and professional norms, standards, tools and methodologies; Competencies Corporate Competencies: Integrity and fairness  Embodies UN values, and promotes the well‐being of all individuals regardless of gender, religion, race, nationality, or age.  Treats all people fairly without favoritism.  Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.  Promotes the vision, mission, and strategic goals of UNDP. Cultural sensitivity and adaptability  Communicates effectively with and relates to people of significant contributions to corporate priorities or initiatives led by other UNDP offices and bureaus.  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies  Knowledge Management and Learning  Promotes knowledge management in the project team and a learning environment in the office through leadership and personal example  Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills  Development and Operational Effectiveness  Ability to organize and manage results‐oriented strategic and thematic evaluations. 9 Substantive knowledge and understanding of evaluation and development evaluation in particular.  Excellent knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data.  Good technical skills in measurement and evaluation, including grasp of methodological and operational dimensions and the ability to link corporate and country level issues.  Ability to successfully lead multidisciplinary experts and to coordinate the work of others.  Ability to lead business processes re‐engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change  Good knowledge of Results Management Guide and Toolkit  Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example  Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Managerial  Ability to build strong relationships with external actors – cultivate productive relationships with donors, partners and other important institutions and individuals.  Ability to anticipate and understand client needs, formulate clear strategic plans, prioritize interventions, and allocate resources per priorities.  Ability to develop innovative solutions ‐ encourages and contributes creative solutions to address challenging situations.  Ability to lead operations and implementation, monitoring and evaluation of development projects.  Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required. Behavioural  Ability to establish effective working relations in a multicultural team environment.  Resourcefulness, initiative, and maturity of judgment.  Remains calm, in control and good humored even under pressure.  Proven networking, team‐building, organizational and communication skills.  Remains calm, in control and good humored even under pressure. Required Skills and Experience Education  Master’s Degree or equivalent in monitoring and evaluation, applied science, Economics or related social sciences. Experience:  5 years of relevant experience at the national and international level in international development issues, both in the field and Headquarters.  Experience in the usage of computers and office software packages, experience in handling of web based management systems. Language: 9  Fluency in English essential;  Other UN official languages an asset. C. Head of Finance – Malawi Climate Information and Modern Early Warning Systems (M‐CLIMES) Location: Lilongwe, MALAWI Application Deadline: 12 May 2017 Additional Category: Resilience and Climate Change Type of Contract: Service Contract Post Level: SB4 Languages Required: English Starting Date: 01 September 2017 (date when the selected candidate is expected to start) Duration of Initial Contract: 1 Year BACKGROUND The Green Climate Fund (GCF) is a multilateral financial entity of the United Nations Framework Convention on Climate Change (UNFCCC), which was established to contribute to the collective efforts of the international community to combat climate change. The GCF aims to fund transformational approaches toward climate resilience and green economies, prioritizing a balanced approach between climate change adaptation and mitigation. The GCF Board has approved the UNDP initiative, “Scaling Up the Use of Modernized Climate Information and Early Warning Systems in Malawi”, referred to as M‐CLIMES, which will be implemented in partnership with the Government of Malawi (GoM). The project will support the Government of Malawi (GoM) to take steps to save lives and enhance livelihoods at risk from climate‐related disasters. It will address technical, financial, capacity, and access barriers related to weather and climate information (CI) by investing in enhancing hydro‐meteorological capacity for early warnings and forecasting, including the development and dissemination of tailored products for smallholder farmers and fishers, and strengthening capacities of communities to respond to climate‐related disasters based on access to early warnings and climate information. The objective of the project is to reduce vulnerability to climate change impacts on lives and livelihoods, particularly of women, from extreme weather events and climate change. The expected key GCF Fund level impact is increased resilience and enhanced livelihoods of the most vulnerable people communities and regions in Malawi. The project comprises three inter‐linked areas of support that will (i) address gaps in Malawi’s existing meteorological and hydrological observation network to ensure spatial coverage and accuracy covering vulnerable and service delivery areas; (ii) develop and disseminate tailored, demand‐based climate information/products/services to support urgent responsive action and adaptation planning for vulnerable populations, including farming and fishing communities; and (iii) empower communities to prepare and respond to climate related disasters through participatory and decentralized early warning systems and capacities to implement disaster risk reduction measures. Since project approval, preparatory activities have been undertaken to ready the project for implementation. These included finalization of capacity assessments for the implementing partners, preparation of project documents for UNDP and GoM signature agreements, and preparation of detailed budget and procurement plans. The project will be implemented following UNDP’s National Implementation Modality (NIM), according to the Standard Basic Assistance Agreement between UNDP and the Government of Malawi, the United Nations Development Assistance Framework (UNDAF) Action Plan for Malawi (see http://www.mw.one.un.org/wp‐ 9 content/uploads/2014/04/UNDAF‐Action‐Plan‐2012‐2016.pdf), and policies and procedures outlined in the UNDP POPP (see https://info.undp.org/global/popp/ppm/Pages/Defining‐a‐Project.aspx). The Implementing Partner for this project is the Department of Disaster Management Affairs (DoDMA) in the Office of the Vice‐President of the Government of Malawi. DoDMA is accountable to UNDP for managing the project, including the monitoring and evaluation of project interventions, achieving project outcomes, and for the effective use of UNDP resources. The following parties will enter agreements with DoDMA to assist in successfully delivery of project outcomes and are directly accountable to DoDMA as responsible parties (RPs) for the project: Department of Climate Change and Meteorological Services (DCCMS), Department of Water Resources (DWR), Department of Agricultural Extension Services (DAES), Department of Fisheries (DoF), and the National Smallholder Farmers Association of Malawi (NASFAM). As part of the implementation phase the project and the importance of managing fiduciary requirements as per UNDP standards, services of a Head of Finance are being sought to support the project in ensuring compliance to UNDP‐GCF fiduciary requirements. S/He will support the IP by ensuring that the work plans for the project are within the capacity of the project to deliver, will work with the Finance and Administration Focal points from UNDP, the IP and RPs, and will be responsible for adherence to quality standards in finance and administration. The Head will be supported by and will supervise a Finance and Administration Assistant. DUTIES AND RESPONSIBILITIES Scope of Work: The head of Finance will lead the Finance and Administrative arm of the project and will ensure effective and transparent utilization of financial resources and integrity of financial services. S/He will promote a client‐oriented approach consistent with UNDP rules and regulations. He/she will analyze and interpret the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Head of Finance will work in close collaboration with the Chief Accountant of the Implementing Partner, the Deputy Resident Representative for Operations at UNDP Malawi Country Office, the Project Resource Management Unit, the Finance and Administrative Assistant of the project as well as the Finance Focal points in the Responsible Parties. Expected Outputs and Deliverables: The Head of Finance’s primary responsibility is to provide day to day operational and administrative support to DODMA and its project partners in the overall management of finance and administrative arm of the project to ensure compliance to UNDP standards in finance and administration, including; Implementation of operational strategies • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow‐up on audit recommendations; implementation of effective internal controls, proper functioning of a client‐oriented financial resources management system. • Project business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance. • Continuous analysis and monitoring of the financial situation, presentation of forecasts for the project to the board and technical committees, monitoring of financial exception reports for unusual activities, transactions. Management of the project budget • Elaboration of proposals for planning of financial resources of the Project, preparation of reports 9 containing analysis of the financial situation. • Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation. • Establishment of the projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits and budgets delivery levels. • Implementation of the control mechanism for the projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up the implementing Partner and Responsible Parties, maintenance of the Project Ledger. Project Cash management • Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and filed; • Control of accounts closure. • Timely corrective actions on spot check findings and audit recommendations. Control of Project account (s) • In collaboration with the Project Manager, ensure timely preparation of work plans to secure timely issuance of authorized spending limits to ensure timely disbursement of funds to the responsible parties. • Timely identification and recording of receipts for income application. • Timely preparation of monthly cash flow forecast for use by the project. Facilitation of knowledge building and knowledge sharing within the IP and RPs • Organization and conduct of training for the Finance Focal Points in the IP and RPs staff on Finance. • Synthesis of lessons learned and best practices in Finance during project implementation. • Prepare a minimum package for all project partners on the minimum requirements on finance; including timely opening and reconciliation pf project accounts, setting of appropriate signatories to the project accounts, and following up on spot‐check recommendations and audit findings. Competencies Corporate Competencies: Integrity and fairness  Embodies UN values, and promotes the well‐being of all individuals regardless of gender, religion, race, nationality, or age.  Treats all people fairly without favoritism.  Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.  Promotes the vision, mission, and strategic goals of UNDP. Cultural sensitivity and adaptability  Communicates effectively with and relates to people of significant contributions to corporate priorities or initiatives led by other UNDP offices and bureaus.  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies 9  Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example  Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Functional Competencies  Good knowledge of accounting  Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis and reporting  Ability to implement new systems and affect staff behavioural/ attitudinal change  Excellent IT skills, knowledge of Enterprise Resource Planning Managerial  Ability to build strong relationships with external actors – cultivate productive relationships with donors, partners and other important institutions and individuals.  Ability to anticipate and understand client needs, formulate clear strategic plans, prioritize interventions, and allocate resources per priorities.  Ability to develop innovative solutions ‐ encourages and contributes creative solutions to address challenging situations.  Ability to lead operations and implementation, monitoring and evaluation of development projects.  Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required. Behavioural  Ability to establish effective working relations in a multicultural team environment.  Resourcefulness, initiative, and maturity of judgment.  Remains calm, in control and good humored even under pressure.  Proven networking, team‐building, organizational and communication skills.  Remains calm, in control and good humored even under pressure. Required Skills and Experience Education  Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field. Experience  Proven record of achievement over 5 years of relevant experience at the national or international level in providing financial management services and/or managing staff and operational systems.  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.  Appropriate accounting certification will be preferred, and chartered Accountants will have an added advantage. Language:  Fluency in English essential;  Other UN official languages an asset. 9 D. Finance and Administrative Assistant – Malawi Climate Information and Modern Early Warning Systems (M‐ CLIMES) Location: Lilongwe, MALAWI Application Deadline: 12 May 2017 Additional Category: Resilience and Climate Change Type of Contract: Service Contract Post Level: SB3 Languages Required: English Starting Date: 01 September 2017 (date when the selected candidate is expected to start) Duration of Initial Contract: 1 Year BACKGROUND The Green Climate Fund (GCF) is a multilateral financial entity of the United Nations Framework Convention on Climate Change (UNFCCC), which was established to contribute to the collective efforts of the international community to combat climate change. The GCF aims to fund transformational approaches toward climate resilience and green economies, prioritizing a balanced approach between climate change adaptation and mitigation. The GCF Board has approved the UNDP initiative, “Scaling Up the Use of Modernized Climate Information and Early Warning Systems in Malawi”, referred to as M‐CLIMES, which will be implemented in partnership with the Government of Malawi (GoM). The project will support the Government of Malawi (GoM) to take steps to save lives and enhance livelihoods at risk from climate‐related disasters. It will address technical, financial, capacity, and access barriers related to weather and climate information (CI) by investing in enhancing hydro‐meteorological capacity for early warnings and forecasting, including the development and dissemination of tailored products for smallholder farmers and fishers, and strengthening capacities of communities to respond to climate‐related disasters based on access to early warnings and climate information. The objective of the project is to reduce vulnerability to climate change impacts on lives and livelihoods, particularly of women, from extreme weather events and climate change. The expected key GCF Fund level impact is increased resilience and enhanced livelihoods of the most vulnerable people communities and regions in Malawi. The project comprises three inter‐linked areas of support that will (i) address gaps in Malawi’s existing meteorological and hydrological observation network to ensure spatial coverage and accuracy covering vulnerable and service delivery areas; (ii) develop and disseminate tailored, demand‐based climate information/products/services to support urgent responsive action and adaptation planning for vulnerable populations, including farming and fishing communities; and (iii) empower communities to prepare and respond to climate related disasters through participatory and decentralized early warning systems and capacities to implement disaster risk reduction measures. Since project approval, preparatory activities have been undertaken to ready the project for implementation. These included finalization of capacity assessments for the implementing partners, preparation of project documents for UNDP and GoM signature agreements, and preparation of detailed budget and procurement plans. The project will be implemented following UNDP’s National Implementation Modality (NIM), per the Standard Basic Assistance Agreement between UNDP and the Government of Malawi, the United Nations Development Assistance Framework 9 (UNDAF) Action Plan for Malawi (see http://www.mw.one.un.org/wp‐content/uploads/2014/04/UNDAF‐Action‐ Plan‐2012‐2016.pdf), and policies and procedures outlined in the UNDP POPP (see https://info.undp.org/global/popp/ppm/Pages/Defining‐a‐Project.aspx). The Implementing Partner for this project is the Department of Disaster Management Affairs (DoDMA) in the Office of the Vice‐President of the Government of Malawi. DoDMA is accountable to UNDP for managing the project, including the monitoring and evaluation of project interventions, achieving project outcomes, and for the effective use of UNDP resources. The following parties will enter agreements with DoDMA to assist in successfully delivery of project outcomes and are directly accountable to DoDMA as responsible parties (RPs) for the project: Department of Climate Change and Meteorological Services (DCCMS), Department of Water Resources (DWR), Department of Agricultural Extension Services (DAES), Department of Fisheries (DoF), and the National Smallholder Farmers Association of Malawi (NASFAM). As part of the implementation phase the project and the importance of managing fiduciary requirements as per UNDP standards, services of a Finance and Administrative Assistant are being sought to support the project in ensuring compliance to UNDP‐GCF fiduciary requirements. S/He will support the IP by ensuring that the work plans for the project are within the capacity of the project to deliver, will work with the finance and administration focal points from UNDP, the IP and RPs, and will be responsible of adherence to quality standards in finance and administration. The Finance and Administrative Assistant will work under the supervision of the Head of Finance. DUTIES AND RESPONSIBILITIES Scope of Work: Under the overall supervision of the Director of Finance, the Project Finance and Administrative Assistant shall undertake the following tasks:  Prepare payment requests/quarterly advances/monthly financial reports for project implementation in collaboration with the Finance Focal Points in the IP and RPs.  Provide technical financial management and reporting support to partners and responsible parties within the Framework of UNDP financial rules and regulations.  Timely disbursement of funds to subcontractors in accordance with decisions of the appropriate procurement committees.  Consolidate monthly financial reports from responsible parties to check compliance with cash transfer voucher and appropriate budgetary codes.  Support the recruitment processes, payment and reporting from service providers working under the Project.  Prepare and maintain accounts in accordance to set procedures (UNDP etc) including preparation of audited accounts, monitoring actual expenditure and forecasting project completion costs to advise project management accordingly.  Ensure timely and correct management and reporting of funds to Implementing Agency and UNDP Malawi.  Coordinate minutes and reports from meetings.  Support budget planning and revisions.  Spearhead the logistic organizing of workshops, trainings, seminars etc.  Undertake procurement of office supplies, stationery and field assets.  Maintain an inventory of all assets procured by the project in accordance with UNDP requirements.  Take part in the overall management of the project and track activity implementation and support the timely delivery of prioritized activities.  Set up a filing system for the project and ensure accurate records of project activities and inventory of project 9 support equipment.  Actively facilitate communication to and with partners.  Attend to routine office queries and mail distribution/submission. Competencies Corporate Competencies: Integrity and fairness  Embodies UN values, and promotes the well‐being of all individuals regardless of gender, religion, race, nationality, or age.  Treats all people fairly without favoritism.  Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.  Promotes the vision, mission, and strategic goals of UNDP. Cultural sensitivity and adaptability  Communicates effectively with and relates to people of significant contributions to corporate priorities or initiatives led by other UNDP offices and bureaus.  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies Functional Competencies  Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example  Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Functional Competencies  Good knowledge of accounting  Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis and reporting  Ability to implement new systems and affect staff behavioural/ attitudinal change  Excellent IT skills, knowledge of Enterprise Resource Planning Managerial  Ability to build strong relationships with external actors – cultivate productive relationships with donors, partners and other important institutions and individuals.  Ability to anticipate and understand client needs, formulate clear strategic plans, prioritize interventions, and allocate resources per priorities.  Ability to develop innovative solutions ‐ encourages and contributes creative solutions to address challenging situations.  Ability to lead operations and implementation, monitoring and evaluation of development projects.  Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required. Behavioural 9  Ability to establish effective working relations in a multicultural team environment.  Resourcefulness, initiative, and maturity of judgment.  Remains calm, in control and good humored even under pressure.  Proven networking, team‐building, organizational and communication skills.  Remains calm, in control and good humored even under pressure. Required Skills and Experience Education  Diploma in accounting, administration or related field, those with a degree or ACCA, professional certification will have an added advantage. Experience:  Knowledge of Malawi civil service administration is required, UN experience desirable.  2 years’ experience in management of substantial multi‐donor budgets.  Knowledge of up to date accounting packages.  Progressively responsible experience in budget administration and financial reporting. Language:  Fluency in English essential;  Other UN official languages an asset. 9 Annex 13: UNDP Project Quality Assurance Report 9 9 9 9 9 9 9 9 9 9 Status n/a no change Last Update Risk to be monitoring monthly during implementat ion phase. UNDP has dedicated staff‐time Procuremen t Officer to serve the project. January 2017 through comprehend ‐sive baseline of early warning in Malawi Submitted, updated by Identified by stakeholders through consensus during the proposal formulation phase. Identified by stakeholders through consensus during the proposal formulation phase Owner UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR Countermeasures / Mngt (equivalent to GCF mitigation An effective administrative planning will be implemented, with support from UNDP CO, which will include procuring equipment at an early stage in the project implementation phase. The mitigation measures will lower the probability of this risk occurring to low. The project has been designed in accordance with local conditions, taking into account, where applicable, the latest available international technology into account. Furthermore, similar hydromet infrastructure has been put in place through ongoing efforts and is reporting consistently where mobile network coverage is sufficient.

Response

measures) Impact & Probability (equivalent to GCF level of impact + probability of risk occuring) High (>20% of project value High (>20% of project value Low Medium (equivalent to Technical and operational Environmental Financial Operational Organizational Political Regulatory Strategic Other Technical and operational Type GCF risk category) Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Date: Identified Description Procurement and installation of hydro‐ meteorological and telemetry equipment, including hardware and software, is delayed because of complications with the release of funds and/or national procurement procedures. Local information technology and telecommunication s infrastructure restricts the transfer of data from installed equipment to necessary recipients, and restricts communication amongst key players and end‐ users. # 1 2 Annex 14: UNDP RISK LOG There have been reported cases of vandalism from another project supported by World Bank where solar panels are used in hydrological stations. For this project, there is no provision of solar powered hydrological stations. n/a April 2017 Monitored as part of consultations and DCCMS and DWR Identified by stakeholders through consensus UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Awareness raising activities will be undertaken in target communities to highlight the importance of the installed equipment. Community‐based observers and technicians responsible for servicing equipment will be identified and will be involved in communicating the purpose of the equipment, as well as engaging in co‐production of information products based on the data. In addition, the equipment will be housed within a secure fence. Project finances include budgets for spare parts (which will be ordered with equipment to ensure they are available) as well as funding for O&M activities (travel and vehicle maintenance) and training courses. A draft O&M plan for post‐project sustainability has been developed in partnership with DCCMS, DoDMA and DWR, which will be refined during the project (developed in part using UNDP allocated finances). The mitigation measures should lower the risk to low. Awareness and local community training and capacity building will encourage participation in High (>20% of project value Medium Medium (5.1‐20% of project value) Low Technical and operational Other Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and Installed hydro‐ meteorological and telemetry equipment fails because it is vandalized or not properly maintained. Lack of commitment from communities where EWS are n/a installation of equipment in the target locations Risk to be monitored quarterly during the proposal formulation phase Identified by stakeholders through consensus during the proposal formulation phase Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR project activities. Additionally, target communities will be identified based on local consultations and a demonstrated willingness/history of engagement in similar activities. The mitigation measures should keep the risk level as low. The proposed project will ensure that the training provided is based on the most up to date scientific and technical advances in the fields of hydrology and meteorology. A regional team of experts will be available on a full‐time basis to provide support to work towards ensuring use of state‐of‐the‐ art technology and scientific methodology suitable to the local context. Engagement and co‐production of information products with the local communities will establish the required level of acceptable skill levels. A significant amount of development will involve using monitoring data (with less uncertainty and requirements on forecast skill) to improve the information content. The mitigation measures should lower the risk to low. Medium (5.1‐20% of project value) Medium Technical and operational multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. established undermines the effectiveness of the project. Alerts and warnings required by communities are not feasible to produce due to scientific or technological failure. No change, but under the 2017 work plan for the EWS project, Coordination Protocols amongst DCCMS, DWR and DODMA will be agreed n/a January, 2017 A study on market potential and engagement of private sector will be included in 2017 workplan. Identified by DCCMS, DWR, and DoDMA during the proposal formulation phase Identified by DCCMS, DWR, and DoDMA during the proposal formulation phase UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR Data sharing mechanisms, protocols and agreements will ensure that all eventualities are covered, including technical failures, with appropriate backup and access mechanisms for all relevant stakeholders. Cost recovery measures may also be applied to ensure costs of databases and tailored product operationalizing are covered. The mitigation measures should lower the risk level to low. Broad set of public and private sector actors will be scoped including MSMEs and corporations to identify needs for weather and climate services. The project will support feasibility studies that will include willingness‐to‐pay assessments and identification of incentives, partnerships, and business models for generation and use of EWs and CI, in particular for the value‐added, tailored products. Furthermore, DCCMS and other institutions can engage the private sector and develop their own cost recovery strategy without the integration into National Budget Frameworks. Market development efforts can 20% of of 20% Medium (5.1 – project value) Medium Medium (5.1 – project value) Medium Other Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. There is a risk that data sharing is hindered by lack of coordination / willingness of agencies to share data or by technical constraints (e.g., bandwidth issues or local mobile telecommunication networks). There is a risk that demand‐based models remain weak and the private sector will resist dialogue and changes in the regulatory environment governing their access to weather/climate data. n/a Risk to be monitored quarterly Risk to be monitored quarterly Identified by DCCMS, DWR, and DoDMA during the proposal formulation phase Identified by DCCMS, DWR, and DoDMA during the proposal formulation phase UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR incentivize private sector without changes in regulatory frameworks. The mitigation measures should lower the risk level to low. Communications systems are put in place that relay information in relevant terms and in a timely manner to local communities and end users (farmers, fishermen). The mitigation measures should lower the risk level to low. As stated for risk 5, the proposed project will ensure that the best and most up to date training is provided as well as the use of state‐of‐the‐ art technology and scientific methodologies suitable to the local context, as well as engaging with communities to understand the information needs and co‐produce the desired information. Further to these activities it will be necessary to ensure that populations and communities are aware of any limitations and that forecast concepts, such as probability, are clearly understood. The work with Low <5% of project value Medium Medium (5.1 – project value) Medium 20% of Other Technical and operational Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Delays in communication lead to ineffective monitoring and timely dissemination of alerts to affected communities. loss of credibility for early warning system due to failure to warn of a disaster on time (due to technical or operational issues), or providing too many false alarms. n/a n/a Risk to be monitored during each installation Project is first introduction of lake buoys in Malawi Identified by DCCMS, DWR, and DoDMA during the proposal formulation phase Identified by stakeholders through consensus during the proposal formulation phase UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR DCICs and EOCs will also need to clearly explain the benefits of responding to EWs, even if they turn out to be false alarms, as well as clearly explaining why any failures to predict disasters occurred. A transparent process (not hiding scientific limitations) will be followed in each case. The mitigation measures should lower the risk to low When undertaking the installation of weather stations, erosion and sediment control will be established to ensure runoff does not flow into riverine systems. The mitigation measures should lower the risk level to low. Full engineering assessment of the proposed anchoring method will be undertaken prior to implementation. The mitigation measures should keep the risk level as low. P = 3 I = 1 P = 1 I = 2 Social and environmental Social and environmental Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Installing equipment on land and or in the riverine environment can lead to disturbance of sediment Lake‐based buoys installed break mooring during installation and implementation. n/a Induction of new DAES needed. to be Risks monitored before, during and after each installation Risks monitored monthly. April, 2017 update: all staff in Dept. of Agricultural Extension Services (DAES) who participated in project formulation are no longer in the Department. Identified by stakeholders through consensus during the proposal formulation phase Identified by stakeholders through consensus during the proposal formulation phase UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR UNDP Portfolio Manager and Programme Analyst for Climate Change and DRR Stakeholder consultations will be undertaken prior to the selection of infrastructure sites to ensure no adverse impacts. The mitigation measures should keep the risk level as low. The project capacity building activities will be undertaken with inclusion and ownership of staff at all levels and across agencies using a ‘training of trainers’ approach to ensure that the skills and knowledge are replicated and sustained across the relevant institutions. Community members will also be capacitated for use of the products as well as engaged in the development of climate products and measures to ensure ownership. The mitigation measures should keep the risk level as low. P = 2 I = 2 low (<5% of project value) medium Social and environmental Technical and operational Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Between June and October 2015, during bilateral and multi‐ stakeholder consultations during proposal stage. Location of infrastructure leads to detrimental social and cultural effects. Staff turnover impedes capacity building and retention of skills and knowledge in the relevant institutions UNICEF, policy workplans, vacant. However, and procedures to account for their financial transactions. UNDP, are has that extended study leave. Department positions The key many partners such as the World Bank, documents, the main one being the National Disaster management. programmes. there who have gone on are Act of 1991 to oversee disaster preparedness and relief. relief works with different cooperating Secretaries from various Ministries. Department provides templates which are used for day to day management of this in this area are the Public Finance Management Act, Treasury instructions for finance, desk organisation which Comments are some persons in critical positions disaster various on staff. 91 uses guidance at stands the structure The management, policy established problem documents DoDMA was created under the Disaster Preparedness and Relief The Act however does not address fully the current issues relating to disaster relief management in Malawi, and therefore is being DFID, and WFP, among others. The governing body is the National Disaster Preparedness and Relief Committee, comprised of Principal programme Management monitoring department Compounding The department uses Malawian government accounting policies The main instructions for finance (revised in 2003) and the Government Accounting and Financial Control procedures established in 2006. These documents are distributed to staff in the finance department. The policies do not address the current functions in finance, such as IFMIS management, among others. There is need to revise these policies to be more useful to finance staff. revised. policy For Risk The Annex 15: Results of the capacity assessment of the project implementing partner and HACT micro assessment Department of Disaster Management Affairs assessment* Moderate Significant Risk Low Tested subject area 1. Implementing 2. Programme management 3. Organisational structure and staffing 4. Accounting policies and procedures partner the and held reported regulations at IFMIS monthly, is Assets government environment department. IFMIS Malawi; the prepared procurement from are the reports of government information outside variance 2003 the of another extracting disbursed budgets, handling procurement at DoDMA. Act against Procurement Comments by and manually operations matters done expenditure procurement report emergency monitor qualified is in secured under lock and guard. record and inventory management. Expenditure in sufficient for To financial incurred that are the schedules. staff of Excel are generation The Department’s assets are managed by the Director of Buildings ‐ office There is poor inventory management system at the warehouse of DoDMA needing improvements in security, segregation of duties, system. separately is shared with management. Procurement is administered in accordance with the Public issued by the Office of the Director of Public Procurement (ODPP) established in 2004, and the desk instructions for public procurement issued by the ODPP again in 2004. There The assessment* Significant Moderate Risk High Low Tested subject area 5. Fixed assets and 6. Financial reporting and 7. Procurement Overall assessment risk inventory monitoring